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Curator, African American Programs, The Senator John Heinz History Center, Pittsburgh
The Heinz History Center, an affiliate of the Smithsonian Institution and the largest history museum in the Commonwealth of Pennsylvania, is currently seeking a full-time, Curator – African American Program, a new position that will become part of our African American Program Department within our Museum Division. The Curator’s primary functions will be related to programs and collections.
The Curator will assist with planning and facilitating an annual slate of already developed public programs and will assist in the development of new programs focused on African American history and culture connected to exhibitions. They will also contribute to outreach partnerships and collaborations with community-based institutions and organizations.
The Curator will work with the Director of African American Program in developing a strategic collecting vision that encompasses both archival and museum items. They will respond to inquiries both on the phone and in person related to offers of donations and the loan of archival and artifact materials. The Curator will disseminate information about incoming collections via the History Center publications, social media, the History Center website, and public programs.
The Curator will work closely with the Director in contributing to the research and development of new exhibits and updates to existing exhibits, as well as reviewing proposals for new exhibits. The Curator will be asked to represent the History Center at conferences and off-site meetings and attend division and other in-house meetings.
This is a full-time, salaried position, reporting to the Director of African American Program.
A minimum of a B.A. (M.A. preferred) in African American History, History, Museum Studies, or American Studies. The ideal candidate will possess skills that reflect an understanding and experience with museum and archival collections management and curation, including processing and cataloging collections and assessing and interpreting material culture and archives; will have some programming and community relations skills; excellent writing and research abilities, familiarity and practice with digital platforms and software, public speaking experience, and a knowledge of museum and / or archival standards and practice. The successful candidate will have a demonstrated historical knowledge of the African American experience – an understanding of that history in Western Pennsylvania is a plus.
Director of Finance, The James A. Michener Art Museum, Doylestown
The James A. Michener Art Museum in Doylestown seeks a Director of Finance to join our leadership team. The Director of Finance provides leadership and direction for the financial management of the Michener Art Museum. The position is responsible for developing a fully integrated approach to financial procedures and controls across all Museum departments, including all aspects of risk management. The individual will oversee financial accounting, human resources, retail operations, visitor services, property management, investments, and guidance for all earned revenue at the Museum.
The position will build and sustain the capacity of the Finance Department and provide stewardship through the establishment, monitoring and overall improvement of budgeting, accounting and cash flow systems and procedures. The Michener Art Museum has an annual operating budget of approximately $3.0 million, and assets in excess of $30 million.
The position reports the Executive Director of the Michener Art Museum, serves as a key member of the Executive Team and coordinates with other museum directors to ensure the smooth flow of information and resources to help the organization overall. The Director of Finance works in active partnership with the Board Treasurer and staffs the Finance, Investment, and Audit Committee.
Responsibilities include, but are not limited to:
- Participate as a member of the Museum’s Executive Team. Work closely with the Executive Director and directors to address high-level organizational issues and opportunities. Attend board meetings and take on occasional cross-functional projects to advance mission.
- Provide effective and timely financial information to the Executive Director and executive leadership team to support decision making
- Lead the Museum’s Financial Management, including:
- Accounting: With staff support, manage accounts payable/receivable; review invoices and check requests; review and process checks to be paid. Manage cash flow; produce regular cash flow reports. Prepare payroll and liaise with payroll vendor. Provide a high quality, detailed analytical review of balance sheet and income accounts each month. Manage general banking and checking accounts. Reconcile bank accounts, credit card accounts and processing fees, petty cash and cash advances. Reconcile and file sales tax returns on monthly basis. With contract auditor, prepare and file 1099 and 1098 forms and files. Evaluate internal accounting controls, as needed.
- Budgeting: With Executive Director, oversee annual budgeting and planning process; drive efficiencies through a critical review of current processes and procedures; administer and review all financial plans and budgets for over 25 departmental budgets; monitor progress and changes; and keep executive leadership informed of financial status.
- Financial Reporting: With contract accountant, prepare monthly financial reports for staff and board in a timely manner. Explain significant budget variances. Prepare financial data for development department applications and reports. Monitor cash, bank loans, investment, and interest activity. Prepare pre-season estimates and post-season recaps for all presented events. Oversee all financial, project/program and grants accounting.
- Audit: Serve as main point of contact for independent auditors on completion of the annual organization-wide financial statement audit and preparation of the annual Form 990, preparing supporting schedules and providing backup documentation as requested.
- Performing risk management by analyzing the Museum’s liabilities and investements in insurance practices, cyber security, and all institutional operations.
- Present monthly reports detailing critical analysis, significant variance, and cash flow forecasts to the Executive Director, Finance, Investment, and Audit Committee, and at regular Board Meetings.
- Serve as primary point of contact with the organization’s bank, investment advisor, insurance broker, payroll, HR, and outside compliance firm, ensuring positive relationships with consistent, effective, and timely communication.
