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Accounting and Payroll Manager, Rivers of Steel, Pittsburgh

Department: Administrative Staff

Reports To: President & Chief Executive Officer

Type of Position: Salary – Exempt

Purpose of Position: To manage the daily accounting and financial matters for Rivers of Steel Heritage Corp.

Position Priorities:

• Accounts Payable / Vendor Payments
• Payroll for full-time, part-time, and seasonal employees
• Federal, state and private grant report preparation
• Cash Receipts & Accounts Receivable
• Audit preparation & GASB compliance

Major Duties & Responsibilities:

1. Maintain a documented system of accounting policies and procedures
2. Manage outsourced functions, including but not limited to the audit, payroll and time/attendance
3. Responsible for controlling daily cash balances to ensure that adequate funds are available to cover expenditures and for recommending the timing and level of cash transfers
4. Work directly with ROS auditing firm to establish procedures and assist in annual audit, and required, individual programmatic audits
5. Perform other duties and responsibilities as required
1. Ensure that accounts payable are paid in a timely manner
2. Ensure that all reasonable discounts are taken on accounts payable
3. Ensure that accounts receivable are collected promptly
4. Manage the classification and recording of all financial transactions
5. Process employee payroll in a timely manner to verify proper overtime and ensure accurate credits and changes for various deductions for FICA and unemployment taxes
6. Ensure that periodic bank reconciliations are completed
7. Ensure that required debt payments are made on a timely basis
8. Maintain the chart of accounts
9. Maintain an orderly accounting filing system
10. Maintain a system of controls over accounting transactions
1. Report financial statements and budgets to grant agencies
2. Provide regular and special reports to CEO/COO, as requested
3. Attend staff meetings and other meetings as r. Attend programs and events sponsored by ROS and/or other organizations or entities as needed
4. Report monthly project and grant balances to COO to identify upcoming spending deadlines
5. Conform to Pennsylvania Association of Nonprofit Association’s Standards of Excellence
1. Coordinate the provision of information to external auditors for the annual audit
2. Monitor and insure compliance with line of credit and other borrowings
3. Comply with local, state, and federal government reporting requirements and tax filings
4. Manage all payment requests from ROS grant recipients to ensure conformance with approved budget, and conduct proper and necessary oversight of the individual grants to insure compliance with policies
Additional Duties & Responsibilities

As the job evolves, additional duties may be added to the position.

Preferred Minimal Requirements

Bachelor’s degree in accounting. Minimum of three years of related experience. Some experience with Blackbaud’s Financial Edge is a major plus. CPA would be beneficial, but not required. Knowledge of non-profit accounting and financial policies and procedures would be ideal. Good organizational and people skills and attention to detail. This position offers a competitive compensation package, including health and retirement benefits.

How to Apply

Applicants should send their information to All applications must include a resume, cover letter, and references. Applications will be accepted until October 7, 2019.

Rivers of Steel is an equal opportunity employer.
(Posted 9/11)

Exhibitions Registrar, The Barnes Foundation, Philadelphia

We’re committed to diversity and equal opportunity in our recruitment and hiring. Highly qualified candidates of all backgrounds are welcome and encouraged to apply for this position.

Established in 1922 as an educational institution, the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more.

The Barnes Foundation engages diverse audiences through its exceptional collections and high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.


Job Specific Competencies:

• Oversee and negotiate exhibition contracts with partner institutions and artists, ensuring the relevant obligations and deadlines are met.
• Manage exhibition checklists and correspondence with lenders.
• Procure quotes for shipping and make necessary transportation arrangements.
• Book courier flights, hotel reservations, and submit per diem requests.
• Oversee incoming and outgoing shipments, sometimes out-of-hours.
• Develop and implement a courier training program.
• Support and cover the Collections Registrar as necessary.
• Project manage exhibitions.
• Monitor the progress of component parts of the exhibition (catalogue, design, etc.).
• Oversee and analyze comprehensive exhibition-related programming goals in conjunction with Education and/or Public Programs.
• Manage an exhibition calendar shared with all departments – including initiatives from Education or Community Programming.
• Exhibition Coordinator manages shared exhibition resources: budgets, exhibition descriptions, checklists, images and credit lines, catalog information, label text, etc.
• Exhibition Coordinator manages post-exhibition documentation, ensuring that the Foundation Library and Archive receives a coherent and ordered record of past shows.

Competitive Benefits Include: Group health, dental and vision insurance; flexible spending accounts; short- and long-term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.

Please include a cover letter and an updated resume with your application.

The Barnes Foundation is an Equal Opportunity Employer and we’re committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome and encouraged to apply for this position. Employees have rights under other laws including, but not limited to, the Family and Medical Leave Act and the Employee Polygraph Protection Act. We participate in E-Verify.

Skills and Knowledge:

• Ten years of previous museum experience, including at least three in exhibition registration
• A career history in an institution that hosts international touring exhibitions
• Familiarity with TMS
• A flair for organization and scheduling, and an eye for detail
• Confidence and responsiveness in inter-institutional negotiations
• The ability to influence outcomes
• An undergraduate degree in a relevant discipline
• Clarity and sensitivity in communications
• A respectful and collaborative approach to teamwork
• Second language preferred

Please click here to apply.
(Posted 9/11)


Education and Interpretation Specialist, The Science History Institute, Philadelphia

The Science History Institute is recruiting for the full-time position of Education and Interpretation Specialist.  The Education and Interpretation Specialist will develop engaging educational programs and activities to help interpret the history of chemistry, chemical engineering, and the life sciences.  The Educational and Interpretation Specialist will collaborate with other staff members to create and deliver educational programs for learning audiences, namely middle school through college, as well as supporting the Institute’s public programming.

The Education and Interpretation Specialist will also serve on exhibition teams and other working groups across the Institute, to develop learning programs that align with exhibition and research themes.

To be successful in this role, you must possess the following qualifications:

  • Masters’ degree in museum studies, history, history of science, art history, education or related field.
  • Minimum two years’ experience in a museum or cultural institution setting.
  • Knowledge of the history of science and technology is preferred.
  • Strong communication skills; comfortable speaking in front of groups of all ages.
  • Ability to spark interest in history and science, and have a desire to work to strengthen visitors’ understanding of our scientific and technological culture.
  • Experience in the interpretation and communication of artifacts for a variety of audiences.
  • Experience conducting object-based learning in museum or cultural institution setting.
  • Strong organizational skills, with the ability to successfully handle multiple simultaneous projects.
  • Demonstrated record of success in the ability to work well across multiple teams.
  • Strong proficiency using Microsoft Suite (Word, Excel, PowerPoint & Outlook).
  • Must have solid project management skills and strong attention to detail.
  • Excellent verbal and written communication skills.

To be considered for this position, please send cover letter with salary expectations, resume and contact information for 3 professional references to
(Posted 9/11)

PT Visitor Experience Associates, York County History Center, York

Division/Department:      Visitor Engagement/Museum
Status:                             Part-time, non-exempt
Supervisor:    VP Visitor Engagement

Part time; 20-24 hours per week. Pay rate; $12-$16 per hour, based upon experience.

Overall Summary:

The Visitor Experience Associate’s provide invaluable service to guests by creating a welcoming, rewarding learning experiences through high quality tours, special events and programs enabling the History Center to build long-term relationships. Individuals serving in this capacity will enthusiastically engage visitors in conversation while providing interpretive information at the History Center’s main sites. As needed Associates may back up or substitute for reception responsibilities.


  • In the first month tour all sites and receive general organizational orientation.
  • Within two months be able to provide general tours at both the Colonial Complex or AIM.
  • At the three-month mark Associates should be able to work independently at the Colonial Complex or AIM, if necessary.
    • Demonstrate opening and closing procedures
    • Understand safety and emergency procedures
  • In four months demonstrate a working knowledge of the Bonham House and Fire Museum.

