Job Openings

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Assistant Director, Corporate Advancement and Stewardship, Carnegie Museums of Pittsburgh, Pittsburgh

There’s no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We’re committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

Carnegie Museums of Pittsburgh seeks an ASSISTANT DIRECTOR, CORPORATE ADVANCEMENT AND STEWARDSHIP with responsibility for the accurate and efficient writing of contracts and recognition agreements and the timely and successful fulfilment of corporate sponsorship and membership deliverables, including stewardship activities and reporting.

This is a Full-Time Position.

EDUCATION AND EXPERIENCE:
– Bachelor’s degree or equivalent required;
– Three to five years of relevant fundraising, sales, communication or new business development experience required.

KNOWLEDGE, SKILLS and ABILITIES:
– Organizational and project management acumen needed to oversee 70-85 active sponsorships required;
– Highly motivated and driven to thrive in an entrepreneurial environment;
– Strong interpersonal and effective communication skills;
– Ability to deal with people of all levels of seniority and backgrounds, internally and externally;
– Strong attention to detail and a sense of urgency required;
– Familiarity with Raiser’s Edge and event planning a plus.
– Must be able to work weekends and evenings, as needed.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

Please visit the Carnegie Museums of Pittsburgh’s employment portal to apply.
(Posted 7/15)

 

Manger of Public Programs, The James A. Michener Art Museum, Doylestown

The James A. Michener Art Museum is seeking a full-time Manager of Public Programs to join the department of Education. These programs strive to educate and involve the community in the arts and encourage participation in and contributions to the Museum’s mission. This individual provides learning and engagement efforts that put the Museum on the map as a vibrant site of thought-provoking conversation and dialogue. These programs range in scale and include lectures, talks, gallery programs, symposia, artist studio tours, music performances and special events that connect visitors to the Museum’s collection and exhibition programs. This person will work closely with all departments in leading and shaping public programs to be relevant, responsive, and audience focused. This person will create innovative programming, forge partnerships, and grow programs for evolving audiences ranging from young adults to Michener Art Museum’s older adult audiences.

Specifically, you will:

  • Develop and implement programs, including artist talks, lectures, workshops, and a variety of gallery programs.
  • Think creatively to make interdisciplinary connections and weave contemporary viewpoints into programs that explore the Museum’s collection and exhibitions.
  • Collaborate with curatorial and education staff to help shape programmatic offerings around exhibitions, installations, and the permanent collection.
  • Works collaboratively with departments across the Museum to ensure an exemplary visitor program experience
  • Recruit and implement music performers to fulfill the Music at the Michener program

Responsibilities include:

  • Collaborate with the education department staff to plan, present and evaluate Museum programs for diverse audiences.
  • Develop, implement and evaluate public programming for visitors of diverse backgrounds to support the Museum’s mission and strategic planning by creating a wide range of dynamic learning activities that engage and enhance visitors’ understanding and appreciation of the Museum’s collections, exhibitions and art in general through gallery talks, lectures, seminars, panel discussions, museum trips and special events.
  • Work collaboratively with the Curatorial staff to design and implement programs organized in conjunction with changing and permanent exhibitions; identify and engage speakers, including Museum and guest curators, art historians, educators, and artists.
  • Recruit and present a diverse schedule of events under the Music at the Michener category for all ages. Engage and hire performers, identify and build budgets, work together with the Advancement department to secure sponsorships, collaborate with Marketing staff to research target music audiences and press contacts, work with Facilities staff to identify and manage appropriate equipment and event set up requirements.
  • Provide Marketing Department staff yearlong public programming activity at the Museum; prepare and disseminate copy and images through a range of promotional vehicles, including the Museum’s quarterly publication, Museum eblasts, exhibition announcement cards, the Museum website, postcards and flyers, and others as necessary to reach a broad audience base.
  • Represent Public Programs Department perspective on internal Museum staff
  • Manage public programs budgets to ensure proper budget preparation and control for annual and long term goals.
  • Create and nurture partnerships with external stakeholders to further the Museum’s mission and support educational goals and objectives.

Your diverse background includes:

  • Master’s Degree in a museum-related field (preferred), including art history, humanities, museum studies and museum education.
  • 3-5 years of experience in managing and presenting innovative and dynamic public programs in a museum or educational/cultural setting for diverse audiences.
  • Demonstrates strong personnel management, financial management, interpersonal, organizational, and communication skills;
  • A creative, big picture thinker
  • Open to multiple points of view and skilled at dialogue
  • Inspired to bring audiences into conversation with works of art
  • A strong communicator who has excellent verbal and writing skills
  • Energized by working collaboratively; flexible problem solver
  • Experience in directing large and small grant-funded projects and budgets.
  • Engaged in current cultural dialogue
  • Knowledge of current and best practices with Museum public programs and educational programming
  • Excellent project management skills and proficiency with Microsoft Office suite.