- Provide leadership for all HR activities including compliance, performance management, training and development, employee relations, recruitment and retention, diversity and inclusion, compensation, conflict resolution and strategic planning.
- Oversee all retail operations for the Museum, investigating creative opportunities for growth.
Qualifications and Skills:
The ideal candidate will be strategic, detail-oriented, and creative with the ability to explain financial processes and procedures to that others can understand. They will maintain confidentiality and professionalism at all times, and have experience working with non-profit organizations and boards. They must be a strategic thinker skilled in analysis and problem solving. The idea candidate will be motivated and a self-starter with excellent written and verbal communication skills, strong interpersonal and supervisory skills and the following:
- Bachelor’s of Accounting or Finance with a minimum 5-7 years experience managing a financial department or an equivalent combination of education and experience.
- Demonstrated experience as a finance director, or similar role, for a non-profit or governmental organization with specific responsibilities for administration and management of accounting functions and staff.
- Demonstrated experience in financial management with responsibilities for the development, monitoring and reporting on the financial status of the organization and its various strategic and programmatic initiatives.
- Experience in developing and monitoring annual budgets for a non-profit or governmental organization with an annual budget exceeding $2 million.
- Experience with continuous or process improvements techniques with particular emphasis on improving efficiency of business processes
- Experience with human resources policies and procedures including direct supervision of staff.
- Expertise in Microsoft Suite and Quickbooks required, with understanding of POS systems a plus.
- Knowledge of federal and state legislation affecting nonprofits, including IRS regulations, and fund accounting and nonprofit GAAP.
- Experience in grants management including compliance and reporting for grants and contracts.
- Experience with personnel practices and human resources, HRCI or SHRM certification a plus.
- Strong communication and organizational skills required
ABOUT THE JAMES A. MICHENER ART MUSEUM
In 1988, with the support of many dedicated citizens, the James A. Michener Art Museum opened as an independent, non-profit cultural institution dedicated to preserving, interpreting and exhibiting the art and cultural heritage of the Bucks County region. The museum is named for Doylestown’s most famous son, the Pulitzer-Prize winning writer who first dreamed of a regional art museum in the early 1960s.
The Museum has evolved from a modest facility with a locally derived mission to an accredited world class-facility with a broad vision. A world-class collection of Pennsylvania Impressionist paintings and special exhibitions showcasing a wide range of historical and contemporary work attract annually more than 135,000 visitors from around the world.
Salary is commensurate with experience plus excellent benefits. This is a full time regular, non-exempt position.
The James A. Michener Art Museum is an Equal Opportunity Employer.
Interested candidates should submit your resume and cover letter with salary requirements to firstname.lastname@example.org Applicant review will continue until the position is filled. Please indicate your last name and “Director of Finance” in the subject line. No phone calls, please. We will respond to those candidates whose qualifications are best aligned with the components of this job description.
Director of Finance and Advancement Operations, Carnegie Museums of Pittsburgh, Pittsburgh
There’s no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We’re committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time.
Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.
The Carnegie Museums of Pittsburgh (CMP) has an annual operating budget of approximately $65 million, approximately half of which is raised by Advancement and Community Engagement (ACE) through foundation grants, individual giving, sponsorships, and government contracts. The Director of Finance and Advancement Operations is responsible for fiscal management of the ACE team, gift administration, gift compliance, and team operations.
Primary responsibilities for this role include:
- Strategic allocation and tactical management of fiscal resources, monitoring,
financial reporting, and developing and managing the department budget;
- Gift administration, including administration of all donor gifts, including data entry, tax receipt issuance, and management of donor commitments in compliance with the Internal Revenue Service (IRS), and financial reconciliation with the finance office;
- Development and compliance with the acknowledgement process, gift agreements and administration of current donor named funds, endowments, and planned gifts;
- Administrative operations, including office management and institutional representation with components outside Advancement on all non-programmatic functions related to finance, operations, IT, HR, and facilities; human resources, new hire onboarding, & employee satisfaction.
This role will serve as the department’s primary liaison with CMP’s controller’s and treasury departments, which provide centralized accounting, payroll, and related financial services for the museums. S/he identifies opportunities for streamlining financial processes and communication; contributes to overall planning efforts; and is responsible for improving day-to-day effectiveness and efficiency. She/he works with the Senior Director, Advancement Systems & Decisions Management and the Vice President of Advancement and Community Engagement (ACE) and other staff on organizational planning initiatives to ensure financial accuracy, minimize risk and maximize efficiency.
Education and Experience: A bachelor’s degree in accounting, business management, finance, and a minimum of five years of progressively responsible work experience in financial administration. Experience with non-profit accounting and proficiency with computerized accounting software (preferably Blackbaud Financial Edge), Blackbaud Raiser’s Edge, and Microsoft Office products. Progressive experience in a management position is preferred. Prior work experience in a cultural or educational organization and an advanced degree such as an MBA, MPA, CPA or comparable are desirable.