Essential Functions (includes but is not limited to):

  • Provide visitors an overview of the History Center information including sites, maps and a brief orientation
    • Be familiar with organizational membership, events and activities
  • Conduct museum tours for individuals, groups, schools and during special events
  • Ability to comfortably speak with small and large groups of people
  • Willingness and ability to engage a variety of audiences including diverse populations, all age ranges and learning abilities.
  • Assist with coordination and implementation of programs and special events
    • Periodically plan and facilitate above
  • Conduct site walks before and after operating hours to ensure cleanliness and safety of visitor areas
    • Conduct open and closing procedures (flags, lights, signage, etc.)
    • Ensure retail shops are clean and organized
  • Accurately operate the Point of Sale System to sell admissions, memberships and retail material
  • Recruit volunteers to serve as docents or tour guides
  • Recommend membership to visitors
  • Answer phones
  • Assist with data collection – qualitative and quantitative
  • Collaborate with entire History Center team to fulfill organizational values


  • Enthusiasm for working with people and ability to give public presentations to all age groups
  • Desire to provide high quality programs and services
  • Flexibility in dealing with a variety of situations
  • Solid interpersonal and communications skills
  • An affinity for and commitment to working in a team environment
  • Affinity for continuous learning


  • A Bachelor’s degree in museum studies, history, social science, education, or other related field is highly desirable. Experience in customer service, guest relations or training with a passion for and understanding of history is also welcome.
  • Demonstrated ability to use various software programs and content management systems
  • Ability to stand for long periods of time during tours and programs
  • Willingness to occasionally dress in period attire
  • Ability to lift 40 lbs
  • A valid driver’s license
  • Background checks required

The York County History Center is an Equal Opportunity Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, military veteran status, or any other characteristic protected by law. Please submit cover letter and resume to Visitor Service Associates Search, York County History Center, 250 E. Market St., York, PA 17403. Electronic submissions are welcome at Please, no phone calls.
(Posted 9/11)

Visitor Services Manager, African American Museum in Philadelphia, Philadelphia

The Visitor Services Manager oversees all administrative, managerial, and budgetary aspects of the Visitor Services Department. This includes the strategic planning and execution of visitor services goals and advertising strategies. He/She serves as an Ambassador for the Museum and is responsible for the overall management of customer service as well as directly facilitating a safe, educational and beneficial visitor experience for all Museum guests. The Visitor Services Manager will be expected to proactively propose new ideas that will improve and enhance the visitor experience as well as increase revenue. The Visitor Services Manager reports to the VP of Finance & Administration and is part of the Senior Management team.


  • Develop and manage admission strategies, including packages, partner discounts, advertising, and trade shows
  • Work with Finance and Administration Departments to oversee Museum facilities and ensure that hardware is functional and ready for visitor services staff and the public’s use
  • Organize and administer the overall operations of the Visitor Services Department with a focus on customer service, organization, and efficiency, ensuring visitors are attended to professionally and promptly
  • Schedule, train, and manage Visitor Services personnel, ensuring adherence to admission procedures as well as ensuring that communication and information are current and accurate
  • Work with Development Department to develop and manage the advertising and outreach strategies for individuals, members, school/groups and corporate partners that include online communication and electronic/direct mail
  • Coordinate with the Educational Programming Manager as school/group tours are scheduled to ensure the quality of visitors’ experience and safety during school/group tour visits
  • Manage Group Sales ensuring the timely input and processing of group tour reservations as well as the coordination of contracts and invoicing, and prompt and accurate payment processing
  • Collaborate with the Development Department to manage the organization and administration of the Visitor Services volunteer program.
  • Assist any special interest groups, in order to provide a unique on-site experience for a select number of visitors.
  • Serve as an advocate for visitors while simultaneously promoting the welfare of the Museum; communicating with a variety of visitors with diverse interests and abilities to ensure a positive Museum experience;
  • Manage and resolve visitor concerns and complaints to their satisfaction and the Museum’s


  • Develop and manage facility rental strategies, including packages, member discounts, advertising, and trade shows
  • Work with the VP of Finance & Administration to review and update facility rental rates ensuring they align with the Museum’s business model and current museum industry standards
  • Work with Development Department to develop and manage advertising and outreach strategies for corporate partners, donors, and members that include online communications and electronic/direct mail
  • Work with clients to negotiate rates related to facility rentals
  • Plan and orchestrate the logistics and set-up for facility rentals
  • Implement follow-up as needed, including invoicing, “thank you” letters, etc.
  • Cultivate and build upon existing relationships and contracts with caterers and other vendors
  • Work with the Security & Maintenance Departments to ensure adequate staffing of rentals, education and public programs, and special events during evenings, weekends, and holidays as necessary


  • Develop and manage gift shop strategies, including identifying appropriate merchandise, member discounts, advertising, and trade shows
  • Work with Development Department to develop and manage advertising and outreach strategies for the gift shop that include online communication and electronic/direct mail
  • Work with necessary departments to identify merchandise relevant to the Museum’s mission, exhibitions, related programming and events, and visitor demand
  • Conduct regular inventory for the Museum gift shop
  • Perform monthly merchandise reconciliation with the Finance Department
  • Train and oversee staff in sales and merchandising


  • Manage and distribute a weekly schedule of tours and special events
  • Manage the Museum’s Point-of-Sales (POS) system with visitor, facility usage, and museum store statistics
  • Maintain and generate daily/weekly/monthly visitor reports for the Finance Office including details such as visitor attendance records, demographic information, survey results, etc.
  • Generate, analyze and reconcile statistical reports on a monthly basis with the Finance Office


  • Assist the VP of Finance & Administration as necessary to ensure the fulfillment of department and division goals, including special events and other special projects when needed
  • Act as the Museum’s representative at meetings associated with hospitality and tourism networking functions to promote the Museum in the tourism market
  • Prepare monthly Committee/Executive-level reports, presentations, and/or agendas on budgeting, system performance, proposed improvements, and any necessary further analysis as needed
  • Participate in board committee activities such as attending meetings and providing administrative support when needed
  • Manage the implementation and enforcement of Museum standards
  • Develop and manage an annual budget for the Visitor Services Department
  • Assist the VP of Finance & Administration in developing, implementing and managing policies and procedures for the Visitor Services Department and Museum’s POS system
  • Assist the Human Resources Department in hiring, evaluating, and terminating Visitor Services personnel
  • Work with the Security & Maintenance Manager to implement and conduct periodic reviews of all security and emergency procedures
  • Assist the Security & Maintenance Manager in developing, implementing and managing American Alliance of Museums (AAM) standards for the Museum Emergency Handbook, Americans with Disabilities Act (ADA) requirements, way signage, and identification badges for all staff, volunteers, and business office visitors
  • Perform other duties as needed and as assigned

Education/ Experience Required:

  • Bachelor’s Degree required with course work in business or arts administration
  • Minimum five to seven years’ experience; or an equivalent combination of education, training, and experience

Skills and Abilities Required:

  • Solid computer skills; knowledge of constituent management and point-of-sale systems; Blackbaud products highly desirable
  • Knowledge of customer service principles, practices, and procedures; arts and/or leisure audiences preferred
  • Knowledge of financial record-keeping practices and procedures; ability to type numeric entries using ten key and make basics calculation accurately; excellent business math skills
  • Ability to develop, implement and manage effective initiatives and strategies to ensure consistent excellent customer service in all areas of the public Museum
  • Ability to train, direct, manage, evaluate, and motivate staff and volunteers
  • Ability to work in non-profit environment; adhere to deadlines; demonstrate flexibility in meeting shifting demands and priorities
  • Handle a large variety of complex tasks and prioritizing workflow in a fast-paced office environment
  • Ability to establish and manage effective working relationships with staff, volunteers, and members of the public; exercise tact and diplomacy at all times; demonstrate an understanding of protocol and sensitivity to cultural diversity issues
  • Ability to regularly work evenings, weekends, holidays and special event hours

Must be able to remain in a stationary position for extended periods of time operating a computer and other offices productivity devices such as a calculator, telephone, and copy machine. Must be able to adapt to high pace environments occasionally moving/lifting lightweight equipment and other work-related objects up to 25lbs. May have to work late nights, weekends and in outdoor weather.

Expected hours: 37.5 per week

Please send your resume, references and cover letter to
(Posted 9/9)


Financial Manager-Visitor Services, Carnegie Museum of Art, Pittsburgh

Carnegie Museum of Art creates experiences that connect people to art, ideas, and one another. We believe creativity is a defining human characteristic to which everyone should have access. CMOA collects, preserves, and presents artworks from around the world to inspire, sustain, and provoke discussion, and to engage and reflect multiple audiences.

Carnegie Museum of Art is arguably the first museum of contemporary art in the United States, collecting the “Old Masters of tomorrow” since the inception of the Carnegie International in 1896. Today, the museum is one of the most dynamic major art institutions in America. Our collection of more than 30,000 objects features a broad spectrum of visual arts, including painting and sculpture; prints and drawings; photographs; architectural casts, renderings, and models; decorative arts and design; and film, video, and digital imagery. Through our programming, exhibitions, and publications, we frequently explore the role of art and artists in confronting key social issues of our time, combining and juxtaposing local and global perspectives.  With our unique history and resources, we strive to become a leader in defining the role of art museums for the 21st century.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The Financial Manager-Visitor Services manages the financial operations of the Visitor and Museum Services department of the Carnegie Museums of Art and Natural History. Responsible for general ledger account maintenance, general financial functions, and reporting and reconciliation for revenue in admissions, parking, program enrollment, and scholarship allocation. Responsible for reconciling accounts payable and receivable and managing customer invoicing. In conjunction with the Director of Visitor and Museum Services, builds and maintains the department budgets. The position is responsible for the monthly financial analysis and evaluation of internal cost centers and variance analysis. Proactively make recommendations for course corrections and improvements. Guides staff members regarding financial and administrative policies and procedures.

