Job Openings

Please scroll down to view all openings. Information about posting a job with us is at the bottom of the page.

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STEM Educator, Lancaster Science Factory, Lancaster

The STEM Educator creates, oversees and delivers Science Factory on- and off-site educational programming, hands-on activities, and STEM resources for grades Pre-K through 8. Current program offerings include summer camps, winter camps, field trip workshops, Science Café demonstrations, Cub/Girl Scout badge workshops, homeschool classes, weekend and holiday workshops, off-site afterschool and outreach programs, and other programs of varying length and frequency.

Salary Range: $35,000-$45,000

Title of Manager: Director of Operations

Responsibilities and Expectations:
Develops and delivers program curriculum involving hands-on activities and projects using STEM concepts and PA Academic Standards.
Prepares all materials related to the activities/projects.
Documents and organizes curriculum materials.
Works with students from diverse backgrounds with different needs (e.g., family situations, ages, learning styles).
Keeps track of all program-related expenditures.
Oversees program registration and evaluation.
Takes initiative to creatively solve problems and make adjustments to planned lessons as needed.
Maintains student safety in the classroom.
Collaborates with peer Maker Space Educator on programming.
Multi-tasks in a fast-paced environment.
Performs other work-related duties as required.

The STEM Educator contributes to the overall vision and planning of the educational programming at the Lancaster Science Factory by drawing on their experience in developing and implementing hands-on and creative activities for students Pre-K to 8th grade. This may include design and construction of STEM equipment for student projects, activities, and demonstrations.

This position is well suited for candidates with an entrepreneurial spirit and creative approach to experiential education. Strong classroom management, communication, teamwork and presentation skills are required. The Lancaster Science Factory is a fast-paced non-profit environment. The STEM Educator will collaborate with other staff members, STEM professionals in the community, hourly educators, and volunteers to deliver new programs as well as maintain or modify existing ones all while working within a prescribed budget. The STEM educator will build positive long-term relationships with external individuals, youth serving agencies and STEM-related organizations.

The STEM Educator will maintain high standards for quality and innovative programming to attract new audiences and returning participants. They will work closely with other staff members to market educational programming. He/she will preserve and promote the reputation of the Science Factory by providing high-quality programming for as many children as possible, with some concentration on providing access to underserved audiences such as lowincome families, young females, and differently-abled children (includes physical, mental, andemotional disabilities).

As such, the STEM Educator will ensure that programs are staffed and delivered with scientific accuracy and professionalism. They must be comfortable working with individuals ranging from Pre-K to adult with varying science backgrounds. The STEM Educator will ensure that participants have successful experiences and work closely with parents to discuss child behavior/learning outcomes before and/or after programming.

A high degree of organization is required. The STEM Educator will procure, construct, and maintain supplies as needed for educational programming. This will include collaboration with other staff members (e.g., Maker Space Educator) and external STEM professionals. General classroom upkeep and storage area order is expected. They will be expected to keep good
records of expenditures, evaluations, and reporting data as required.

The STEM Educator will create assessment materials to measure the educational value and overall impact of programs. They will develop activity guides, pre/post tests and teacher questionnaires to evaluate program effectiveness.

Outside of the classroom, the STEM Educator will collaborate with LSF staff to ensure exhibits and exhibit signage is aligned with PA Department of Education standards. They will update and/or develop documentation that demonstrates standards alignment for educators.

Supervision of Others:
Recruits, trains and manages contract/hourly staff, program volunteers, and interns as appropriate. Evaluates performance.

Knowledge, Skills, and Experience Requirements:
PA Teaching Certification in General Science required. An endorsement in Integrative STEM Education is strongly desired. Additional certification in science disciplines, technology and engineering, and mathematics subjects preferred. Three or more years teaching experience with students in kindergarten through 8th grade. Experience in an informal science education environment desired, with responsibility for coordinating all aspects of individual programs from conception to implementation and assessment. Experience setting program goals, objectives, and evaluation.
Four year college degree required.
Must obtain the following clearances: PA Child Abuse, PA Criminal Background, FBI
(Department of Public Welfare), & Act 24.
Must have reliable form of transportation.
Must be able to lift and carry as much as 30 pounds.
Strong computer knowledge required (word, excel, power point).
2 or more years working with children preferred.
First aid/CPR preferred.