Knowledge, skills, and abilities: The position requires accounting and financial acumen and the ability to perform and/or direct all relevant financial activities, including budgeting, forecasting, monitoring, and reporting for all fundraising-related activities centrally and across all four museums. Strong organizational and communication skills, high level of attention to detail, analytical problem solving, and ability to gather, analyze and communicate financial data and concepts. S/he must exhibit initiative, optimism, good humor and enthusiasm, be collaborative, team-oriented, and be equally attentive to detail and overarching goals. Accuracy, confidentiality, and discretion are essential. Familiarity with human resources processes and procedures, visitor service and basic contracts are required.
Work is primarily sedentary in nature; no special demands are required.
ESSENTIAL FUNCTIONS AND ACOUNTABILITIES:
- Actively foster communication and cooperation among the four museums to further our mission and strategic goals. Functions as first point of contact for ACE staff to CMP, HR, IT and Finance departments.
- Work with the Vice President for Advancement and Community Engagement and other relevant senior staff on organizational and component initiatives and planning.
- With input from, and under the supervision of, relevant parties (e.g., CFO, Vice President, board and finance committee) develop and implement annual budget for ACE’s operating, designated, and restricted funds, including:
- Develop and implement annual budget process including providing guidance to VP ACE, and component heads as needed.
- Liaise with CMP controller’s office on process, allocation, and format; and with counterparts in component museums on shared revenue and expense projections.
- Prepare necessary presentations for the finance committee, board meetings, and other purposes.
- Format and upload budgets in Adaptive Insights and Financial Edge.
- Monitor and analyze financial performance on a regular basis to ensure YTD revenue and expenses are tracking accurately against budget and make recommendations for mid-course corrections as required.
- Prepare and present budget and fundraising reports to the VP ACE, controller’s office, and board chair/finance committee; identify and anticipate problems/discrepancies and resolve them when possible; and proactively make recommendations for course corrections as required.
- Prepare other projections or analyses as required.
- Work collaboratively with all four museums to deliver comprehensive, timely and accurate reports on fundraising performance. Prepare and deliver reports on fundraising for board and finance committee meetings, budget presentations, staff meetings, etc. Contribute to CMP reporting efforts, such as the annual Allegheny Regional Asset
- District budget report and the DataArts, and internally for board manual updates and national museum association surveys.
- Meet regularly with the VP ACE to develop, monitor, and track overall fundraising goals and strategies.
- Serve in a checks and balances role to ensure accuracy of fundraising activity by component.
- Prepare monthly reports based on donations and membership revenue received communicating fundraising performance to ACE and Museum leadership.
- In accordance with CMP’s signatory policy and other relevant financial policies/procedures, approve and/or review invoices, check requests, wire transfers, cash advances, travel and business expense reports, and purchase card reconciliations for processing by CMP’s controller’s office.
- Also assist staff in resolving financial issues such as late or missing payments, incorrect postings, journal entries, fund transfers, etc.
- Ensures gifts are processed and appropriate receipts are distributed for tax-deductible contributions in an accurate and timely manner by supervising the daily deposit, processing, and recording of all private contributions.
- Prepare journal entries and inter-fund transfers. Prepare monthly reconciliations of balance sheet accounts related to accounts receivable and deferred revenue.
- Reconcile admissions revenue and attendance information daily. Prepare analysis for monthly and annual performance reports and related projections for annual budget, price or hour adjustments, and free-day sponsorships.
- Oversee usage of corporate credit and purchase cards.
- Oversee distribution of petty cash.
- Maintain up-to-date roster of active funds, including opening new funds and deleting out-of-date funds as needed.
- Ensure financial/administrative policies and procedures are promptly disseminated to and understood by staff.
- Carry out additional projects and duties as requested to improve financial and administrative operations. Represent the VP ACE at meetings if necessary, and work collaboratively on the implementation of special projects as needed.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:
- Pennsylvania Child Abuse History Clearance
- Pennsylvania State Police Criminal Record Check
- FBI Fingerprint Criminal Background Check
Obtaining the required clearances is completed as part of the new hire process.
Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity
The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.
Please apply through the Carnegie Museums of Pittsburgh’s employment portal.
2021 Summer Internships, Mercer Museum & Fonthill Castle, Bucks County Historical Society, Doylestown
The Summer Internship Program at the Mercer Museum & Fonthill Castle, or Experiential Learning Academy sponsored by BLBB Charitable, allows a dynamic group of students with
varied interests, strengths, and goals to immerse themselves in an outstanding educational and professional environment.
Interns learn and work directly with museum professionals in a team-based, collaborative environment that offers experiential learning, mentoring benefits, and leadership building skills.
Located in Doylestown, Bucks County, PA, the Mercer Museum and Fonthill Castle are historic castles celebrating the legacy of Henry Chapman Mercer (1856-1930), American
archaeologist, anthropologist, ceramicist and scholar. Both sites are operated by the Bucks County Historical Society.