Bachelor’s degree in accounting or finance required. Knowledge and experience of Blackbaud accounting software preferred. Must have working knowledge of Microsoft Word and Excel. Knowledge of ticketing systems and ticket revenue reporting preferred. Two to three years of non-profit work experience preferred.


Strong analytical and fund accounting skills. Computer literacy skills as well as the ability to gather and analyze costs and data and interpret and communicate this information to all levels of management required. Must be detail oriented, accurate, and timely. A customer service-oriented attitude is essential.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature; no special demands are required.

ESSENTIAL ACCOUNTABILITIES GENERAL LEDGER & INVOICING – Manage and monitor the department’s general ledger accounts, including the reconciliation of revenue from admissions, parking, program enrollment, and scholarships. Prepare monthly reconciliations of certain financial accounts related to Accounts Receivable and Deferred Revenue. Process invoices, check requests, parking purchase orders, and other financial paperwork relating to department.

REPORTING – Develop and maintain annual department budgets. This includes the accurate and timely preparation of monthly revenue reports, statistical reporting, monthly variance analysis, and other ad hoc reporting. Disseminate all monthly financial reports to the appropriate museum sections. FUND MANAGEMENT – Work with Director of Visitor and Museum Services to manage and maintain operating budgets for department and parking garage. Periodically review and analyze budget activity and fund use to meet management’s expectations regarding internal fund financial controls and municipal parking tax regulations. OPERATIONS INTERFACE – Evaluate efficiency and effectiveness of museum activities and finances; proactively seek ways to enhance earned income and control/reduce expenses. Develop and prepare recommendations for changes to policy, procedures, and /or controls. Maintain change fund for cash handling operations. Process all routine personnel paperwork such as position requisitions and change of status and maintain all active position files. Manage bi-weekly staff time and attendance reporting for payroll. Maintain confidentiality of personnel and salary records. With the Director of Visitor and Museum Services, negotiate contracts with third parties on behalf of the Oakland Campus regarding matters such as admissions agreements.

OTHER – Provide other department financial support to the Director of Visitor and Museum Services, Manager of Admissions, Manager of Museum Services, and Manager of Volunteers. Prepare and disseminate monthly reporting and reconciliations to Carnegie Museums of Art and Natural History.
Other duties as assigned.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

Please apply through the Carnegie Museums of Pittsburgh’s employment portal.
(Posted 9/3)

Director of Marketing, Carnegie Museum of Art, Pittsburgh

Carnegie Museum of Art creates experiences that connect people to art, ideas, and one another. We believe creativity is a defining human characteristic to which everyone should have access. CMOA collects, preserves, and presents artworks from around the world to inspire, sustain, and provoke discussion, and to engage and reflect multiple audiences.

Carnegie Museum of Art is arguably the first museum of contemporary art in the United States, collecting the “Old Masters of tomorrow” since the inception of the Carnegie International in 1896. Today, the museum is one of the most dynamic major art institutions in America. Our collection of more than 30,000 objects features a broad spectrum of visual arts, including painting and sculpture; prints and drawings; photographs; architectural casts, renderings, and models; decorative arts and design; and film, video, and digital imagery. Through our programming, exhibitions, and publications, we frequently explore the role of art and artists in confronting key social issues of our time, combining and juxtaposing local and global perspectives.  With our unique history and resources, we strive to become a leader in defining the role of art museums for the 21st century.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The DIRECTOR OF MARKETING is responsible for activating and growing CMOA’s audiences—both loyal, returning visitors and those who are new to the museum—with imaginative communications strategies that affirm and advance the institution’s mission and identity. This senior-level position cultivates awareness of the museum’s artistic and educational programs and implements audience-centric marketing strategies to connect people with the museum’s content and experiences. In addition to developing and implementing annual and long-range marketing and communications plans for the museum, the director of marketing provides strategic marketing counsel to the museum’s director and senior management regarding exhibitions, programs, visitor services/volunteers, and operations. S/he also supports the ongoing work of corporate areas such as development and membership insofar as their efforts relate to the promotion of the museum. S/he directs the museum’s advertising program and budget, and encourages cross-museum collaborations to generate greater awareness and/or revenue for the museums. S/he oversees media relations, social media, print and electronic marketing, and works with other external-facing departments to ensure an effective museum website. S/he liaises with membership, marketing directors at the other Carnegie Museums, and corporate communications to improve communication and encourage efficiency. S/he manages communications crises as needed, providing leadership and advice to the museum director and corporate communications. S/he provides team-oriented, motivational leadership and is able to coach, manage, and collaborate with people from diverse backgrounds.

This is a Full-Time Position and offers eligibility to our comprehensive benefits package.

A Bachelor’s degree in marketing, communications, or related field and at least seven years of marketing experience is required with a record of successful career growth. Experience working in a museum or non-profit arts environment is preferred; experience marketing contemporary art exhibitions is a plus.

The candidate must have a nuanced understanding of the values of a mission-driven organization; preference is given to individuals who demonstrate a keen awareness of the marketing challenges facing art museums today. Strong analytical and data-driven decision-making skills are necessary as is experience in media relations, community outreach, public relations, and advertising. The ideal candidate should possess a proven ability to develop and successfully implement a strategic marketing plan across all channels relevant to museum work, along with excellent communication skills, both oral and written; strong interpersonal and supervisory skills; knowledge of marketing research; and budgeting and administrative skills. The position requires flexibility and the ability to juggle multiple competing priorities under pressure.

Work is primarily sedentary in nature; no special demands are required.

 – Develops strategic marketing plans and budgets for the museum (including measurable goals and evaluation procedures) to increase visitation and participation in museum exhibitions and programs, maintain a positive image, and raise awareness of the museum regionally, nationally, and internationally.
– Provides a marketing perspective to the museum’s directors and senior management in all aspects of planning and helps identify audience issues that impact exhibitions, public programming, and operational planning.
– Works to retain existing audiences and develop and engage new audiences through marketing and communication strategies that advance the museum’s goals.
– Collaborates with the Director of Publishing to manage the museum’s brand successfully in print and digital media.
– Works closely with the Director of Marketing for Carnegie Museum of Natural History so both museums’ public-facing interests are aligned effectively and for mutual benefit.
– Advocates for and participates in the development of business plans for the museum, such that marketing resources align with programming aspirations.
– Collaborates with education, publications, and curatorial staff members to promote public programs and outreach events, both ticketed and free.
– Oversees the CMOA communication manager, sets strategic goals for enhancing awareness of the museum through media relations, and collaborates with the manager to establish annual schedules for distribution of press releases.
– Oversees and monitors the museum’s advertising program with the support of advertising agencies or design firms (when necessary).
– Works with internal design staff to ensure that all advertising accurately reflects the programs and image of the museum.
– Oversees social media efforts on behalf of the museum, in collaboration with publications, Web Initiatives and/or curatorial departments when appropriate.
– Provides a marketing perspective for CMP’s museum service, volunteers, and frontline staff to ensure the highest standards of services for the museums’ visitors.
– Advocates for user-friendly ecommerce and program registration and ticketing systems that make it easier for customers to register for events.
– Collaborates with other non-profit and for-profit organizations throughout the region to develop and implement innovative promotional efforts.
– Participates in professional organizations, workshops, and networking opportunities to monitor developments/trends in marketing and museums regionally, nationally, and internationally.
– Develops market research strategies that include on-going collection and analysis of data to guide overall marketing efforts, including year-round demographic surveying of Oakland visitors, special targeted surveys, and focus groups as needed.
– Works closely with the Development and Corporate Sponsorship offices to prepare sponsorship proposals, fulfill corporate sponsorships related to exhibitions and programs, and report on results.
– Manages and cultivates a creative team whose members are motivated to perform and keep current on best practices in their respective areas.
– Encourages a culture of problem solving and innovation.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

Please apply through the Carnegie Museums of Pittsburgh’s employment page.
(Posted 9/3)

Vice President of Information Technology and Data Strategy, The Franklin Institute, Philadelphia

The Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.

At The Franklin Institute, we provide an environment that’s as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you’ll find the Institute offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.

Position Description:

The Vice President of Information Technology and Data Strategy leads the development and execution of TFI’s information technology strategy, addressing the critical areas of people, process, data, and technology.  The VP of IT and DS establishes the IT enterprise architecture, proactively ensures the reliable operation of the overall IT back-office and visitor-facing IT environment, and supports the portfolio of business applications.

The VP of IT and DS works closely with the Senior Leadership Team and supports the Institute’s cross-functional IT Governance model, engaging key stakeholders in processes for project intake, establishment of the project portfolio, project oversight, and risk management, including data privacy, integrity, and security.

This position plays a leadership role in guiding the Institute towards the realization of full adoption and value from IT investments and assets. The VP of IT and DS will be a change agent who is results oriented and can demonstrate exceptional leadership skills and business acumen.  The individual will have a strong track record in the development and execution of a forward-looking vision and approach to information technology that yields maximum value from IT investments.  This individual will lead TFI in the transformation and implementation of best practices for the management of IT and will deliver solutions to align TFI’s cross-functional business objectives and priorities to benefit the staff and constituents who visit, donate, participate in, and support the work of the Franklin Institute.