Working Conditions:
Non-profit, informal educational organization. Fast-paced environment with many varied, simultaneous projects. Extensive carrying and lifting of educational materials, tables, and chairs. Must be able to carry and lift up to 30 lbs.

Time Commitment:
Full time salaried position. Periodic travel to schools and other organizations within 20-mile radius. Must be flexible to work occasional evenings, weekends and extended hours when needed.

Interested candidates can send their resume and cover letter to:
Emily Landis
Executive Director
454 New Holland Ave
Lancaster, PA 17602
The Lancaster Science Factory is an Equal Opportunity Employer.
(Posted 9/18)


Web Content Manager, The Science History Institute, Philadelphia

The Science History Institute is recruiting for the full-time position of Web Content Manager for our dynamic website.  The Web Content Manager will be responsible for creating and/or gathering web content, improving website functionality and information architecture, and increasing and analyzing user engagement. The Web Content Manager will also participate in content strategy discussions and make recommendations for improvements to the website.

The ideal candidate will have:

  • Three to five years of professional work experience as a web content manager, web managing editor, web strategist, digital account or project manager.
  • Bachelor’s degree from an accredited institution.
  • Previous experience with a robust CMS. Experience with Drupal is a plus.
  • Fundamental understanding of HTML/CSS concepts and SEO best practices.
  • Solid knowledge of best practices in web design, navigation, usability, digital marketing, and coding standards.
  • Demonstrated record of success in executing web projects with cultural or educational institutions.
  • Proficiency in Google Analytics and other reporting tools.
  • Experience with e-mail marketing.
  • Exceptional customer service skills with the ability to work with internal staff members and with external vendors.
  • Strong project management skills, including the ability to successfully manage multiple projects simultaneously while maintaining attention to detail.
  • Strong knowledge of Microsoft Office products.
Education Level:
Bachelor’s degree

To be considered for this position, please send cover letter with salary expectations, CV/resume, contact information for 3 professional references, and links to recent work and/or writing samples to:

– Science History Institute is an Equal Opportunity Employer –

About the Organization

Formed by the merger of the Chemical Heritage Foundation and the Life Sciences Foundation, the Science History Institute collects and shares the stories of innovators and of discoveries that shape our lives. We preserve and interpret the history of chemistry, chemical engineering, and the life sciences. Headquartered in Philadelphia, with offices in California and Europe, the Institute houses an archive and a library for historians and researchers, a fellowship program for visiting scholars from around the globe, a community of researchers who examine historical and contemporary issues, an acclaimed museum that is free and open to the public, and a state-of-the-art conference center. For more information, visit
(Posted 9/13)



Director of Major Gifts, Palmer Museum of Art, University Park

Focusing on a strategic initiative of “Advancing the Arts” as a part of Penn State’s current fundraising campaign, “A Greater Penn State for 21st Century Excellence,” a top frontline fundraiser is needed in the role of Director of Major Gifts to engage alumni and friends as partners in supporting the University’s vision for the Museum of Art to relocate to a new state-of-the-art facility and serve as a visible anchor for a new University cultural center- an interdisciplinary space intended to further elevate a collaborative approach around STEAM (science, technology, engineering, art, and math)- located near The Arboretum at Penn State. Reporting directly to the College of Arts and Architecture Director of Development and working closely with the college’s dean and museum director, as well as other partners and central development offices, this major gifts officer will:

  • Identify and cultivate a prospect pool of graduates and other key constituencies focused on the capital investment for a new fine art museum as the next phase of a University cultural center;
  • Plan and execute solicitation strategies leading to major gifts;
  • Travel extensively throughout the region and across the country to pursue these strategies and build enduring relationships, completing twelve visits per month;
  • Supervise, train, and/or mentor other fundraisers and support staff, as assigned;
  • Articulate the art museum’s and future cultural center’s needs, values, and ambitions – reflecting Penn State’s commitment to diversity, equity, and inclusion – through excellent informal and formal communications, including written proposals.This position requires a bachelor’s degree or higher plus five years of work-related experience. The successful candidate will also have:
  • A track record of success in securing major gifts and meeting fundraising goals, particularly in facilities and/or arts-related fundraising;
  • Exemplary interpersonal and communication skills;
  • A proven ability to self-motivate and work both independently and as part of a team;
  • A passion for higher education and an understanding of complex institutions;
  • Demonstrated knowledge of diversity, equity, and inclusion in higher education;
  • A dedication to and understanding of the skills required to build relationships with diverse communities;
  • A commitment to professional development, learning, and being mentored.Operation of a motor vehicle as part of the position’s duties and a valid driver’s license are required. Successful completion of a motor vehicle records check, in addition to standard background checks, is also required.This is a fixed-term appointment funded for one year from date of hire with possibility of re-funding. To learn more about philanthropy at Penn State, please visit Information about the College of Arts and Architecture and the Palmer Museum of Art is available at and Greater Penn State for 21st Century Excellence (
    No institution offers a more powerful example of private support furthering the public good than Penn State, and the University is pursuing an effort that will allow us to fulfill our land-grant mission for a new era: A Greater Penn State for 21st Century Excellence. This strategic, five-year fundraising initiative reflects our commitment to the three core imperatives of a truly great public university:
  • Open Doors: Private support can not only bring talented students from every background to Penn State – it can help them to graduate on time and on track to successful careers and lives.
  • Create Transformative Experiences: Philanthropy will provide the opportunities- in our classrooms, on our campuses, and in the larger world- that let students and faculty discover their full potential and make a difference.
  • Impact the World: With the visionary gifts of alumni and friends, we can tackle the world’s most pressing problems – and solve them.Last year, donors inspired by the campaign’s vision made $362.9 million in new commitments, the highest total in Penn State history and the second year in a row of commitments surpassing $300 million. FY2017-2018 also broke the institutional record for receipts, with a total of $322.7 million.Much work remains ahead if the campaign is to reach its five-year, $1.6 billion goal. The Division of Development and Alumni Relations has established an innovative, performance-based incentive plan that enables employees to earn a bonus of up to 9 percent of their base salary in each remaining year of the campaign.The ambition of the campaign is great, but no greater than the spirit and generosity of our supporters. A Greater Penn State for 21st Century Excellence is an opportunity for our alumni and friends to contribute to the University’s future and to the future we all share.Building a Career and a Life at Penn State (
    With one of the most respected development and alumni relations operations in the country, Penn State is one of only a dozen public institutions nationwide to complete a $2 billion fundraising campaign, and our alumni association is the largest dues-paying organization of its kind in the world. Learn more at State is ranked among the top 100 universities in the world by the Time Higher Education University Rankings, the Center for World University Rankings, and the Academic Ranking of World Universities. Read about Penn State’s success at State is also committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. We are concerned uniquely with the institutional change required for visioning and realizing a more socially just University. Learn more at position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues. To discover why residents love our region, visit and

    As Penn State employees, development professionals receive excellent medical, dental, and vision coverage; retirement contributions and plans; substantial tuition discounts for themselves, their spouses and domestic partners, and their unmarried children; and access to life and long-term care insurance. More information about working at Penn State can be found at

    If you have questions about your future with Penn State’s Office of University Development, please contact Drew Kovacs, associate director of talent acquisition, at

    Apply online at

    CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

    Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

(Posted 9/13)



Advertising and Education Coordinator, National Association of Watch and Clock Collectors, Inc., Columbia

The National Association of Watch & Clock Collectors, Inc. seeks an energetic multi-tasker to coordinate in-house advertising and educational offerings. This self-directed, detail-oriented individual reviews, organizes, and processes copy, assets, and financial information for print and on-line advertising. They also schedule and manage on-site classes and instructors, receive and distribute resource material, communicate class details to multiple audiences, and assist students with registration and payment.

This role is 100% on-site in Columbia, PA. This is a full-time, salary position (39 hours/week) with benefits. There is also the opportunity to earn commission on new advertising revenue generated.

Knowledge and Abilities

  • Excellent communication skills, both verbal and written.
  • Efficient time management skills.
  • High level of organization and attention to detail.
  • Outstanding work ethic; self-directed.
  • Ability to respond in a professional manner to inquiries or complaints from members and the general public.
  • Strong computer skills, especially Microsoft Office and database skills.
  • Professional demeanor.
  • Commitment to staying up-to-date regarding policies and practices in fields related to this position and the NAWCC.