The Mercer Museum, one of Bucks County’s premier cultural attractions and a Smithsonian affiliate, features both local and national seasonal exhibits as well as a core museum collection of over 50,000 pre-Industrial tools. This permanent collection offers visitors a unique window into pre-Industrial America through sixty different crafts and trades, and is one of the world’s most comprehensive portraits of American material culture. The museum also features a research library that is a center for local history related to Bucks County and the surrounding region, with its roots dating back to the founding of the Bucks County Historical Society in 1880.
Fonthill Castle was built between 1908-1912, and was the home of Henry Chapman Mercer. Mercer built Fonthill Castle as his home and as a showplace for his collection of tiles and prints. The castle serves as an early example of reinforced concrete and features forty-four rooms, over two hundred windows, and eighteen fireplaces. Fonthill Castle’s interior features Mercer’s renowned, hand crafted ceramic tiles designed at the height of the Arts and Crafts movement.
Internship Timeline: The internship takes place from Monday, June 7, 2021 until Friday, August 13, 2021, and is a full-time position at 40 hours per week.
The Bucks County Historical Society follows all state and local safety guidelines for COVID-19, and recognizes that the overall situation remains fluid and is subject to change.
Our preference is to host our 2021 summer interns in person at our locations for the duration of the internship. We will monitor local conditions closely and relay any changes to in-person internships as the summer season draws nearer and should there be a need to move to a virtual internship experience.
Intern Compensation: $3,000, disbursed in three installments throughout the summer
Please select your internship area of interest, in order of preference, and list your preference order in your email and cover letter:
Education & Community Services
All applications must be saved and sent as a single PDF and should contain the following:
A letter of interest / cover letter
A list of 2-3 professional references
Please email the above application requirements to email@example.com, with the subject line “2021 Summer Internship + [Your Last Name]”.
Deadline: Friday, February 12, 2021 at 5pm
All applicants should possess the following required qualifications (as well as others mentioned in the individual intern categories below):
Degree or expected degree in history, material culture, education, humanities, museum studies,
museum education, anthropology or a related field. Graduate studies students strongly
Demonstrated interest in museums, exhibits, programs, production, education, and history
Strong writing, research, organizational, interpersonal, communication and computer skills
Ability to work both independently and in groups
Affinity for working with the public and helping with other duties as assigned
Sense of humor and positive attitude
The position of Education & Community Services Intern specializes in facilitating innovative, informal learning opportunities for museum guests of all ages at Mercer Museum & Fonthill Castle.
The intern will participate in the production and execution of educational activities and/or materials to promote formal and informal learning for the Department of Community Services. This involves working with a wide array of guests (museum members and program participants of all ages) in varied capacities. In addition, the intern will work closely with other museum staff and assist with public and special programs and the overall daily guest operations of the department as needed.
Each intern will be trained to facilitate educational programs, activities, demonstrations, and family-oriented events for guests, possibly including summer camps, children’s programs, and/or virtual offerings, based on local COVID-19 conditions.
The intern will facilitate summer community or special programs and/or virtual offerings with colleagues in the department as needed.
During the course of the internship, interns may be given the opportunity to explore an individual focus area assigned by their supervisor based on organizational need and the skills and interests of the individual.
The 2021 Archives Intern will assist with the inventory and re-housing of a collection of some 25,000 large format photographic negatives. These images were taken by
Levittown, Bucks County photographer Gene Asro between the years 1962 and 1994. Asro’s photos portray political and social gatherings, entertainment venues, clubs and organizations, sporting events, roadside architecture, and many other scenes of everyday life in Levittown during its early and developmental years.
Supervised by the Historical Society’s Library & Archives Manager, the intern will transcribe the photographer’s original card file entries and indices, rehouse the negatives in appropriate enclosures, and begin research for the production of a finding aid. The project will require that the intern learns the Library’s collections database, and adheres to contemporary archival best practices. The ideal candidate is a student pursuing an advanced degree in library and archival management, or related field. In addition to processing and re-housing, work may also involve climbing ladders, lifting 50 lb. boxes or other objects, cleaning shelves, and other physically demanding tasks.
The 2021 Exhibit Research Intern will support the development of a planned 2022 exhibition related to the history and present-day practice of farming in Bucks County. This exhibit will explore the many ways that Bucks County farmers and growers have invented, innovated and adapted to sustain themselves and produce food for local, regional and global markets, from the early 1800s to the present. A significant component of the exhibit will focus on contemporary agricultural practice, and on how area farmers today work to meet contemporary concerns for profitability, sustainability, and locally-centered markets.
To enrich the exhibit’s content, the intern will focus on conducting and transcribing a series of oral history interviews. The subjects will include long-time farmers, growers, and laborers, as well as others connected with the practice, promotion and preservation of local agriculture. The intern will work closely with the Curator of Exhibits and Vice-President of Collections and Interpretation to identify subjects, and to schedule, conduct and transcribe the interviews. The intern will also participate in exhibit team meetings and discussions. The ideal candidate is a student pursuing an advanced degree in public history, museum studies, folklore/folklife studies, or related discipline, and who possesses some academic training or experience in conducting oral histories.