The VP of IT and DS will spend 70% on development of strategy, support of the IT Governance model, vendor management, and supervision of IT, and 30% hands-on technology management.  The VP of IT and DS will manage a small internal team and external agencies/vendor partners. The candidate must be results oriented, a strong collaborator and communicator, and developer of talent.

This position reports directly to the Senior Vice President and Chief Financial Officer

Position Requirements:

  • Bachelor’s degree; Master’s degree preferred; or equivalent field experience.
  • 15 years of experience in progressively responsible IT positions, with 5 years as a senior IT leader.  Preferably in non-profit environments.
  • Experience leading cross-functional enterprise-level application and data analytic initiatives including CRM and ERP.   Retail, sales, and/or fundraising experience a plus.
  • Must possess strong PMO skills with an extensive background in organizational change management.
  • Proficient in change management methodology such as ADKAR, Prosci or Kubler Ross
  • Ability to influence and positively motivate others; proven success and effective negotiation and relationship building skills.
  • Proven experience as a digital pathfinder and change agent.
  • Experience in IT financial management and budget forecasting, with a successful track record of direct responsibility in managing annual IT budgets of at least $4M.
  • Outstanding communication and interpersonal skills.
  • Demonstrated experience in successfully managing human capital: recruitment, motivation, coaching, development, and employee engagement.
  • Thorough knowledge of information technology including hybrid cloud environments, virtualized computing systems, network operation systems, Office 365, cyber security, PCI, and information privacy and security.

Mandatory Requirements:

The Franklin Institute is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

Benefits Information:

The Franklin Institute offers a comprehensive benefits package including health, dental, and vision, 401K, life insurance and disability coverage. We also offer generation Paid Time Off, paid holidays, and numerous wellness program benefits.

Please visit The Franklin Institute’s Careers page at or contact (please indicate the position for which you are applying in the subject line).
(Posted 9/3)

Communications and Programming Coordinator, The Demuth Foundation, Lancaster

The Demuth Foundation oversees the operations of both the Demuth Museum and the Lancaster
Museum of Art in downtown Lancaster, PA. Our mission is to promote the appreciation and awareness
of the visual arts in Lancaster. The Foundation works to preserve the legacy of Charles Demuth and his
groundbreaking art, support local and regional artists, and inspire a new generation of creatives. This is
accomplished through unique exhibitions and engaging educational programs to serve a diverse
community. Together, the Foundation sees over 10,000 guests annually from across the globe.
The Communications and Programming Coordinator manages the museums’ marketing and public
relations initiatives, developing content and designing materials for distribution. This position also
oversees the planning and execution of public programs and special events.

Responsibilities and Duties

● Write and disseminate press releases and media alerts.
● Create and send e-newsletters.
● Manage all social media accounts, developing new content and interacting with followers.
● Design and place ads for the museums as appropriate.
● Maintain museums’ websites, keeping all content relevant and current.
● Design and print postcards and invitations for exhibitions and special events.
● Solicit advertisements and receive all artwork and payment for museum event programs. Layout
program content and ads as needed.
● Design and print all promotional brochures, flyers, and other materials.
● Organize bulk mailings, including sending upcoming exhibition postcards to members.
● Distribute flyers, brochures, and posters as needed.
● Manage marketing partnerships and memberships to tourism coalitions.
● Maintain relationships with local media, print shops, and community partners.
● Respond to and process all rights and reproductions inquiries.
● Track attendance and visitor information, and analyze data.
● Develop and execute marketing plan with Executive Director and Board.
● Create and update indoor and outdoor museum signage as needed.
● Manage museums’ phone system, updating recorded greeting and regularly checking general
mailbox voicemail.
● Regularly sort and respond to emails in general information email inboxes.
● Plan, promote, and manage museum programming, including, but not limited to:
o Bus trips
o Exhibition opening receptions
o Art on the Portico
o Third Thursdays
o Special guided tours and activities
● Coordinate logistics for museum events and fundraisers.
● Serve as Museum Attendant greeting guests and providing guided tours, when needed.
● Other tasks as assigned.


Ideal education, training, and characteristics for the Communications and Programming Coordinator
position include:

● Interest in art and museums
● Bachelor’s degree, preferably in communications, marketing, or arts administration
● 1-3 years of nonprofit, museum, or marketing experience
● Event planning and management background a plus
● Graphic design skills
● Excellent verbal and written communication abilities
● Knowledge of digital marketing tools and website management
● Analytic skills
● Detail-oriented and organized
● Ability to work independently and supportive in a team environment
● Strong computer skills, working with Microsoft Office, G Suite, and Adobe Creative Suite

This is a full-time, salaried position with benefits. The Communications & Programming Coordinator reports to the Executive Director. Some evening and weekend hours are required. Interested applicants must submit a cover letter and resume to with “Communications and Programming Coordinator Position” in the subject line no later than Friday, September 13, 2019. Applications will only be accepted via email. Please, no calls, mail, or hand delivery.
(Posted 9/3)

Visitor Services Associate, Friends of the Pennsylvania Railroad Museum, Strasburg



The Railroad Museum of Pennsylvania is seeking to hire a courteous, visitor-focused team member for a world class, collections-rich museum to more fully utilize the institution’s objects to reveal fascinating stories from Pennsylvania’s vast railroad history. Candidates should have a background that includes historic interpretation.

Located in beautiful Lancaster County, Pennsylvania the facility hosts 115,000 guests annually. The museum is a family friendly attraction and an integral part of the region’s important cultural and heritage tourism. The museum is administered by the Pennsylvania Historical and Museum Commission aided by the Friends of the Railroad Museum.


Team members:

  1. Report to the Visitor Services department with emphasis on customer service
  2. Serve as frontline interpreter for museum’s collection displayed inside Rolling Stock Hall and outside in the Restoration Yard and will:
  • Communicate with visitors of all ages, including pre-school children
  • Lead (and eventually create) brief walking tours using collection specific objects
  • Deal directly with audiences of diverse backgrounds
  1. Operate a Point of Sale system, handle cash, check, credit card transactions, and end-of-day accounting
  2. Follow opening and closing procedures, and promote visitor and collections safety
  3. Work on team performing daily custodial duties, as well as seasonal collections care with:
  • An ability to lift moderate weights, and climb on and up into rail cars and engines
  • Concern and respect for historic artifacts
  1. Work alternate weekends, and voluntary, though compensated, occasional special evening events (


  1. Recent college graduate in American History, American Studies or related fields
  2. Experience in customer service, retail and cash handling
  3. Experience with youth or school groups (must pass Commonwealth’s background check)
  4. Demonstrated communication skills with ability to:
  • Listen and gauge audience interest levels
  • Listen to supervisor/trainers to understand assignments


Employment is with the Friends of the Railroad Museum for 37.5 hours/week at $14.59/hour; benefit package includes individual health insurance, vacation, sick time, 403B plan, etc.

If selected for an interview preparatory information regarding front-line interpretation skills will be sent.

Send cover letter and resume’ to:

Railroad Museum of Pennsylvania
ATTN: Craig at Search Committee
P.O. Box 15
Strasburg, PA 17579-0015
(Posted 9/3)

Seasonal Tour Guides, Eastern State Penitentiary, Philadelphia

Eastern State Penitentiary Historic Site (ESPHS) seeks outgoing, engaging and passionate people for the position of Seasonal Tour Guide. This position serves as the face of ESPHS. A detailed description for the position appears below; please follow specific instructions to apply.

Seasonal Tour Guides are responsible for sharing the history and relevance of the

penitentiary for a broad, general-interest audience. ESPHS’s guide-led programming includes brief hands-on and behind the scenes experiences such as unlocking a cell door or exploring the prison’s hospital, leading one-hour public and school tours of the site, and staffing locations around the penitentiary to ensure a safe and educational environment for visitors.

Other responsibilities include site maintenance, which entails cleaning exhibits and taking out the trash. Please note that Eastern State Penitentiary is a ruin and working conditions are not always ideal. Seasonal Tour Guides spend their workday in outdoor conditions.

You are a great fit for this job if you are:

  • A natural at leading conversations and making people feel comfortable.
  • A clear, confident, thoughtful, and open public speaker who can foster space for diverse opinions that may differ from your own.
  • Willing to learn and share knowledge with people from a wide range of ages, backgrounds, and interests. This includes politically and culturally sensitive subject matter such as crime, race and prison stereotypes.
  • Flexible and adapt quickly.
  • Exceptional in providing customer service.
  • Able to work well on your own, but also enjoy collaboration.
  • Willing to work outdoors in all types of weather.

We especially encourage you to apply if you:

  • Speak more than one language.
  • Have a basic knowledge of the criminal justice system and prisons. This includes personal and/or professional experience with the criminal justice system.
  • Have ever been told you are a natural teacher or that you ask thought-provoking questions.