Physical requirements:

  • Periodically move throughout Museum facilities
  • Ability to ascend and descend stairs
  • Frequent use of multiple technical equipment and applications

Some evening and weekend hours are required.

This is a full-time position with benefits and a competitive non-profit salary. EOE.

To apply, please send cover letter, resume, and references, to Rebecca Rosen at info@michenerartmuseum.org or mail to James A. Michener Art Museum, Attn: Rebecca Rosen, 138 South Pine Street, Doylestown, PA 18901. No phone calls, please.
(Posted 7/15)

 

Multiple Openings, The Museum of the American Revolution, Philadelphia

The Museum of the American Revolution has openings for a Development Coordinator, an HR Coordinator, an Education Coordinator, and an Email Marketing Coordinator. Please visit the museums employment page to view job descriptions and see instructions for applicants.
(Posted 7/9)

 

Program and Rental Coordinator, Arch Street Meeting House Preservation Trust, Philadelphia

Arch Street Meeting House Preservation Trust (ASMHPT seeks a Program and Rental Coordinator to provide
organizational and administrative support to ASMHPT. We are looking for an energetic individual with
excellent customer service and problem-solving skills to join our team. This position is responsible for
administrative tasks related to the operation of AMSHPT, management of the rental and visitor programs and
promotion of ASMHPT to the public.

This is a full-time (35 hour per week, $18/hour), benefits eligible position that reports to the Executive Director of
ASMHPT

Responsibilities:
• Schedules, coordinates, and manages building use and events. Acts as main liaison to facility renters
and communicates event set-up needs to staff. Draws up contracts and tracks payment;
• Promotes the ASMH to the public and relevant organizations;
• Administers communication-based activities such as updating website calendar, posting to social media
platforms, and writing a monthly e-mail blast newsletter;
• Assists in organizing events on behalf of the ASMH and ASMH Preservation Trust
• Maintains the database of contact information for supporters of Arch Street Meeting House;
• Coordinates scheduling for the volunteer program;
• Other duties as assigned;

Qualifications:
• Bachelor’s Degree and demonstrated professional experience;
• Organization, time management, problem solving, and decision-making skills
• Front-line customer service training;
• Experience promoting events or venues required; marketing experience a bonus
• Ability to maintain a flexible schedule to supervise the logistics of programs and events as needed;
• Must have excellent written, verbal, and interpersonal communications skills including experience
working with individuals from diverse cultural and economic backgrounds;
• Proficient with Microsoft Office and Google products. Familiarity with updating websites and social
media platforms required. Graphic design experience desired;

All staff members work in a collaborative manner. In that context, all are expected to be flexible, collegial, and
willing to accept a variety of assignments. ASMHT is an EOE; diverse candidates are encouraged to apply.

Please click here to apply.
(Posted 7/5)

PT Director of Development, Arch Street Meeting House Preservation Trust, Philadelphia

Arch Street Meeting House Preservation Trust (ASMHPT) seeks a Director of Development to oversee all
fundraising functions for ASMHPT. We are looking for an ambitious and engaging individual that values
diversity to contribute to the success of ASMHPT. This position has overall responsibility for planning and
implementation of a comprehensive development program for ASMHPT, including ongoing management of
development activities necessary to maintain a sustainable fundraising program.

The Director of Development reports to the Executive Director and works closely with the Resource
Development Committee to design effective outreach to current and prospective donors and foundations.

Responsibilities:
• Overall administration of fundraising activities; annual fundraising goal is 125-200K;
• Guided by a Resource Development Plan, formulate fundraising strategies, including efforts to build a
nascent fundraising program, increase funding from current donors and expand fundraising efforts
directed at new constituencies;
• Prepare grant proposals, appeal letters/emails, social media content, and other fundraising collateral;
• Support and coordinate the fundraising efforts of the Executive Director and the Board;
• Research, develop, and maintain a major prospect pool of individuals and foundations to ensure
continued engagement;
• Manage the donor database, gift entry, acknowledgement;
• Attend Resource Development Committee meetings and report regularly on status of development
goals/strategies;
• Plan and implement cultivation events for prospect and organize donor recognition events;
• Other duties as assigned.

Qualifications:
• Demonstrated leadership and a collaborative, engaging communication style;
• Proven track record of fundraising success with an emphasis on growth and expansion;
• Bachelor’s degree and minimum of 5 years of increasing responsibility in non-profit fundraising;
• Ability to work independently and balance multiple priorities in a complex environment
• Working knowledge of development best practices and familiarity with fundraising tools and
technology, including Salesforce, e-mail and online campaign platforms, and donor research.