Project Manager, Strategic Planning and Exhibition Development, Carnegie Science Center, Pittsburgh
Carnegie Science Center connects science and technology with everyday life through hands-on science fun. Our visitors explore and interact with robots, investigate the wonders of the human body, and discover river science and animals. Plus, they enjoy engaging astronomy shows in a planetarium, live theater shows, sports challenges and a ropes course, a real submarine, a huge model railroad – and movies on Pittsburgh’s biggest screen! In addition to providing valuable scientific experiences, Carnegie Science Center offers outreach programs that serve Pittsburgh’s diverse community. The Science Center is located on Pittsburgh’s North Shore along the banks of the Ohio River and is accessible to persons with disabilities.
THE PROJECT MANAGER, STRATEGIC PLANNING & EXHIBITION DEVELOPMENT is responsible for setting up, running, managing logistics, and ensuring the successful completion of the pre-planning, design, development, and execution of the creation of a large-scale exhibition and ancillary programming and assets based on the books, Third Industrial Revolution, Zero Marginal-Cost Society, and Green New Deal by Jeremy Rifkin (“The Project”). Also responsible for serving as CSC representative and primary liaison with external contractors tasked with the development of an organization-wide experience master plan and other strategic planning efforts (collectively, the “Projects”). On behalf of the CSC Director’s Office (DO), manages setting up and carrying out the project plan all facets related to the Projects with final deliverables including documents related to CSC organizational and departmental Master Plans, a large-scale traveling exhibition, supporting educational programs and content, and other wraparound programming to be determined. Leverages expertise with other departments and components, content experts, community members, and other external stakeholders to achieve a positive outcome and deliverable. Monitors the work of external contractors to ensure timely delivery within budget. Anticipates risk and takes appropriate action. This person will be responsible for managing the planning for and implementation of the exhibition design process. Represents CSC and the DO at meetings with external stakeholders as required.
NOTE: THIS IS A TWO-YEAR POSITION THROUGH END OF YEAR 2022
EDUCATION AND EXPERIENCE
The candidate must have a bachelor’s degree and at least five years’ related experience, at least three of which is in managing projects with demonstrably successful outcomes. An advanced certification in project management is desirable.
KNOWLEDGE SKILLS AND ABILITIES
Minimum of three years’ experience with project management. Requires exceptional organizational, communication and problem-solving skills. Must be adept at working on and leading teams. This is a deadline-driven position; the candidate must be able to prioritize and use sound time management and communicate deadline requirements effectively to others. Requires the ability to work on multiple projects at once. Must be adept at Microsoft programs including Excel, Word and PowerPoint. MS Project is a preferred, though not required, competency.
Work is primarily sedentary but will require some “on the floor” reviews of work, which will require movement throughout the Science Center or, possibly, to offsite locations. Requires ability to use computer and to communicate, to perform research and to create documents. Must be able to communicate effectively with teams. Requires the ability to focus for long periods of time. May require travel. Some evening and/or weekend hours may be required.
- Serve as primary POC for external contractors involved in the Projects.
- Regularly convene and facilitate the meeting of The Project planning/working groups – including CSC/CMP staff, content experts, community members, and external stakeholders – to coordinate information sharing and on-going advancement of Projects’ development and implementation.
- Participate in brainstorming activities during concept and schematic phases of The Projects.
- Plan for and lead the content development process of The Projects so that it ignites a successful team collaboration within and across departments, components, institutions, and external organizations.
- Plan The Projects to follow a regular development process that contains all or some of the following phases of work: 1) Concept; 2) Work Flow; 3) Detail (including contracts where necessary); 4) Production; 5) Quality control and review.
- Demonstrate best practice project management methodology including maintaining risk registers, developing communication plans, and progress reporting to an agreed format.
- Schedule, track, and manage Projects development process in close communication with the DO and all members of The Projects teams as appropriate. Ensure all content deliverables from all team members and external contractors are delivered on schedule and in good order. Confirm Projects’ schedules with the DO.
- At relevant times, invite team members across multiple departments, institutions, and outside of CMP to participate in teamwork.
- Report any issues that arise to the DO in a timely fashion.
- Arrange periodic reviews by the DO.
- All costs associated with Project development are submitted to the DO and Director of Finance and Administration for budget review and approval.
- Confirm outcomes and/or decisions made by the team through the distribution of meetings notes or by email.
- Work with teams to create presentations that describe progress of projects to senior staff and other stakeholders, giving attention to the time required to incorporate their feedback. With the DO, determine how frequently these presentations need to occur and who should be included.
- Schedule presentations and meet all deadlines.
- Other duties and management of new projects as assigned or required.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:
- Pennsylvania Child Abuse History Clearance
- Pennsylvania State Police Criminal Record Check
- FBI Fingerprint Criminal Background Check
Obtaining the required clearances is completed as part of the new hire process.