To apply:

Click here to apply. All applicants will be contacted, even if not selected for an interview.

About Seasonal Employment at ESPHS:

This position is seasonal, beginning immediately and ending on November 30th. Applicants must be available for weekday and weekend shifts (approx. 9 am to 5:30 pm); occasional early mornings and evenings required.

Hourly rate begins at $12.20/hr. After the completion of a performance review pay raises to $13.00/hr. There is also a bonus for Seasonal Tour Guides who complete the entire season in good standing.

Equal Opportunity Employer Statement:

Eastern State Penitentiary Historic Site Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, gender identity, gender expression, arrest record or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

ESPHS strongly believes in second chances and, as such, is committed to providing appropriate employment opportunities to those who have been incarcerated.  As a condition of employment, all individuals who accept an employment offer must complete a criminal background check.  Eastern State will review any criminal record and make appropriate employment decisions in accordance with applicable law and its policies.
(Posted 9/3)

Assistant Registrar, Pennsylvania Academy of the Fine Arts, Philadelphia

For over 200 years, the Pennsylvania Academy of the Fine Arts (PAFA)-the oldest art museum and school in the nation-has supported a close-knit community of faculty, critics, scholars, curators, museum-professionals, and alumni and created a home for contemporary artists to reinvent tradition and make their own mark on the future. PAFA is a national leader in fine arts education that brings together artists and the public through exceptional teaching programs, a world-class collection of American art, major exhibitions, and widely accessible public programs.

This specialized and unique art school attracts some of the most committed and promising art students from across the country and around the globe to study painting, drawing, printmaking, illustration, and sculpture with a distinguished faculty of working artists. The school holds a position of national prestige, with cutting-edge studio and classroom facilities, private studios for students, a historic cast collection, and the opportunity for students to exhibit in a world-class museum.

PAFA’s museum is internationally known for its collections of American paintings, sculptures, and works on paper and for its exhibitions that are helping to broaden the story of American art to be more inclusive of women and artists of color. Its archives house important materials for the study of American art history, museums, and art training.

The Position:

The ideal candidate will be responsible for coordinating and processing new acquisitions into the permanent collection in accordance with the PAFA’s acquisition procedures. This position will handle all outgoing loans to other institutions and oversee all long term loans. This position will also handle rights and reproductions requests for exhibitions and scholarly needs. Additionally, the Assistant Registrar will provide support to the Senior Registrar and registration department as assigned. The candidate must have a good working knowledge of collections management software. Lastly, the candidate must be able to travel.

Position Relationships: Reports to the Senior Registrar and collaborates closely with the Curators, ConservatorS, Preparatory staff, and the Digital Assets Manager.

Duties & Responsibilities:

  • Organize all aspects of incoming acquisitions of works of art being considered for gift or purchase including packing and shipping arrangements, deeds of gift, invoices, photography, condition reporting, data entry and object files.
  • Generate and coordinate all related paperwork for outgoing loans including, loan forms, insurance, packing, condition reports and shipping arrangements.
  • Work with curators on acquisitions and outgoing loans for the collections committee meetings.
  • Work with the Conservation Department to formulate conservation plan and schedule for works acquired for the collection.
  • Manage the bi-annual renewal of all long-term loans in and out of the institution including insurance documentation, generating loan forms and off-site visitations of long term loans out as needed.
  • Process all external rights and reproduction requests and research copyright for objects.
  • Coordinate with the Digital Assets Manager for photography of the collection when needed.
  • Serve as courier for outgoing loans.
  • Other duties as assigned by the Senior Registrar, which could include handling internal and external requests for information about the collections, showing works of art to scholars or students, and assisting with exhibitions.


  • 3-5 years of related experience
  • Bachelor’s degree in Art History, Museum Studies or related field
  • Collections database experience required: Mimsy preferred
  • Knowledge of Crystal reports a bonus
  • Extremely detailed oriented, ability to work quickly and efficiently in a professional manner
  • Ability to work well as a team member
  • Must be able to handle multiple projects at the same time
  • Excellent communications skills
  • Excellent written and verbal skills required
  • Knowledge of best practices in fine arts collections management, inc. handling, care, preservation, installation and storage
  • Computer proficient: Word, Excel, Outlook, etc.
  • Able to stand for long periods and lift at least 25lbs
  • Must possess a current driver’s license and passport
Education Level:
Bachelor’s degree in Art History, Museum Studies or related field
(Posted 9/3)

Social Media and Digital Marketing Manager, The National Liberty Museum, Philadelphia

The National Liberty Museum is seeking a Social Media & Digital Marketing Manager to oversee social media and digital content.  Reporting directly to the Director of Marketing, this position will work in collaboration with all departments within the Museum to craft engaging stories that resonate with the Museum’s audiences.


  • Develop a social media and digital marketing strategy with clear metrics designed to increase NLM brand awareness and visitor engagement among a wide range of audiences
  • Manage social media channels for the Museum including Instagram, Facebook, Twitter LinkedIn, YouTube, etc.
  • Manage all steps of marketing email creation and dissemination process
  • Monitor social media platform comments and submissions
  • Help assess the suitability and relevancy of new social platforms
  • Assist in strategically planning the marketing calendar
  • Manage photography and video creation for social media
  • Oversee the planning and logistics for social media influencer events
  • Handle list management including data capture and segmentation
  • Assist with Google Adwords ad creation and keyword list building
  • Assist with processing invoices and tracking budgets as related to duties
  • Perform other duties as requested


  • 2+ Years of proven work experience in Social Media and/or Digital Marketing
  • Strong writing and communications skills with experience writing for a variety of platforms
  • Experience using social media scheduling, monitoring, and engagement tools, e.g., Hootsuite, Sprout Social, etc.
  • Proven abilities in project management and meeting deadlines
  • Ability to think strategically and creatively
  • Photography and video creation experience
  • Working knowledge of website analytics tools (e.g., Google Analytics)
  • Up-to-date with the latest trends and best practices in online marketing and measurement

Send cover letter, resume, salary requirements and writing samples to or fax same to 215-925-3800. No phone calls please.
(Posted 8/26)


Communications Director, Children’s Museum of Pittsburgh, Pittsburgh

The Children’s Museum of Pittsburgh is looking for a Communications Director to lead efforts around building awareness, membership, and visitation of the Children’s Museum and Museum Lab properties. The Communications Director manages the Public Relations, Marketing and Social Media aspects of the institution.  This role will partner closely with business development, fundraising and programming to tell a consistent story, monitor and optimize campaigns, and increase the reach of the museum. The ideal candidate has a creative mind rooted in strong data analytics skills and has experience leading a team of creative individuals. Click here to learn more about this position.  If you are ready to apply for this position click here.
(Posted 8.26)

Senior Development Director, Children’s Museum of Pittsburgh, Pittsburgh

The Senior Development Director is responsible for the overall coordination, development and operation of the Children’s Museum’s fundraising efforts to achieve the Museum’s mission.  Leading a high powered team, the Senior Director will play a critical role as the museum maps its future as a creative learning institution.  This position requires a demonstrated ability to lead people and get results through others. Click here to learn more about this position. If you are ready to apply for this position click here.
(Posted 8/26)

Collections Database Administrator, Penn Museum, Philadelphia

Reporting to the Manager of Digital Records, Archives, and Publications and working closely with the IT Department, the Digital Media Center, and the Museum’s Collections Staff, the Collections Database Administrator (DBA) is a key member of the team responsible for providing technical advice and maintaining, troubleshooting, and enhancing the Museum’s collections databases (including the primary EMu system as well as some other legacy platforms). Maintaining data standards and controlled vocabularies in EMu, the DBA ensures the quality of data which is integral to Museum business and feeds public-facing collection resources like the Museum website as well as internal reports. The DBA maintains, implements, and updates policies and procedures for ensuring the security and integrity of the EMu system. The DBA manages and undertakes the technical and procedural responsibilities that ensure the utilization of EMu’s functionality to advance collections information management, imaging, and collections-related tasks.


– Support and maintain the EMu collections database; determines and implements policies and procedures to maintain database standards, efficiency, reliability, and accuracy.

– Maintain and update in-house EMu standards documentation and user’s manual, train new users and provide database and procedural support, respond to user questions and solve problems related to the use of EMu.

– Support collection digitization projects; work closely with the Digital Media Center to support and maintain the Museum’s online collections database.

– Ensure integrity and accuracy of EMu as the primary collection information repository, identifying collections content resources and migrating legacy content into the EMu system.

– Maintain user accounts and system securities; work with museum IT to ensure collections database and multimedia servers are maintained.

– Chair the Museum’s EMu committee (a group of rotating members who are technical support staff and content stakeholders and/or database advocates), organizing agendas and taking and sharing notes.

– Modify existing reports and develop new reports as directed.

– Review and implement EMu new releases and upgrades and implement new EMu modules and applications to benefit Museum procedures.