18 hours/week, $28-$30/hour.

All staff members work in a collaborative manner. In that context, all are expected to be flexible, collegial, and
willing to accept a variety of assignments. ASMHPT is an EOE; diverse candidates are encouraged to apply.

Please click here to apply.
(Posted 7/5)

Museum Registrar, Allentown Art Museum, Allentown

Reports To: Vice President of Curatorial Affairs

Department: Curatorial Department

Revision Date: June 2019

The Museum Registrar is responsible for all activities related to the care, custody, security, storage, transport, and maintenance of the Museum’s collections, including ensuring compliance with Museum policies and American Alliance of Museums’ best practices of stewardship, conservation, access, and public display.

The Museum Registrar is responsible for managing the MIMSY collections database, for all aspects of museum’s fine arts insurance, for the coordination of installations, and the management of all loans. S/he will oversee and assist with all aspects of art handling, installations, and de-installations as needed and is responsible for all condition reports.

Museum Registrar responsibilities include but may not be limited to:

  1. Maintaining collection storage so that all collections are accessible and stored professionally. Systemizes storage with an eye towards conservation, accessibility, and efficiency.
  2. Updating and implementation of the Museum’s Collections Management Policy. Advises on current accepted professional policies and practices regarding collection management, fine art insurance, legal issues, and other matters affecting AAM collection and loan decisions.
  3. Leading the Disaster Management Team, updating all related policies and procedures as needed, keeping the Museum leadership informed of all needs and issues that have arisen, and pro-actively advocating for their resolution.
  4. Proper handling, care, security, and maintenance of collections including:
    • Maintaining procedures for new acquisitions and deaccessioned objects, including assigning numbers, creating and updating object records in the database, and cataloguing of works. Prepares and processes gift receipts. Prepares loan agreements for exhibitions and annual extended loan renewals. Keeps checklists and coordinates photography for all new acquisitions, loans, and deaccessioned objects. Updates digital and paper files, including the collections database;
    • In conjunction with the Operations Manager, overseeing all HVAC requirements and ensures that all systems are functioning well and environmental standards are met in all areas where art is stored and displayed.
    • Preparing and updating a gallery checklist for security. Oversees all daily checks of the collection by security and other staff. Ensures that monitoring of exhibition areas by security is consistent and ongoing and that an audit trail is possible.
    • Overseeing appropriate museum fine arts insurance coverage. Reviews coverage every three years and competitively bids the contract;
    • Managing program for museum inventories as per collection management plan;
    • Executing and keeping thorough condition reports on permanent collection, loaned objects, and temporary exhibitions;
    • Performing routine monitoring of pest management control and environment in all collection storage areas; and,
    • Coordinating and assisting as needed in crating and packing works of art for travel and in-house movement.
  5. Overseeing and updating the collections management database, MIMSY, and the online collections database, MOBIUS, and ensuring that staff are trained in the implementation and standards of that system as needed.
  6. Tracking locations of all art in the collection and both incoming and outgoing loans. Prepares receipts for all incoming and outgoing works of art. Creates and maintains manual and automated files and inventories for loans and collection objects. Generates reports as required.
  7. Overseeing all incoming temporary loan exhibitions and reviewing all outgoing loans requests from AAM collections, in conjunction with curatorial staff and the Pres./CEO. Has primary responsibility for couriering loans from the collections. Is responsible for all shipping, insurance, and security arrangements for exhibitions and other loans.
  8. In consultation with curatorial staff, developing a conservation plan for the collection;
  9. Overseeing the creation and implementation of a timeline for the installation of all exhibitions and changes to the permanent collection.
  10. Preparing for and participating in Collections Committee Meetings.
  11. Responding to emergencies affecting the collections and/or loans.
    • Thoroughly familiar with security systems, policies, procedures, and actions related to security alarm activation and AAM Security Manual. Updates all parts of the Museum’s Security Manual relating to collection and exhibition security and safety. Becomes familiar with emergency procedures and assists Security and Operations in emergencies as necessary. Keeps staff informed on collection and exhibition related security issues.
    • Thoroughly familiar with fire systems, fire extinguisher location and use, fire evacuation policies and procedures in event of alarm activation.
    • Thoroughly familiar with required responsibilities and actions under AAM Disaster Plan.
  12. Training and supervising interns and volunteers in collections management and care;
  13. Other responsibilities as required.