Please apply through the Carnegie Museums of Pittsburgh’s employment portal.
Human Resources Manager, The Barnes Foundation, Philadelphia
The Human Resources Manager is responsible for overall administration, coordination and evaluation of Human Resources functions.
Established as an educational institution, the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.
Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more.
The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.
Job Specific Competencies:
- In coordination with the Chief Human Resources and Diversity Officer, develops policies and procedures to ensure continual compliance with laws and regulations as well as the maintenance of best practices. Ensures employees understand company policies and procedures.
- Performs benefits administration to include: anticipating and processing benefit changes, reconciling benefit invoices and assisting with annual benefit enrollment processes. Regularly communicates benefit information to employees, including development of annual Total Compensation statements. Administers leaves and COBRA in compliance with laws and regulations.
- Supports development and ongoing internal communication about compensation practices.
- Generates reports as needed to analyze turnover, injuries, compensation, performance management and other data to ensure legal compliance and support the strategic initiatives of the organization.
- Assists with the development and implementation of annual performance evaluations, development and updates to job descriptions as necessary.
- Processes new-hire, status change, workers’ compensation and termination paperwork and/or on-line transmissions.
- Conducts orientation for new hire employees.
- Establishes and maintains department records and reports. Maintains and updates HRIS system as well as other employee records in order to meet Federal and State legal requirements.
- Verifies I9 documentation, completes the I9 and maintains I9 files.
- Supports CHRO and management staff with performance management and employee relations.
- Participates in employee recognition planning and activities to support employee engagement.
- Take the lead on employee relations matters pertaining to leaves of absence and use of fringe benefits. Maintains employee confidentiality in these dealings.
- Assumes responsibility for personal and professional growth.
- Performs other duties as assigned/required by supervisor.
- Demonstrates the ability to monitor, supervise and hold accountable all employees in the areas of attendance, completion of documentation, ADP and implementation of all company policies, procedures and protocols. Competence to build, collaborate, and effectively manage interpersonal relationships at all levels of the institution.
- Maintains written documentation of supervision for oversight and review by other parties as appropriate.
- Demonstrates the ability to maintain a stable, productive team environment through effective communication, staff appreciation and other activities that yield a high level of employee engagement to support and preserve the employee’s interest in working for The Barnes Foundation.
Skills and Knowledge:
- 5 years relevant experience working in Human Resources functions such as benefits administration, compensation specialist, Human Resources generalist or coordinator roles.
- Master’s degree in Human Resources Management or business-related field OR Bachelor’s degree plus additional 1-year relevant work experience (6 years minimum) OR Associate’s degree and additional 3-years relevant work experience (8 years minimum).
Licenses/Certifications: SHRM-CP or PHR required; SHRM-SCP or SPHR preferred
Competitive Benefits Include: Group health, dental and vision insurance; flexible spending accounts; short- and long-term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.
Please include a cover letter and an updated resume with your application, along with salary expectations. Please apply here.
The Barnes Foundation is an Equal Opportunity Employer and we’re committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome and encouraged to apply for this position. Employees have rights under other laws including, but not limited to, the Family and Medical Leave Act and the Employee Polygraph Protection Act. We participate in E-Verify.
African American Interpretive Fellowship, The Museum of the American Revolution, Philadelphia
The African American Interpretive Fellowship is a 24-month position – funded by a grant from Comcast NBCUniversal – that will contribute to the Museum’s Diversify Living History Initiative. This project, which began in 2018, aims to cultivate and support a more diverse community of people engaged in the work of costumed living history and museum education. Reporting to the Gallery Interpretation Manager, the Interpretive Fellow will oversee the implementation of the second phase of the initiative, which is focused on African American interpretation. This phase will include programming related to a 2021-2022 special exhibition, and the Fellow will coordinate certain programming including the creation of a new first-person theatrical play about James Forten (1766-1842), a free African American Revolutionary sailor and Philadelphian. The Fellow will also collaborate in the management of the Museum’s Meet the Revolution! Interpreters-in-Residence fellowship program (Summer 2021) and a summer living history institute for teens and young adults (Summer 2022). These components are part of the Museum’s wider interpretive and living history programming, including things like the Occupied Philadelphia annual event and the First Oval Office Project travelling program. As part of the Museum’s Education team, the Fellow will conduct research, present at professional conferences, and deliver formal and informal interpretive programs for all audiences
This a full-time, grant-funded, 24-month, salaried position with benefits. The salary will be commensurate with experience and education and range from $40,000 – $50,000.
The Museum encourages applicants from various fields and backgrounds to submit a compelling cover letter that explains their interest in the position and work, even if their precise experience does not meet all requirements.
The African American Interpretive Fellowship is made possible by grant support from Comcast NBCUniversal.
Essential Duties and Responsibilities:
- Coordinate a grant-funded, multi-year program, meeting deadlines and benchmarks.