– Serve as a liaison with Axiell staff and be active in the EMu user community.

– Learn new skills and keep up with emerging technology.

– Other activities as required.


– A Bachelor’s degree (Master’s degree preferred) in computer and information systems preferred, or in a related field in combination with 3-5 years of relevant experience.

– Experience working in a museum setting and knowledge of museum operations, policies, and standards. Experience with museum-oriented thesauri preferred.

– Collaborative team member with excellent communication skills, customer service experience, ability to work independently and with colleagues with different skill sets and from different disciplines.

– Self-motivated, open-minded, and a fast learner. Handle multiple tasks and work under stress while providing quality work and meeting deadlines.

– Experience working with EMu required. Experience working with reporting systems required; knowledge of Crystal Reports preferred.

– Working knowledge of data architectures, metadata standards, imaging, and digital asset management required. Programming experience with php and an understanding of APIs preferred. Experience with Linux/Unix and SQL preferred.

Open to all, the Museum is home to remarkable objects and powerful stories that emerge from its extraordinary expeditions across the world. Discover the cultures of Africa, Asia, the Americas, and the Mediterranean, from the very first cities of the Middle East to the kings of ancient Egypt; from prehistoric Mexico to the lives of Native American communities today. Experience the mystery of the ancient past, gain an understanding of our shared humanity, and find your own place in the arc of human history.

All applicants must apply via the Careers@Penn website:

No phone calls or emails.

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
(Posted 8/26)

Director of Marketing, The Museum of the American Revolution, Philadelphia

The Museum of the American Revolution opened to the public on April 19, 2017 and has quickly become one of the leading cultural destinations in Philadelphia. It continues to garner national attention for its inclusive, innovative and engaging approach to storytelling, (a recent example, CBS This Morning piece that ran in July). Having opened on time, under budget, with no debt and a generous endowment, the Museum is poised to play a leadership role in the upcoming 250th anniversary of the nation’s birth in 2026. The Museum is seeking a creative and accomplished Director of Marketing to continue to build the institution’s brand, expand its reach both onsite and online, and help us to achieve our mission: to uncover and share compelling stories about the diverse people and complex events that sparked America’s ongoing experiment in liberty, equality, and self-government.

The Director of Marketing will have the primary responsibility for achieving the requisite visibility and brand identity to achieve the Museum’s annual attendance goal of 300,000+ visitors. The Director will have responsibility for planning, developing and implementing marketing strategies, establishing and maintaining the Museum’s brand identity, in order to establish the Museum as a premier, nationally significant cultural institution and attract attendance to the Museum and its related programs. The Director must work effectively with senior executives, Board members, and staff at all levels. This position reports to the Chief Operating Officer.

The position oversees a staff of seven: The Travel Trade and Group Sales Manager, three group sales associates, a Marketing Manager, Graphic Designer and an Email Marketing Coordinator.

Primary Responsibilities:
• Create, implement and measure the success of a strategic marketing, program that will enhance the Museum’s image and position within the marketplace and achieve institutional objectives that include:
• targeted marketing communications and sales materials
• media and advertising programs and marketing partnerships
• website and other digital marketing efforts
• Oversee and align all Museum research efforts, including market and audience research
• Identify annual audience segmentation and visitation trends.
• Determine competitive pricing structures for future exhibitions and programs
• Build and maintain collaborative relationships with key contacts in print, radio, and television
• Oversee creative and media buying agencies to drive visitation and enhance awareness
• Work closely with the Director of Communications to ensure that communications and marketing efforts align.
• Cultivate and implement useful and effective marketing relationships between the Museum and the community to maximize marketing reach and increase awareness
• Oversee the group sales program to ensure revenue goals are met
• Work with senior staff and other staff to develop and maintain a strategic perspective—based on marketplace and constituent needs and satisfaction—in organizational direction, program services and decision-making
• Act as an internal consultant to bring attention and solutions to institutional priorities
• Recruit, train, appraise, supervise, support, develop, promote and guide qualified personnel both paid and volunteer
• Other duties as assigned.

• Minimum ten years of relevant experience
• Demonstrated skills, knowledge and experience in the design and execution of marketing, communications and public relations activities
• Experience overseeing design and production of print materials, publications
• Experience overseeing creative and media buying agencies
• Experience developing and managing budgets, and hiring, training, and supervising personnel
• Demonstrated initiative, creativity, flexibility, resourcefulness and calculated risk taking
• High energy, intelligent, direct, loyal, diplomatic, and results-oriented
• Exceptional interpersonal skills, achievement driven rather than ego driven
• High integrity
• Takes initiative and possesses anticipatory thinking
• Confidence inspiring attitude, interacts with tact, diplomacy and poise
• Professional and resourceful style; works independently and as a team player
• Flexible and adaptable style; a leader who can positively impact both strategic and tactical activities
• Thrives on a broad role, which includes comfort with ambiguity and providing structure when it does not exist
• Manage multiple tasks and projects at a time
• Excellent verbal and written communication skills
• Well organized and thorough with close attention to detail and follow-through
• Attracted to and committed to the mission of the Museum

• Bachelor’s degree required; advanced degree preferred.

The Museum of the American Revolution ( is an Equal Opportunity Employer. To apply, please send a cover letter including, resume and three professional references to
(Posted 8/26)

Historic Garden Interpreter, Pennsbury Manor, Morrisville

Historic Garden Interpreter The Pennsbury Society, 501 (C) (3), at Pennsbury Manor Historic site (Morrisville PA) seeks qualified applicants for our Historic Garden Interpreter position. Duties involve maintaining the historic gardens and grounds, developing and implementing interpretation and activities involving the gardens, conducting research, supervising garden volunteers, and serving as part of a team at this accredited museum. Applicants should have a degree in a related field or comparable experience.

General Duties

• daily maintenance of the historic garden areas (areas of historic interpretation, exterior grounds around historic buildings, kitchen garden, upper court garden, lower court garden, nature trail and orchard areas;
• interpretation of the historic garden areas and grounds to visitors;
• conduct research for interpretation and programs;
• create, plan, and implement horticulture programs on annual basis;
• work with educational staff and volunteers to research, implement, and lead educational programs for students of all grade levels;
• continue to develop and maintain on-site nature tail project and period orchard project; maintain current orchard stock.
• train and to manage garden volunteers, seasonal garden staff, and garden interns;
• work with staff for outdoor programs and site rental needs
• plan for Holly Nights decorations and present annual Wreath workshops;
• develop partnerships with regional horticultural organizations;
• answer horticulture inquiries from the public;
• represent Pennsbury Manor at varied offsite functions as assigned;
• work with scout groups for onsite community service and Eagle Scout projects;
• regular inventorying and supply ordering; annual plant/seed ordering
• grounds cleanup;
• tools, greenhouse and equipment care;
• varied other non-horticulture responsibilities as needed

Please send a resume, letter of interest and three references in one PDF file to Douglas Miller c/o with subject heading “Historic Garden Interpreter.” Application date closes on September 16, 2019. No phone calls, please.(Posted 8/22)


PT Education and Public Programs Manager, Chadds Ford Historical Society, Chadds Ford

We are currently seeking a part-time (32 hours/week) Education & Public Programs Manager. This position ensures that the Society meets and continually improves its public history education programs and tours while maintaining control of the education department’s operating budget.

Schedule:                    Tuesday – Saturday, 10:00 a.m. to 4:00 p.m. (some flexibility required) with occasional evenings & weekends for special events

Reports to:                  Executive Director

Compensation:   $15.00/hour


Public Education Programs

  • Leads the efforts to maintain, improve, and grow the educational programing for both adults and youth that is offered by the Society; current examples of public programs include the Society’s annual lecture series, summer history camps, Tavern Talks, and Escape Brandywine; Society programs emphasize the 18th century, especially the colonial and revolutionary periods
  • Liaises with schools and teachers to identify educational needs of students, develop new educational programs that meet mandated curriculum standards, promote the Society’s programs and activities and increase education program enrollment
  • Markets, coordinates and supervises group tours for adults, students and other youth groups
  • Works in partnership with other community organizations (non-profits, senior centers, scouts, etc.) to meet the needs of their audiences
  • Develops and delivers presentations, educational workshops and activities that engage the audience in partnership with 3rd party interpreters/demonstrators as appropriate
  • Conducts evaluations of public programs, analyzes results and implements changes needed to improve program and organizational effectiveness
  • Works with Executive Director to coordinate and promote the Society’s internship program; manages interns that are directly related to museum education and interpretation
  • Develops, coordinates and leads youth history camps including ensuring adequate assistance and training for staff and volunteers
  • Sets up and cleans up educational programs

Museum Interpretation & Education

  • Develops research-based, site-specific tours that are creative, engaging, dynamic and reflect best museum practices while honoring the tradition of living history activities of the Society
  • Develops appropriate furnishing plans for historic houses that support and enhance the current interpretation of the sites; works with the Executive Director to make recommendations for acquisitions to collections to improve interpretation
  • Supports interpretation of museums with primary or secondary documentation research
  • Provides public interpretation when Program Specialists or Guides are not available; this may include guided tours of historic houses, living history activities, and educational outreach; may require dressing in period clothing (provided)