  • Bachelor’s degree preferred, but a combination of an Associate’s degree and 2–3 years’ experience will be considered.

Please submit a cover letter and resume to
(Posted 9/13)


Historic Resources Supervisor, County of Berks, Reading

This position’s responsibilities will include work to manage all aspects of the facility management functions of the Departments’ historic sites, collections, and archives: including care, conservation, organization, records, storage, research and security; historic interpretation and preservation; to promote understanding through guided tours, lectures, educational and public programs and exhibits within all Parks areas; and to coordinate assigned activities and events.

Essential Functions
• Maintains oversight of Museum and Historic Sites activities, including collections/archives and research, education, exhibits, in-house and outreach public programs, security, administration, facility maintenance, marketing, publicity
• Plans, prioritizes, directs and physically manages collections including all paperwork, computer databases, object inventories, collections care, accessioning and deaccessioning, cataloguing housekeeping, internal and external loans, donations and storage safety and maintenance
• Shares in the recruitment, hiring, training and supervision of employees and volunteers who carry out the same duties
• Assists Cultural Program Supervisor in coordination of purchases of materials and supplies for sites retail activities, including gift shop and snack bar; assists with cash management activities including credit card transactions and sales tax reporting
• Prepares, maintains and manages budgets as they pertain to Heritage Center and other historic sites operations and needs.
Effective Date 09/2018
• Establishes and delivers community outreach programs with the Cultural Program Supervisor.
• Coordinates with Parks Maintenance Supervisor about site specific projects and repairs
• Manages photographic services including collections photography, photography archives and rights and reproductions activities
• Provides information and access to the collections for educational and public program purposes
• Research, develop and coordinate exhibits and development of informational materials including labels and brochures for all Parks as needed
• Provide strategic direction for Historic Sites and Historic Preservation within the Parks System
• Conducts guided tours and participates in educational programs and events. Assists with tour reservations
• Identifies, applies and administers grants for collections, conservation, exhibits and historic site operations.
• Collaborates with and helps to plan special events and programs along with other programing staff; participates in all other park programs and events; Assists with logistics (including set up and tear down) for events and exhibits
• Prepare and provide information for public relations and marketing of programs and events as needed; assist with Social media updates
• Required to take training as assigned
• Performs other duties as assigned

• Bachelor’s degree in Public History, Historic Site Management, Museum Studies, Recreation and Parks Administration or related field and 3 years of museum or related experience; prefer at least 2 years of supervisory experience involving all levels of museum management or operation of a parks & recreation department historic site.
• Master’s degree preferred. An equivalent combination of education, training and experience that demonstrates required knowledge, skills and abilities may be considered.

• Strong organizational and management skills
• Knowledge of best practices and procedures for collections care and management. Experience with museum collections databases and museum ethics
• Must present pleasant and professional presence when interacting with the public
• Ability to communicate effectively and possess good public speaking skills
Effective Date 09/2018
• Expected to participate in appropriate organizations and affiliations related to the field
• Must have basic computer skills including word processing, presentation, databases and collections management software experience
• Must possess a valid PA Driver’s license
• Experience with exhibit development and coordination
• Excellent written and oral communication and interpersonal skills, grant writing experience preferred
• Ability to work as part of a team
• Must be able to read/write/speak English.
• Ability to carry out light maintenance for daily operations and events
• Must successfully pass PA State Police Criminal Record Check, Childline clearance and FBI fingerprint screening

• Have the ability to climb, stoop, bend, reach walk, sit or stand for long periods of time
• Ability to lift 50 pounds
• Ability to climb a step ladder
• Ability to assist in raising the elevator at the Gruber Wagon Works

This position will require both office and field work and may experience the following:
• Required to work weekends, holidays and evenings as needed; especially May through October
• Occasional exposure to inclement weather, extreme heat, cold, snow, ice and rain
• Will work at various sites as assigned
• Occasional contact with domestic and wild animals
• Occasional exposure to chemicals and other hazardous materials when performing responsibilities
• Casual work attire
• Be available for emergencies outside of normal working hours
• Occasional historic attire may be required
• Noise level is usually moderate

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.