- Deliver costumed and non-costumed, formal and informal, and third- and first-person programming as part of the Museum’s ongoing daily programs, holiday events, and special programs.
- Collaborate in the creation of a first-person theatrical piece, working closely with Museum Curatorial and Education staff and contracted playwrights, directors, and actors.
- Work closely with the Gallery Interpretation Manager and other staff to oversee the work of several summer Interpreters-in-Residence as part of the Museum’s Meet the Revolution! series and the execution of themed living history events.
- Collaborate with the Museum’s Diversify Living History Initiative advisory committee in the development, execution, and evaluation of this initiative.
- Coordinate the conceptualization and delivery of a summer institute for teens and young adults to introduce them to professional museum work, historical research and writing, and costumed living history, to be conducted in Summer 2022.
- Serve as a representative of this program and a mentor for participants in the summer institute and others.
- Conduct community outreach, especially with schools, and local African American organizations and groups.
- Work closely with other departments to contribute to public-facing fundraising, digital, and social media initiatives.
- Attend staff trainings and meetings and complete assigned readings and research.
- Additional duties, as assigned.
- Bachelor’s Degree or three years’ relevant experience required; Master’s Degree in history, African American studies, public history, museum studies, theater, or a related field preferred.
- Must be able to convincingly portray a young African American person in costumed interpretation and programs.
- Excellent verbal and written communication skills required.
- Previous educational experience in museums or other informal learning environments required. Experience in costumed living history interpretation preferred.
- Must enjoy working and interacting with guests of all ages, abilities, backgrounds, learning styles, and knowledge levels. Experience in working with young adults and peers.
- Ability to interact with and collaborate with other staff in a clear, pleasant, and effective manner and calmly and cheerfully adapt to rapidly-changing situations.
- Ability to regularly work a schedule that includes weekend days, holidays, and evenings.
- Must respond promptly to email and other communications and use online scheduling software.
- Ability to remain mobile for long periods of time while wearing replica wool, linen, and silk garments, undergarments, leather shoes, and hats, including outdoors in all weather.
- Ability to remove body piercings and modern jewelry, obscure modern tattoos, and wear replica glasses (or contact lenses) if needed while working in costume.
- Practical knowledge of 18th-century craft skills a plus.
- Must be able to manipulate and carry objects, and lift up to 20 pounds.
- Must possess a valid driver’s license.
The Museum of the American Revolution (www.AmRevMuseun.org) is an Equal Opportunity Employer.
To apply, please send a cover letter, resume and three professional references to firstname.lastname@example.org
Collections Inventory Assistant, York County History Center, York
The goal of the York County History Center is to inspire the exploration of York County’s rich cultural heritage, including its people, culture, and the events that shaped history both on local and national scales. The History Center’s artifact collection encompasses more than 90,000 artifacts highlighting nearly 300 years of York’s impressive history. These artifacts document the development, culture, and contributions of the York County community.
The Collections Inventory Assistant’s primary duty is to assist the Director of Collections and other department staff in executing a complete inventory of the museum’s collections in preparation for their relocation to the History Center’s future and alternative museum sites.
This is a full-time, one-year, renewable position with a wage of $12.00 per hour. For full position description please visit our employment page.
Qualifications include: Minimum of a Bachelor’s Degree in Museum Studies, Public History, History, or related field; current experience working/volunteering in a Collections Department preferred; Must have a basic understanding of professional collections management and registration practices; Excellent computer skills and attention to detail; Ability to work collaboratively and amiably with Collections Department staff and volunteers; Working knowledge of PastPerfect museum software preferred; Must have the ability to lift and move objects weighing up to 40 pounds, sit/stand for long periods, crawl on floor, and climb a ladder; Current Driver’s License required.
The York County History Center is an Equal Opportunity Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, military veteran status, or any other characteristic protected by law.
To apply, email your cover letter and resume to Rachel Warner, Director of Collections, at email@example.com by December 31, 2020. No phone calls, please.
Director for Exhibitions and Collections Management, Pennsylvania Academy of Fine Arts, Philadelphia
Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America’s first school and museum of fine arts. Located in center city Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA’s undergraduate degree offerings include a BFA in Studio Art and a coordinated BFA with the University of Pennsylvania. Graduate programs include an MFA and Low-Residency MFA degree, and a Post-Baccalaureate certificate. PAFA’s museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists.
Because we were the nation’s first art museum and art school, we believe PAFA has a moral obligation to ensure that every member of our community can study and work in an environment where they feel a sense of belonging. We have the additional obligation of ensuring that our community reflects that rich tapestry of beauty and diversity that surrounds our world. We are committed to modeling diversity and inclusion for the entire arts, cultural and educational sector, and to maintaining an inclusive environment with equitable treatment for all. PAFA is committed to maintaining an inclusive learning environment, and a diverse community of students, faculty and staff.
PAFA is an equal opportunity employer. Women and diverse candidates are strongly encouraged to apply to work in our pluralistic community.