Exhibition Development, Design & Installation

  • Researches topics related to the history, culture and people of Chadds Ford and the surrounding area and develops exhibition concepts for the Visitors Center and/or historic buildings
  • Curates and designs creative and engaging exhibitions using the Society’s collections as well as objects on loan to the Society to illustrate the exhibit concepts while ensuring the security and preservation of all artifacts; ensures text panels, object labels and other interpretive materials are easily understood and accessible to all audiences
  • Works with vendors to produce exhibit materials as needed to be sure exhibitions open as scheduled
  • Oversees the installation of exhibitions; coordinates and supervises staff and volunteers that are working on installation; ensures all artifacts are handled and treated using best museum practices
  • Plans exhibition openings, lectures, publications, store merchandise, etc. that are appropriate and relevant to the current exhibition

Visitor Services

  • Supervises the weekend staff at the Visitor Center, stepping in as needed to provide adequate coverage and security while maintaining service levels
  • Greets guests at the Visitors Center; assist with questions and recommendations related to the Chadds Ford area, its history, and tourism information
  • Responds to requests for historical or genealogical research as appropriate or when Executive Director is unavailable
  • Assists with museum store functions including operating the cash register as needed


  • Works with the Executive Director to develop and manage the Society’s education budget; ensures educational programs remain within program-specific budgets
  • Ensures that supplies for educational programs and activities are purchased and available when needed
  • Responds promptly to request for group tours and other specialized programs; accurately maintain tour calendar;
  • Maintains accurate admission records for museums, visitors center and special events
  • Researches funding opportunities for education and museum programs; works with the Executive Director and Grants Committee to apply for related grants and other funding opportunities
  • Participates in the recruitment or Program Specialists with the Executive Director
  • Conducts training of Program Specialists, Guides and other interpretive staff or volunteers; provides regular feedback to Program Specialists and Guides to ensure program quality and consistency
  • Schedules staff and volunteers to work in historic house museums; ensures that coverage is sufficient for scheduled

Special Events

  • Works with event committees to plan and implement youth activities as part of special public events when appropriate
  • Makes recommendations to event committee, event chair, or Executive Director for improvements to event or concerns with planned activities
  • Supplements the Executive Director and marketing volunteers with event marketing (social media, emails, online calendars, etc.)
  • Assists with additional event planning tasks as needed (vary from event to event)
  • Helps with set-up and clean-up or event, as needed
  • Assists with activities on the day(s) of the event which may include managing a particular functional area
  • Contributes to coordination of event volunteers including coverage of areas, and matching volunteers to tasks based on their experience and skill level
  • Participates in event-specific meetings as needed in conjunction with or in lieu of the Executive Director

Complete other duties as assigned


The successful candidate will have:

  • A bachelor’s degree in education, history, museum education, museum studies, or a related discipline; graduate degree preferred
  • 2-3 years of experience developing and presenting engaging history education programs to both children and adults, preferably in a museum or historic site setting
  • Experience with the interpretation of historic house museums
  • Ability to develop and manage departmental budgets
  • Excellent verbal and written communication skills
  • Excellent computer skills including Microsoft Office and social media
  • Ability to work in a small, dynamic team environment

To apply please submit your resume and cover letter to Jason Greenplate, Executive Director, at or Chadds Ford Historical Society, PO Box 27, Chadds Ford, PA 19317.

For more information about Chadds Ford Historical Society please visit our website,

The Chadds Ford Historical Society is an equal opportunity employer.
(Posted 8/19)

Vice President of Advancement, York County History Center, York

The York County History Center, a cultural non-profit located in downtown York, PA, seeks an energetic, community minded Vice President of Advancement to join a leadership team committed to creating an innovative and important historical resource for the region. This position will play a vital role in positioning the institution for future success and sustainability.

Recently, the York County History Center embarked upon an exciting, innovative and important project to establish a cultural destination in downtown York city that spurs economic development and connects historical assets throughout the county. To realize this ambitious goal, the History Center is assembling a dynamic team to assist in delivering high quality history programs and experiences to attract people throughout the region.

Building on its solid success, today the organization looks to further improve fundraising by expanding personnel and fundraising functions through a newly formed Advancement Division. The Vice President plays a pivotal role ensuring the York County History Center expands its operating capacity through attracting increased resources to support the mission and vision. This position works closely with the President/CEO, Advancement Committee and fundraising team to create annual goals and work plans to raise over $800,000 annually.  Successful candidates will carry the responsibility for cultivating and soliciting major gifts, planned giving and oversight of all Advancement functions including managing a portfolio of 100 – 150 prospects. The complete position description can be found at

The York County History Center is an Equal Opportunity Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, military veteran status, or any other characteristic protected by law. Please submit cover letter, resume, and two writing samples no later than September 13, 2019 to:  VP for Advancement Search, York County History Center, 250 E. Market St., York, PA 17403. Electronic submissions are welcome at Please, no phone calls please.
(Posted 8/16)

Museum Assistant, The Pennsbury Society, Pennsbury Manor, Morrisville

The Pennsbury Society (501 C 3) at Pennsbury Manor Historic site seeks qualified applicants for our Museum Assistant position.  Duties involve providing school and daily tours, front desk operations, light custodial and office work, and serving as part of a team at this accredited museum.  Applicants should have a degree in a related field (such as History or Education) or comparable experience.  Please send a resume, letter of interest  and three references in one PDF file to Douglas Miller c/o with subject heading “Museum Assistant.”
(Posted 8/15)

PT Museum Store Associate, American Helicopter Museum and Education Center, West Chester

Regular Schedule:

Wednesday-Saturday, 9:45am – 5:15pm, 30 hours a week

Additional Hours: Associate will also be asked to staff museum special events as needed. Associate may also be offered the opportunity to work additional hours if coverage is needed for a rental event.


  • Prepare the museum for visitors before open hours and close it after open hours (turn displays on and off, organize children’s play area, set alarm, etc.)
  • Operate the Museum Store, taking payments and issuing receipts for admissions, memberships, and merchandise purchases
  • Complete end-of-day transaction report and cash management procedures. Communicate any issues or needs for change, etc., to Bookkeeper
  • Arrange new inventory and alert Bookkeeper when stock is low
  • Assist with conducting inventory checks
  • Check in groups arriving for tours and birthday parties, ensuring that payment is received (if needed)
  • Answer the telephone and direct calls appropriately
  • Monitor visitor behavior and museum exhibits and report any issues to the Executive Director
  • Assist with museum events as needed


Past retail and/or customer service experience required. Ability to responsibly and accurately manage money. Willingness to be welcoming to visitors. Quick-thinking and good at solving problems with a smile. Ability to lift up to 50 pounds, move tables and chairs, and stand and sit for long periods of time.

Pay: $13 an hour    

To apply: Email resume to
(Posted 8/15)


Senior Program Manager, Carnegie Museum of Natural History, Pittsburgh

Carnegie Museums of Natural History, one of the four Carnegie Museums of Pittsburgh, is among the top natural history museums in the country. It maintains, preserves, and interprets an extraordinary collection of artifacts, objects, and scientific specimens used to broaden understanding of evolution, conservation, and biodiversity. Carnegie Museum of Natural History generates new scientific knowledge, advances science literacy, and inspires visitors of all ages to become passionate about science, nature, and world cultures.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

Carnegie Museum of Natural History (CMNH) seeks a SENIOR PROGRAM MANAGER to coordinate a new learning research program, the Climate and Rural Systems Partnership (CRSP).  This position will manage the development of Learning Resources for CRSP and other new CMNH Education initiatives.  Carnegie Museum of Natural History is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums.

This is a Full-Time Position made possible for a 36-month long period through a grant from the National Science Foundation.  The start date is tentatively set for September 3, 2019 (or sooner).

TO APPLY:  Please upload a PDF of your resume.  Application review will begin immediately.  If you wish to include a cover letter, the cover letter and resume must be saved as one file and uploaded accordingly.  Please apply through the Carnegie Museums of Pittsburgh’s employment portal.

Candidates must have an undergraduate degree, four (4) years professional experience (which can include graduate work/internships), and project management experience.

Successful candidates will have excellent communication skills.  This includes an ability to build rapport across teams through interpersonal interaction, as well as to  document project activities and creatively share them through a variety of communication platforms (i.e. project website, blog posts, email newsletters, reports to funders). The position will lead meetings and coordinate work and logistics between museum staff and collaborators from other institutions to meet goals, timelines and grant requirements.  We are looking for a candidate who has experience collaborating with community partners; has the ability to influence and resolve differences across organizational boundaries and diverse stakeholders; and understands what it takes to gain support and commitment from others without necessarily having formal authority over them.