Requirements

Master’s degree in Art History or Museum Studies (or proven parallel professional experience). At least three to five years of collection management experience in an art museum. Experience working with MIMSY collections database, with the ability to work with Crystal Reports preferred. Knowledge of materials and techniques, American and European art. Knowledge of conservation practices and art preparation, art handling, condition reporting, and fine art management experience. Ability to work on multiple projects in a deadline driven environment. Excellent interpersonal, planning, and organizational skills and attention to detail. Computer skills are to include Word and Excel. Ability to lift 30 pounds and drive a van. Available to work extra hours, when needed, for installations, courier trips, and other projects. Some travel required for couriering loans.

Please click here to apply.
(Posted 7/1)

 

Manager, Museum Advancement, Carnegie Museums of Pittsburgh, Pittsburgh

Responsible for effectively managing operations of assigned area in collaboration with other components of the institution, designing systems for efficient work that conform with both best practices in the field and department policies. Manages budgets and/or has responsibility for achieving revenue targets. Supervises employees as required. Supports overall department goals of being donor-centered, cooperative and transparent.

This is a Full-Time Position.

To Apply: Go to www.carnegiemuseums.org/opportunities, click on Search Jobs, and locate Requisition #264 – Manager, Museum Advancement. Please include a cover letter highlighting your qualifications and experience. The cover letter and resume should be saved as one file and uploaded with your application.

PRINCIPAL ACCOUNTABILITIES

• Manages and ensures compliance with solicitation, acknowledgement & reporting schedules. This may include coordinating activity with a mail house, preparing and sending mail, ensuring leads are given to telemarketing vendor, preparing & sending email solicitation or other time based production activity. Responsible for alerting management to any issues that prevent adherence from expected schedules and for routine reporting tasks to measure performance.

• Manages budgets; ensuring responsible use of institution’s resources. Negotiates contracts and is responsible for ensuring that CMP policies for dealing with vendors and other contractors are observed. Represents CMP in a professional manner at all times.

• Manages portfolio of donors and may work with high level volunteers. Assigned area may require expertise in sales or fundraising to ensure achievement of revenue goals.

• Writes, proofreads and prepares written material and correspondence of all types; as determined by assigned area but may include acknowledgement letters, grant proposals, grant reports, email, social media posts, donor recognition lists, online gift forms, marketing material, financial reports and contracts. Must follow assigned protocols for collecting and verifying information used in correspondence.

• Coordinates and manages work of assigned area; working with other components of CMP collaboratively. Work could include events and may require working at events as requested to provide stewardship and cultivation activities

• Develop internal research and analysis processes, creating and maintaining appropriate quantitative reports and analyses to consistently track, measure and report the effectiveness of fundraising efforts and initiatives.

• Provides prompt and courteous customer service at all times. Understands and can explain and apply rules, regulations, policies, and procedures associated. Analyzes situations accurately and adopts appropriate course of action.

• Responsible for ensuring accurate record keeping in Raiser’s Edge Database and other CRM databases, filing systems and other areas of documentation in capacity as assigned. Must respect confidentiality of data and ensure ethical standards of the field are followed. Keeps information about processes and procedures current and stored in the appropriate location.

• Performs special projects and support as needed to meet the goals of the department.

• Accomplishes responsibilities in a timely fashion with a minimum of supervision, and meets established deadlines.

EDUCATION AND EXPERIENCE:

Bachelor’s Degree or equivalent combination of education and experience required. Three years of office administrative or development experience preferred. Supervisory experience required. Experience working in non-profit educational or cultural organizations desirable. Experience working with volunteers preferred.

KNOWLEDGE, SKILLS, ABILITIES: Strong interpersonal and coaching skills required. Must have excellent communication, customer service, and organizational skills. Patience, teamwork orientation, and a sense of humor highly desirable. Also requires the ability to prioritize work flow and meet deadlines. Must be technologically proficient with Microsoft Office products, including Word, Outlook, Access, Excel, Project, and Power Point and comfortable with exploring and learning new technologies; demonstrated ability to maintain confidentiality, discretion and to interact well with all levels of staff, community leaders and general public. Raiser’s Edge fundraising software knowledge a plus. Occasional evening and weekend work required.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature; no special demands are required.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity
(Posted 7/1)

 

PT SNAP Educator, Wagner Free Institute of Science, Philadelphia

The Wagner Free Institute of Science (WFIS) seeks a local artist-scientist to work with middle school students during the 2019-20 school year.  SNAP: Science, Nature and Art in Philadelphia is a school day outreach program for students located in the Institute’s North Philadelphia community.  The program is based in the natural sciences and infused with arts education.

During the upcoming academic year, WFIS will work with six schools to implement SNAP programming from September through May.  Schools will have eight-week SNAP sessions in the middle grades 6th-8th.  Each session will complete an art project inspired by the science topic the students will be studying.  Participating classes will receive six hours of in class instruction to complete a science inspired art project, a field trip to WFIS and a field trip to LaSalle University Art Museum. The applicant will be the second artist-scientist for the program, working with Institute educators and current artist-scientist to write and plan curriculum, deliver arts-based lessons, and guide the students in creating a culminating project.