  • The salary range is $38,992 – $51,989/year.
  • Directions to apply:

Visit our website to view the full position description and to locate our Employment Application:

From there, please follow the instructions on the website to submit your application.
(Posted 9/12)


Chief Executive Officer, Cliveden of the National Trust, Germantown

The Chief Executive Officer has responsibility for the site, staff, programs, development/financial management and communications/community relations of Cliveden of the National Trust. The Executive Director/Chief Executive Officer reports to the Board of Directors to develop and implement a visionary strategic plan and creates measurable strategic objectives that responsibly engage all relevant stakeholders and available resources.

Cliveden of the National Trust is the historic home of the Chew family and the location of the Revolutionary War Battle of Germantown. Benjamin Chew (1722 – 1810), Chief Justice of Pennsylvania and a prominent slave-holder, and subsequently his descendants, resided in and adapted Cliveden until donating it to the National Trust for Historic Preservation in 1972. As a historic site, Cliveden interprets its Revolutionary history and tells the stories of all its inhabitants, free, indentured and enslaved. While Cliveden attracts visitors from across the nation, the organization particularly serves and proactively engages with the Germantown section of Philadelphia, a neighborhood with 80% African-American population. By providing a safe, respectful and welcoming place to consider the past from differing perspectives, Cliveden has encouraged people to consider our history anew.

Cliveden is a co-stewardship site of the National Trust for Historic Preservation that is operated by Cliveden, Inc. in collaboration with the National Trust as the owner of the buildings, grounds and collections at the property. The National Trust provides technical support and expertise to Cliveden, Inc. related to preservation, interpretation, and collections management, as well as competitive grant funds and other opportunities for collaborative programming and promotion.

Strategic Management
Leads the Board and staff in a collaborative process to develop a mission driven and visionary strategic plan with associated objectives, milestones and measures
Develops and implements business and organizational plans, associated resource allocations and performance targets
Functions as staff to the Board and is responsible for coordination of communication and action of and between the Board’s Committees

Staff Management and Development
Engage, assign and develop staff to achieve alignment with and attainment of strategic and operational goals
Create and implement policies that meet all legal and regulatory workplace requirements
Provide the necessary resources and structures (e.g. performance reviews, tools and technology, workplace environment) to enable efficient operation and goal attainment
Devise and implement workplace procedures and practices that create a respectful environment for staff and stakeholders

Financial Management
Develop and implement sound practices of oversight and control in alignment with Cliveden’s established financial policies and procedures and any auditor recommendations endorsed by the Board
In cooperation with the Board, Audit Committee and Finance Committee, prepare an annual budget and report monthly on actual performance in relation to it, and annually to enable a formal audit to produce auditor recommendations and management letters
Provide monitoring and quarterly reporting on endowment funds and facilitate communication between the Trust and the Board’s Finance and Audit Committees
Develop financial analysis tools and processes that provide cost/benefit rationale and return on investment of resources into specific efforts

In collaboration with the Development Committee, establish fundraising goals
Lead fund development activities including grant writing, cultivation and stewardship of donors, event development and prospecting, including development of recognition processes that have high significance to funders
Establish targeted interactive relationships with the community of relevant nonprofits based on learning, teaching, collaboration and emulation
Broaden the base of funding sources especially in areas of major gifts, business relations and earned revenue

Site Management & Interpretation
Oversee and support staff in conservation and maintenance of the buildings, collections and grounds to model best practices in historic site management and fulfill the co-stewardship agreement with the National Trust consistent with extant best practices
In collaboration with staff and the Preservation Committee, manage the collection for greatest impact including coordination of loans, acquisitions and conservation
In collaboration with the Education Committee, oversee and support staff in developing and implementing educational programming, including the regular on-site interpretation of Cliveden, and in creating any educational materials
Lead the development and execution of innovative public programming that meaningfully and creatively interprets the full diversity of the site and its assets
Ensure program design, marketing, promotion and delivery are aligned with the strategic plan and appropriately evaluated

Communications and Stakeholder Collaboration
Speak publicly and authoritatively for the organization in response to community inquiries, and in the formation of partnerships and initiatives
Build and maintain ties to relevant stakeholders including educators, community leaders, foundations, donors, historians, preservationists, government officials, tourism leaders and businesses
Participate in bi-annual National Trust Site Directors Meetings as well as other National Trust initiatives and trainings