POSITION: Director for Exhibitions and Collection Management
The Director for Exhibitions and Collection Management works directly with the museum director to implement PAFA’s strategic plans with specific responsibility for the museum’s and college’s fine art collection management, conservation, exhibitions and touring of collection activities. They will work collaboratively with the museum director, curatorial team, collections management team, exhibition staff, and other departments in the institution. Working in tandem with the museum director, they will actively promote PAFA’s artistic and educational mission and activities to a broad public and will collaborate and cooperate with the College, and partner with the marketing, development, finance, and other administrative departments in the institution. This position oversees AAM accreditation.
This full-time position is a key role in the success of the museum. The start date will be the first half of 2021.
Reporting to the Director of the museum, this position implements the scheduling and production of all museum & college exhibitions; the maintenance and storage of museum & college collections (17,000 objects in a broad range of media) in on- and off-site locations; and the packing, movement, and documentation of artwork in support of the museum’s diverse programming. The DECM oversees the workflow of the museum’s preparators, registrars, exhibition team, outside vendors and contracted personnel.
The DECM is part of a remarkable museum and college environment. PAFA is a site for artists creating dynamic art experiences to inspire new thinking about art, museums, and America communities, especially Philadelphia—and it does so from within the nation’s first art museum and art school. The Museum embodies the artist’s ability to catalyze both creative and critical thinking.
PAFA is committed to enriching its culture through the diversity of its staff and faculty. The DECM serves as an essential team member developing a genuinely inclusive museum for the college and as a model for the field. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation and religion. Applicants should highlight relevant experience with building, working with, and supporting a broadly diverse employee community.
• Oversees the scheduling and production of all museum & college exhibitions, rotations, and installations, including any traveling exhibitions. This includes supervising museum preparators and outside vendors in a broad range of work—artwork preparation, installation/deinstallation, construction and carpentry, painting, lighting, design assistance, making and installing wall labels and texts, etc.
• Oversees the documentation of artwork by registrars, and its safe and organized storage, packing, and movement locally and long distance.
• Maintains an information hub, critical for the work of various museum staff, regarding exhibition production, artwork movement and storage, and related scheduling.
• In all of the foregoing: (i) develops, implements, and adheres to plans, budgets, and schedules; (ii) demonstrates the highest level of professional practice, staying abreast of new developments, technologies, methods, and products in the field; and (iii) is willing and able to work “hands on” when the occasion requires.
• On an ongoing basis, supports other museum departments and units, especially Curatorial, Development, Marketing, and Public Engagement, in the design, planning, scheduling and other activities they routinely undertake to ensure successful programming.
• Budget oversight for all aspects of the department.
• Oversees team in a manner that is supportive yet maintains accountability.
• Develops and oversees systems to enhance efficiency/stewardship of resources and coordination among the department’s varied staff.
• Bachelor’s Degree in a related field and 7+ years of professional experience; or an equivalent combination of education and related experience.
• Substantial art museum collection and exhibition experience, including in the movement and storage of large and varied collections and as a preparator of a range of exhibitions. The incoming and outgoing of loans of artwork. A working knowledge of the duties of registrars, gained through collaboration with them.
• Demonstrated success in the management of projects that have challenging logistics and tight deadlines and budgets. Excellent attention to detail. Excellent organization skills; ability to multi-task and meet deadlines; to work collaboratively, as well as independently.
• Overseen financial resources assigned to the collections department, exhibition program, developing and monitoring project budgets.
• Supervisory and leadership experience. A track record of hiring well, managing well, and retaining members of a high-performing team that worked productively and cooperatively with the institution’s other teams and individuals.
• Ability to use the full range of computer applications and other technology relevant to the position. including the use of collection management databases and Microsoft Office Suite required.
• Excellent oral and written communication skills.
• Performs other duties as requested.
Additionally, a strong commitment to the social and cultural history of America, its past, present and future while promoting progressive curatorial and educational activity in support of the strategic goals of PAFA, the museum and college.
The Pennsylvania Academy of the Fine Arts accepts digital applications only. Please use the “Apply Now” link to apply for the positionAny application missing the following documents is incomplete and will not be considered:
• Cover Letter
• Diversity Statement
• Professional References
When submitting your application online, please save your documents as Microsoft Word (.doc, .docx) or PDF (.pdf) files. To help us process your applications as efficiently as possible, please save your files with the following filename format:
*Due to the amount of potential applicants, we do not respond to voice calls or messages about the status of your application. Based on the criteria for the position, the most qualified candidates will be contacted directly. Thank you for your interest in PAFA.
Posting a job opening with PA Museums
Hiring the best candidate increases your organization’s capacity, and PA Museums is here to help. We post job openings as a service to our membership and potential membership. We post positions available in the Commonwealth of Pennsylvania and sometimes those in neighboring states depending upon a number of variables. To post a position opening with PA Museums, please feel free to send us your job description that includes any application deadlines, salary information, and how to apply. We post openings for thirty days, but we are pleased to extend postings at your request.