WFIS is looking for an artist-scientist whose work is influenced by the natural sciences and can teach about the connections between art and science. Applicant should have two years’ experience working with adolescents in a teaching role. Successful artist-scientists demonstrate exceptional flexibility and organizational skills to work cooperatively and operate independently to communicate with many partners.

The selected artist will receive a stipend.

To apply:

Submit resume and cover letter to:

Holly Clark, Director of Children’s Education
Wagner Free Institute of Science
1700 West Montgomery Ave.
Philadelphia, PA 19121

To email, please save cover letter and resume as one PDF document and send to:  clark@wagnerfreeinstitute.org

No telephone calls, please.

The Wagner Free Institute of Science is an Equal Opportunity Employer.
(Posted 6/27)

Executive Director, The Frick Pittsburgh, Pittsburgh

The Frick Pittsburgh is seeking an Executive Director to provide the strategic leadership, creativity, management, and direction necessary to advance the mission of The Frick Pittsburgh, and pursue a clear and impactful vision for the organization going forward. Please click here for a full job description and application instructions.
(Posted 6/26)

Senior Facilities Technician, Children’s Museum of Pittsburgh, Pittsburgh

The Senior Facilities Technician assists the Facilities Manager with the overall structural maintenance, cleanliness and operational efficiency of the museum campus.  In the absence of the Facilities Manager, the Senior Facilities Technician will direct and oversee facilities staff. Please click here to view the complete job description and apply through the museum’s employment portal.
(Posted 6/26)

Manager, Museum Experience, Please Touch Museum, Philadelphia

Please Touch Museum seeks a Manager, Museum Experience (ME) will lead the department to develop and implement the strategies, programs and training to achieve a five-star guest experience for all guests to the Museum. The Manager ensures that ME departmental operations are efficient and cost-effective, and that the department operates in a way that enables employees to focus on providing guests with a five-star guest experience. Works with the other departmental mangers on strategic initiatives.

Other responsibilities include but not limited to: build, manage and maintain an effective team; hire qualified employees; ensure effective training for employees; create and implement on-going guest service training modules; foster accountability and teamwork; ensure staff’s knowledge of permanent and temporary exhibits, upcoming programs and events; oversee the quality of implementation of Birthday Party and School Group; create policies, procedures, standards and systems; manage guest incidents and concerns; work closely with Marketing & Communications and Development departments to  around promotions, membership offers; work closely with the other departmental Managers related to programming needs and scheduling; ensure the proper staffing of Museum; manage and ensure financial sustainability related to the budgets.

Minimum Qualifications: Bachelor’s degree required. Significant professional experience in sales and/or retail may be substituted if employee lacks completing a bachelor’s degree; minimum 3 or more years in a supervisory position overseeing a professional staff who deliver proven excellent guest service; an outstanding of guest services and exceptional hospitality is required;  bilingual skills a plus; inspiring leadership and presentation style required; experience in developing and implementing training modules related to customer services required; expert knowledge of best practices in customer service required; experience working with young children in a cultural institution setting preferred; experience in excellence guest relations required;  knowledge of local cultural and museum attractions preferred; high level of ability with Microsoft programs and Internet research needed; excellent writing  and communication skills; able to respond to guest complaints in a professional manner; and excellent interpersonal communication skills required.

Please Touch Museum offers an excellent work environment with emphasis on five-star quest experience, a comprehensive benefit package, and competitive salary.  To apply for this opportunity, please mail your cover letter including your accomplishments and resume to: CHRO, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131; fax to: (215)-581-3182; Email: employment@pleasetouchmuseum.org. Office phone:  215-581-3189  EOE
(Posted 6/26)

 

Senior IT Business Analyst, The Franklin Institute, Philadelphia

The Senior IT Business Analyst will be responsible for:

  • Identifying and translating business functional and non-functional objects into formal business requirement documents.  Recognize and capitalize on improvement opportunities for cost-effective alignment, organizational operational effectiveness, mission fulfillment and visitor experience enhancements.
  • Produce required project analysis documentation, and will be responsible for developing, interpreting, reviewing, validating, documenting, and maintaining business and functional requirements.
  • Evaluate business requests to assess suitability and feasibility.
  • Manage multiple projects, following appropriate project management practices.
  • Develop testing plans and guidance for user acceptance testing.
  • Other projects as assigned.