The Senior Program Manager will also supervise internships for students and/or recent graduates who will contribute to the development of Learning Resources for CRSP and related CMNH Education initiatives.  Prior experience structuring internship programs in not required, but it is important for candidates to be excited about the potential of the museum to nurture career pathways for young people.

The Climate and Rural Systems Partnership (CRSP) is an NSF-AISL Innovations in Development project. CRSP will support the development of a learning network in Western Pennsylvania that connects educators, scientists, and community leaders with the goal of increasing regional capacity to use scientific information and community knowledge to inform transdisciplinary problem-solving on civic issues. This project builds on a networking model that was developed through a prior NSF award for the Climate & Urban Systems Partnership (CUSP).

CRSP Project Team:

The Senior Program Manager will be working with a team that includes museum ecologists, GIS specialists and educators; learning scientists from the University of Pittsburgh; and educators and community leaders from project sites at the Mercer County Conservation District and Powdermill Nature Reserve.  The position reports to the CMNH Director of Education/PI of the CRSP NSF award.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity
(Posted 8/13)

Registrar, Woodmere Art Museum, Philadelphia

Woodmere Art Museum seeks candidates for the position of Registrar, one of the key leadership positions on the curatorial team of the growing and increasingly dynamic museum. The Registrar is responsible for the day-in, day-out activities associated with the management and organization of the Museum’s 8,000-object collection and the associated database and object files.

The Registrar reports to the Deputy Director for Exhibitions and participates in the preparation of exhibitions and installations of the collection, prepares documentation and correspondences associated with gifts, deaccessions, and loans, prepares condition reports, coordinates photography and conservation projects, and manages the transportation of works of art. The Registrar organizes the meetings of Woodmere’s Collections Management Committee and works directly with artists, donors of art and collectors.

Education Level:
BA and related degree in museum studies and/or work experience in the registrar’s office of a museum
Send letter of interest and resume to:
Woodmere will consider applicants and commence interviews on a rolling basis until the position is filled.
(Posted 8/13)

Manager, School and Community Partnerships, Please Touch Museum, Philadelphia

How would you like to be part of a team of the most beloved children’s museum in Philadelphia? Now is your chance to represent a nonprofit organization that changes a child’s life as they discover the power of learning through play.  Please Touch Museum a non-profit organization seeks an experienced, Manager, School & Community Partnerships. Reporting to and working closely with the Senior Director, Museum Experience & Education, the Manager, School & Community Partnerships will plan, develop, and foster partnerships and collaborative opportunities with Philadelphia schools, teachers, administrators, libraries, and community organizations. They will work closely with the Manager, Education Programs in the development of facilitated school field trip programs and drive long-term development of school-museum partnerships and programs within the Museum and in Philadelphia schools. They will develop and support programs and resources for early childhood professionals and educators. They will also lead school open house cultivation events.

Other responsibilities include but limited to: Identify schools and early childhood education providers in Parkside & greater Philadelphia for partnership programs; conduct regular visits to Philadelphia & Suburban schools to heighten awareness of PTM educational offerings and foster relationships; with Education staff, develop school programs to align with strategic museum exhibits; with Senior Director, Museum Experience & Education, identify and convene programming advisory groups to consult and advise alongside development of new exhibits; working with Director, Research, lead timeline and implementation of school program evaluation, assessment and subsequent program refresh; actively works with Sales department to grow facilitated school group base and bookings; occasionally provide facilitated school tour coverage and instruction; with Education team, develop supplementary educational program materials; identify and implement teacher professional development opportunities; engagement with the Parkside Advisory Council; identify strategic partnership and engagement opportunities across other museums and Greater Philadelphia education landscape;  and represent the museum at conferences, education conventions and other networking opportunities.

Minimum Requirements:

B.A. or B.S. in Education, Museum Education, Museum Studies, Arts Administration, or related discipline; extensive knowledge of Philadelphia school district structure, Philadelphia school/learning landscape, national and local curriculum standards; strong understanding of informal learning; extensive knowledge of best practices in museum teaching and learning theory for young children is required; excellent written and verbal skills; experience writing curriculum; experience in informal learning settings and interfacing with teachers and school administrators; excellent organizational and project management skills and attention to detail require; experience developing and leading programs for children in a museum setting required; understanding of national and local curriculum and standards; excellent communication for program facilitation, internal and external meetings, public speaking, conference presentations, interviews; Bilingual skills a plus; excellent interpersonal skills required and demonstrated success in creating and implementing outreach initiatives.

To be honest; PTM is not for everyone. If you dislike a fun educational environment and a collaborative workforce, then PTM is probably not for you. If you do like an excellent time off package and competitive salary, please apply.  To apply for this opportunity, please email your cover letter, accomplishments and resume to: or mail to Human Resources, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131; fax to: (215)-581-3182; Email: Office phone:  215-581-3189  EOE
(Posted 8/13)


PT Museum Store and Box Office Associate, National Museum of American Jewish History, Philadelphia

The National Museum of American Jewish History (NMAJH) seeks warm and enthusiastic individuals for daily box office and museum store operations, for 16-20 hours per week. This position will necessitate being cross-trained to serve both functions and requires an outgoing and professional demeanor and strong interpersonal skills. Cash-handling, computerized POS, and prior customer service experience required. Knowledge of Galaxy or Counterpoint systems a plus. This is mainly a weekend position with occasional weekday hours. Applicant must be available to work weekends, occasional evenings, and some holidays. Proficiency in Microsoft Office preferred.

Candidates will be expected to welcome, educate and serve a diverse audience and to provide exceptional customer service, ensuring a positive experience for Museum visitors. This is achieved by being informed and constantly aware of admission policies, core and special exhibitions, programs, merchandise, membership opportunities, our NMAJH mission, and Philadelphia tourism.

Museum Store responsibilities include developing significant product knowledge, processing sales transactions, fielding questions and educating consumers, selling merchandise and memberships, shipping and receiving, maintaining store cleanliness, stocking inventory, and other duties as assigned.

Box Office responsibilities include greeting and directing visitors, answering incoming calls, admission and program ticket sales, membership sales, stocking and maintaining an orderly work station, daily startup of the Museum’s audio-visual system, serving as NMAJH/Old City, Philadelphia ambassador, and other duties as assigned.

Education Level:

High School Diploma

Eligible candidates should send cover letter and resume to Brady Daniller at

No phone calls, please.

NMAJH is an equal opportunity employer.
(Posted 8/13)


Director of Volunteer Engagement, Longwood Gardens, Kennett Square

Are you a strong leader that is passionate about volunteerism and the benefits it brings to organizations and individuals? Do you have the experience and drive to deepen engagement with volunteers during times of organizational change and growth? Longwood Gardens is seeking a leader whose professional career and life-long passion has been devoted to building and growing robust, innovative and inclusive volunteer programs. As Director of Volunteer Engagement, you will lead our vibrant and dynamic volunteer program, comprised of 800 volunteers across the organization contributing almost 80,000 hours of service annually in over 50 distinct volunteer roles. Longwood’s dedicated volunteers are an integral part of a friendly, supportive and guest-centric culture that cultivates creativity and excellence.

The Director of Volunteer Engagement must have a keen understanding of ways a large and established volunteer program can help advance an organization and have proven success in cultivating relationships with organizations and individuals to drive program engagement. This individual will be responsible for setting and maintaining the strategic direction of our volunteer program in alignment with the mission and vision of the organization. As the leader of the volunteer program this individual will collaborate with our staff to develop effective volunteer opportunities; oversee volunteer recruitment, placement and orientation; foster relationships between employees and volunteers; and serve as a consultant and advisor to supervisors and volunteers on all aspects of the volunteer program. This position is also responsible for developing volunteer recognition programs and events, maintaining volunteer communications, developing and maintain program and volunteer records, reports and statistics; administering the budget and supervising the Volunteer Engagement Associate.

The ideal candidate will have proven relationship-building skills, the ability to build and sustain a culture of high-performing teamwork, and demonstrated success working in a fast-paced, collaborative environment. We seek a person with excellent communication skills including writing, formal and informal presentations, and strong team mentoring and leadership.

Minimum requirements for this position include a bachelor’s degree in social sciences, communications or a related field, and ten or more years of experience leading or managing large volunteer programs. Certification in Volunteer Administration (CVA) preferred, general knowledge of horticulture a plus.

We offer a competitive starting salary and an outstanding benefits package. Please apply online at For full consideration, please include with your application a resume, cover letter addressing pertinent qualifications, and contact information for three professional references.
(Posted 8/13)

Posting a job opening with PA Museums

Hiring the best candidate increases your organization’s capacity, and PA Museums is here to help.  We post job openings as a service to our membership and potential membership.  We post positions available in the Commonwealth of Pennsylvania and sometimes those in neighboring states depending upon a number of variables.  To post a position opening with PA Museums, please feel free to send us your job description that includes any application deadlines, salary information, and how to apply.  We post openings for thirty days, but we are pleased to extend postings at your request. Please email us.