Cliveden as a thought leader:
Pew Q&A with David Young
National Trust Preservation Leadership Forum blog post on Liberty to Go to See:
National Trust Preservation Leadership Forum blog post on the Revision of Cliveden’s NHL:

All resumes and inquiries should be sent to, no phone calls please. All applicants must send in a cover letter, resume and references and we will contact applicants when we receive their information. The job posting will close on Wednesday, October 31, 2018.
(Posted 9/12)

Archives Technician, The Friends of the Railroad Museum of Pennsylvania, Strasburg

The Friends of the Railroad Museum of Pennsylvania (FRM) seeks an archives technician with responsibility for various tasks related to the management and use of the Railroad Museum of Pennsylvania’s vast collection of library and archival materials (including paper, photographs, negatives, microfilm, books, serials, and electronic materials), working under the supervision of the Site Administrator and in collaboration and consultation with the Collections Manager, Collections Committee and Bureau Archivist.  The successful candidate will have excellent written, verbal, organizational, and interpersonal skills; a strong background/interest in history and material culture; and computer, database, and multi-media skills.  Some lifting of up to 20 pounds may be required.

About the Employer:

The Friends of the Railroad Museum of Pennsylvania (FRM) was formed in 1983 and is chartered and licensed by the Commonwealth of Pennsylvania as an associate nonprofit organization which assists the Railroad Museum of Pennsylvania in fulfilling its mission to document, preserve and interpret the rich and diverse heritage of railroading.  The Railroad Museum of Pennsylvania annually hosts about 120,000 in person visitors annually, and FRM staff and volunteers play a key role in the daily operations of the Museum in visitor services, education, restoration, library and archives, administration, advancement and the museum store.  Presently, the FRM has about 2,000 members from many U. S. states and several foreign countries.

Work Location:

Primarily in an office setting at the Railroad Museum of Pennsylvania, 300 Gap Road, Strasburg, PA 17579.  The Library & Archives are located primarily on the second floor of the Railroad Museum of Pennsylvania.


This is a full-time, hourly position for a maximum of 37.5 hours weekly (or 75 hours bi-weekly); some evenings and weekend hours may be required. Scheduling is flexible and will be coordinated with the Site Administrator, FRM executive committee and other staff members. The museum is open to the public Monday through Saturday, 9 AM to 5 PM, and Sunday, 12 PM to 5 PM.  Start time is 8:30 AM; end time is 5:00 PM.  The length of the lunch period is one hour.


Compensation commensurate with education and experience, starting at $15.58 per hour (or $30,381 per year).

Minimum Requirements:

  • A bachelor’s degree in history, American studies, applied history, museum studies or a related area.
  • Experience in a museum, archives, and/or library setting.
  • Experience working with library and archival materials (including paper, photographs, negatives, microfilm, books, serials, and electronic materials).
  • Valid Pennsylvania driver’s license.
  • Must obtain Pennsylvania State Police Criminal Background Check; Pennsylvania Child Abuse History Clearance; and an FBI Criminal History Clearance.
  • A proficiency with Microsoft Office Suite programs including Word, Excel, and Power Point, and Publisher, as well as a basic understanding of computer and internet-based data management.

Duties and Responsibilities:

Collections Management

  • Interfaces with potential donors of archival material and determines whether potential donation meets needs of Museum, in consultation with the Collections Manager and PHMC Collections Committee.
  • Helps the Collections Manager prepare acquisition and deaccession recommendations of archival and library material for the PHMC Collections Committee.
  • Processes, identifies, classifies, arranges and catalogs accessioned archival and library collections.
  • Re-houses archival material and delicate library items into acid-free enclosures.
  • Scans images and ascribing metadata tags to images for the FRM’s online database.
  • Oversees day-to-day operations of the Library & Archives, including the volunteers who work there.
  • Works with staff to determine project priorities and to assign volunteers accordingly.


  • Receives and answers incoming research inquiries, either in person, by mail, by email, or over the phone.
  • Fills photo orders and supplies copies of archival and library material to customers according to the Museum’s prescribed fee structure.
  • Works with outside vendors to scan and reproduce larger document orders for customers according to the Museum’s prescribed fee structure.
  • Assists in the preparation of exhibitions, including the printing of reproductions of photographs and documents for exhibit.
  • Prepares scholarly articles for The Milepost, the Friends of the Railroad Museum of Pennsylvania’s membership publication.