Minimum Qualifications:

Bachelor’s degree in an IT related field or equivalent industry experience.  7+ years’ experience with business analyst for full lifecycle of services.  Highly self-motivated and directed with an eagerness to learn new skill sets and apply them towards project and team success.  Exceptional written and oral communication, interviewing and facilitation, listening, and interpersonal skills.  Excellent analytical and creative problem-solving skills.  Understanding of Point of Sale and transactional systems.  Ability to work independently or in a team environment and meet project deliverables and deadlines.  Advanced skills in Microsoft MS Office Suite required, and knowledge of Office 365 applications like OneDrive for Business, SharePoint, Groups and Planner.

Full-time, Monday-Friday, 37.5 hours per week

We offer competitive salary and benefits. Send cover letter and resume with salary requirements to: THE FRANKLIN INSTITUTE, Human Resources Department, 222 N. 20th St., Phila, PA  19103, email: employment@fi.edu or fax 215-448-1121.  EOE.
(Posted 6/26)

 

Chief Financial Officer, The National Liberty Museum, Philadelphia

The National Liberty Museum in historic Philadelphia seeks an experienced Chief Financial Officer. The CFO is an important member of the Museum’s leadership team who reports to the CEO and works closely with the Financial and Investment Committees of the Board. The CFO provides leadership for planning, directing, coordinating, and supervising all financial activities of the Museum. This individual will serve every department within the Museum to ensure quality financial oversight of the organization.

The National Liberty Museum opened in January, 2000 and is a concept Museum where participants engage in the meaning of liberty through interactive exhibits, community-based programs, provocative speakers and discussions, workshops, as well as innovative collaborations and partnerships. The discussion and debate about liberty is alive and well at NLM; rather than simply tell the story of the 18th century founding fathers, we challenge participants to consider America’s founding ideals through historic struggles, modern stories, and their own lived experiences. We want museum visitors gain a richer appreciation that liberty is an essential, but messy ideal that needs to be kept alive by everyone one of us. We want every visitor to leave the museum motivated to ask “What am I doing about it?”

The Museum is now poised for growth as it begins a $10 million campaign for a large-scale redesign of exhibits and substantially grow a signature outreach education program providing civics, character and leadership development in under-resourced schools. This innovative, year-long program is the only one of its kind with a proprietary curriculum developed by Museum educators.

The ideal candidate is a strong strategic thinker who can assist the CEO and leadership team with financial leadership as we initiate our short and long term-goals. The ability to assess and activate the long-term goals as well as having the ability and experience of managing the everyday tactical details is crucial.

Financial Management:

  • Uphold budgeting process that incorporates revenue and expense modeling and includes capital requirements.The expense budget should be responsive to organizational needs, human resource requirements, and the overall revenue streams.
  • Perform periodic re-forecasts; collect, analyze, and consolidate financial data; and recommend plans
  • Monitor staff with responsibility for driving earned revenue streams such as facility rentals, store, admissions and memberships.
  • Maintain policies and procedures and systems for all accounting functions, billing, accounts receivable, payroll, accounts payable that are based upon generally acceptable accounting principles.
  • Prepare timely and accurate financial statements and accompanying reports monthly.
  • Prepare easy to understand presentations for the Finance Committee and the Board that accurately represent the true financial performance, statistics and benchmarks.
  • Provide leadership and oversight to the management information system; facilities; HR
  • Monitor and manage accounts payable, accounts receivable and payroll functions.
  • Guide financial decisions by establishing, monitoring, and enforcing policies and procedures and internal controls.
  • Oversee cash flow planning and ensuring availability of funds, as needed.
  • Work with Investment Committee to oversee endowment accounts.
  • Maximize return and limit risk by managing bank balances and overseeing investments managed by external investment manager, in conjunction with Investment Committee.
  • Monitor and confirm financial condition by conducting internal audits.
  • Lead communication with external auditors to prepare annual audited financial statements, federal 990, and state information returns.

Minimum Skills and Experience:

  • Non-profit experience is required.
  • Knowledge of ALTRU POS system or other non-profit software is preferred.
  • Excellent communication skills/experience with high net worth individuals.
  • The ideal candidate will have skill in managing processes and analyzing information, developing standards and policies, non-profit accounting, and auditing experience. Ideal candidates will also have skill and experience in developing and tracking budgets.
  • Candidates should hold a Bachelor’s degree, or above, in accounting and/or business administration, or possess equivalent business experience.
  • Candidates will have at least 5-7 years of experience; plus show progressive responsibility and managerial/supervisory experience with a non-profit.
  • Ability to manage people, processes, in an expert manner.
  • Deep knowledge of Excel.
  • Strong analytical, verbal/written communication skills
  • Ability to solve practical problems and deal with a variety of concrete variables.
  • Ability to appropriately handle confidential information.
  • Ability to present information effectively and to respond to questions from Board Committees.
  • Must be a self-starter and demonstrate natural curiosity to identify issues before they become a problem.

Send cover letter, resume and salary requirements to jobs@libertymuseum.org
(Posted 6/26)

Web Developer, Carnegie Museum of Art, Pittsburgh

Carnegie Museum of Art creates experiences that connect people to art, ideas, and one another. We believe creativity is a defining human characteristic to which everyone should have access. CMOA collects, preserves, and presents artworks from around the world to inspire, sustain, and provoke discussion, and to engage and reflect multiple audiences.

Carnegie Museum of Art is arguably the first museum of contemporary art in the United States, collecting the “Old Masters of tomorrow” since the inception of the Carnegie International in 1896. Today, the museum is one of the most dynamic major art institutions in America. Our collection of more than 30,000 objects features a broad spectrum of visual arts, including painting and sculpture; prints and drawings; photographs; architectural casts, renderings, and models; decorative arts and design; and film, video, and digital imagery. Through our programming, exhibitions, and publications, we frequently explore the role of art and artists in confronting key social issues of our time, combining and juxtaposing local and global perspectives.  With our unique history and resources, we strive to become a leader in defining the role of art museums for the 21st century.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The Carnegie Museum of Art is looking for a WEB DEVELOPER. As a member of the Web and Digital Media team, you will collaborate on the design and development of web applications, digital infrastructure, and visitor-facing digital projects.

This is a Full-Time position.

KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough understanding of digital interactive project development. Familiarity with standard concepts of accessibility and design, with a strong user-centered design orientation.

– Proficient with HTML5/CSS/Javascript/JQuery and other standard web languages as foundations for interactivity;
– Experience with at least one dynamic programming language (Ruby, Python, PHP, etc);

– Knowledge of web development tools (e.g. Node, Gulp, Homebrew ), browser debugging, templating, and preprocessors (e.g. Sass);
– Working knowledge of version control, preferably Git and GitHub;
– Familiarity with WordPress;
– Familiarity with Web Content Accessibility Guidelines (WCAG 2.1)

EDUCATION AND EXPERIENCE:
Bachelor’s degree and at least one-year experience in interaction design, web design, or visual communication. Ability to work on multiple projects simultaneously in order to meet deadlines and user demands; ability to work cooperatively in a team environment with a wide variety of people. Two years professional experience developing websites and other interaction-based multimedia in a team environment, in particular collaborating with content experts, editors, and developers, preferably in a museum, research, or educational setting. Strong expertise skills in web development; experience with web backend and frontend development and familiarity with responsive web design, web standards, and best practices for web development.

PHYSICAL REQUIREMENTS:
Usual office setting; extended time sitting at/working on a computer; ability to work under pressure and pay attention to detail. In order to meet deadlines, evening and weekend hours may be required.

ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES:

– Assist in the development, enhancement, and maintenance of CMOA websites, web applications, digital infrastructure, and visitor-facing digital projects;

– Assist in bug tracking and managing backlog of internal requests;

– Assist in project planning and development of product roadmaps;

– Active participation is accessibility research and inclusive design solutions;

– Collaborate on guidelines, tools, demonstrations, and other documentation to be shared internally and with the public;

– Maintain project management workflows and communicate regularly with project stakeholders;

– Act as backup support to the Manager of Web and Digital Media;

– Other duties as assigned.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

Please visit the Carnegie Museums of Pittsburgh’s employment portal to apply.
(Posted 6/19)

PT Bookkeeper, Woodmere Art Museum, Philadelphia

The Bookkeeper is responsible for the daily activities relating to transaction recording of the Museum’s cash receipts and accounts payable; preparing and recording bank deposits; researching and resolving payment issues; ensuring timely and accurate reporting for month end close; assisting with routine and ad-hoc accounting activities for the finance department.

Essential Duties and Responsibilities:

  • Prepare and record all bank deposits
  • Record all electronic receipts
  • Review invoices and supporting documentation for check requests and prepare for approval
  • Code invoices and expense reports accurately and efficiently
  • Prepare endowment transfers
  • Monitor cash needs
  • Process and record payroll
  • Copy and file all documents as required
  • Prepare all monthly bank reconciliations
  • Prepare and remit sales tax returns
  • Order office supplies
  • Perform other related duties and projects as assigned by Chief Financial Officer

Education, Experience and Skills:

  • Bachelor’s degree in accounting or business preferred
  • Minimum of 2-4 years accounting experience in a non-profit preferred
  • Experience with Sage financial systems preferred
  • Ability to communicate effectively both verbally and in writing
  • Strong mathematical and analytical skills
  • Intermediate knowledge of Excel
  • Flexible, organized, proactive, detail oriented, discreet
  • Ability to work cooperatively and collaboratively with all levels of employees and management in a team oriented environment

To apply, send an email with cover letter and resume to careers@woodmereartmuseum.org. Please indicate the position in subject line.
(Posted 6/18)

Museum Director, National Watch and Clock Museum, Columbia

The NAWCC Museum Director is responsible for the day-to-day operation of the museum, including:

  • oversee exhibits, displays, and museum facility,
  • uphold the international reputation of the NAWCC institution
  • fiscal management,
  • resource development, fund raising, marketing,
  • community outreach,
  • conservation on watches and clocks,
  • engage in educational programing and research,
  • coordinate tours and make public presentations,
  • supervise employees and volunteers,
  • network with other similarly-situated institutions; and
  • perform other related duties as assigned.
  • reports to the Executive Director

The Museum Director will work collaboratively with all functions of the NAWCC in creating a healthy and vibrant horological, global community where we share the stories of time with our members and the public, locally, domestically, and internationally.

Primary Responsibilities include

  • As a member of the Executive Team, supports the organization as a whole, and the Executive Director in promoting the NAWCC as a global institutional and horological community which includes the Museum as a part of the whole.
  • Leads and supervises museum-related staff including curatorial, collections management, maintenance, library, archives, and museum store, encompassing both full time and part-time employees, plus volunteers.
  • Plans for and executes a schedule of changing exhibits (which can include traveling and partnering exhibits) and ensures the quality and consistency of all exhibits.
  • Assures collection and museum management is accomplished in accordance with AAM standards
  • Works collaboratively with the Education Programs Lead in the development, implementation, support, and fund-raising for exhibits, events, and educational programming.
  • Works collaboratively with Marketing and Communication Programs for promotional, marketing and fundraising activities.
  • Oversees museum fiscal matters; works with Finance in managing annual budget and action plans; determines and approves expenditures; establishes priorities for spending.
  • Directs facility use; develops facility policies and fee structures; interacts with facilities vendors.
  • Develops relationships and works with Development in securing outside funding sources through grants, donations, sponsorships, and formal fund development in collaboration with other NAWCC staff.
  • Serves as a museum liaison for local, regional, national, and international museum and related organizations
  • Establishes and maintains networks of potential exhibitors, conservators, lecturers, and other such sources of informational and expert resources.
  • Surveys museum operations to ensure museum meets standards of museum accreditation
  • Conducts regular staff and team meetings.
  • Attends workshops, conferences, and seminars; presents professional papers.
  • Committed to the NAWCC being the premier educator and advocate for horology and everyone interested in the study of time.
  • Performs other related duties as assigned.

Required Knowledge and Abilities

  • Experience, background, and dedication in elevating the reputation of an institution as an internationally recognized, premier educator and advocate for horology and everyone interested in the study of time.
  • Knowledge of and experience in maintaining museum standards and practices.
  • Knowledge of and experience in exhibit planning and installation.
  • Knowledge of and experience in researching, writing, and presenting on the history of horology.
  • Knowledge of and experience in conservation and preservation of watches, clocks, and timepieces.
  • Willingness and orientation to learn, understand, and reach out to community, region, and beyond.
  • Knowledge of and experience in fiscal and facility management.
  • Knowledge of computers and word processing.
  • Knowledge of and experience in resource development, partnership collaboration, and value building.
  • Ability to communicate effectively and contribute to and create a Team environment.
  • Ability to operate independently.

Qualifications

  • Degree in appropriate field, related to museum administration and horology or other relevant, high-level professional experience required. Master’s or advanced degree a plus.
  • Five years of experience in museum operations and other relevant, horological institutional work.
  • Excellent interpersonal skills, outgoing, high levels of energy and productivity required.
  • Strong computer skills, especially in Microsoft Office, Word and Excel. Experience with Past Perfect Collections Management Software desirable.

Physical Demands

  • While performing the duties of this job, the employee is regularly required to stand; reach with hands and arms; talk and hear. The employee is frequently required to walk; use hands to finger, handle, or feel and stoop, kneel, crouch and/or crawl. The employee is occasionally required to sit, climb or balance. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision. The employee must be able to speak clearly and be heard from a distance of 50 feet.

Email resume and cover letter to: careers@nawcc.org.
(Posted 5/13)

Posting a job opening with PA Museums

Hiring the best candidate increases your organization’s capacity, and PA Museums is here to help.  We post job openings as a service to our membership and potential membership.  We post positions available in the Commonwealth of Pennsylvania and sometimes those in neighboring states depending upon a number of variables.  To post a position opening with PA Museums, please feel free to send us your job description that includes any application deadlines, salary information, and how to apply.  We post openings for thirty days, but we are pleased to extend postings at your request. Please email us.