Other Responsibilities

  • Manages budgeted funds and restricted gifts assigned specifically to the Library & Archives.
  • Prepares a monthly report of Library & Archives-related activities for the Site Administrator.
  • Occasionally gives behind-the-scenes or “white-glove” tours of archival and library collections areas.
  • Attends professional meetings and conferences to stay apprised of current museum archival and library practices.
  • Performs other duties as required;
  • This position works in conjunction with the Site Administrator and the FRM Collections Manager.

Additional Notes: (Additional information related to this position.)

  • The FRM Archives Technician is a non-exempt, regular employee (see FRM employee handbook section 201.2 and 202.0) that works 75 hours per pay period.
  • The FRM Archives Technician will receive over-time pay or compensatory time for any additional hours worked in a pay period.
  • As stated in section 301.2 of the FRM employee handbook, the FRM Archives Technician may make schedule adjustments with permission from the Site Administrator.
  • The Site Administrator will conduct an annual Employee Performance Review (EPR) of the FRM Archives Technician in the first six weeks of each fiscal year. As stated in section 403.1 of the FRM employee handbook, the Site Administrator will perform periodic salary reviews for the position.
  • While the FRM Archives Technician reports to the Site Administrator, he or she will be required to coordinate activities with other individuals, such as the Bureau Archivist, the Collections Manager, the Curators, and the Museum’s Collections Committee, and the PHMC Collections Committee, among others.
  • The FRM Archives Technician will be responsible for determining work priorities based upon present needs (for example, the volume and urgency of research inquiries) and in concert with the Collections Manager.
  • The FRM Archives Technician will submit a bi-weekly time sheet to the FRM business office.
  • The FRM Archives Technician will submit a brief monthly report to the Site Administrator detailing information about activities in the Library & Archives, such as the quantity of research inquiries answered, number of scans completed, collections accessions and deaccessions processed, and the amount of data entered.

Please submit resume, cover letter, and three references, no later than September 28, 2018, to Patrick C. Morrison, Site Administrator, Railroad Museum of Pennsylvania, P.O. Box 15, Strasburg, PA 17579 or via email to
(Posted 9/7)


Financial Analyst, Visitor and Museum Services, Carnegie Museums of Pittsburgh, Pittsburgh

There’s no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We’re committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The FINANCIAL ANALYST, VISITOR & MUSEUM SERVICES is responsible to support the financial operations of the Visitor and Museum Services department of the Carnegie Museums of Art and Natural History. Responsible for general ledger account maintenance, general financial functions, and reporting and reconciliation for revenue in admissions, parking, program enrollment, and scholarship allocation. Responsible for reconciling accounts payable and receivable, and managing customer invoicing. In conjunction with the Director of Visitor and Museum Services, maintains the department budgets.

EDUCATION AND EXPERIENCE: Bachelor degree in accounting or finance required. Two to three years of non-profit work experience preferred. Knowledge and experience of Blackbaud accounting software preferred. Must have working knowledge of Microsoft Word, Excel, and Access. Knowledge of ticketing systems and ticket revenue reporting preferred.

Please visit the Carnegie Museums’ employment page for more information and how to apply.
(Posted 9/6)


Membership Manager, The Frick Pittsburgh, Pittsburgh

Responsible for defining and then refining the Frick experience for members for the purpose of increasing both the membership and individual donor bases of the Frick Pittsburgh.
Hours: Primarily, Monday – Friday, 9:00-5:00, evening and weekend work required
Reports to: Director of Advancement & Engagement
Position Type: Full-time, non-exempt with benefits
  • With the DAE, develops and implements long-range goals, objectives and strategies for the Frick membership program, including acquisitions, renewals, upgrade and appeal programs
  • Manages the activities of the Membership & Development Assistant
  • Serves as the Raiser’s Edge (RE) database manager, responsible for the integrity of the database and handling such items as: coordinating updates with IT, coordinating with IT/other database managers on database integration issues (Counterpoint) as well as with the Frick website, and providing reports as requested
  • Manages lists and coordinates member and donor mailings
  • Provides monthly reconciliation and other reporting to finance as requested
  • Creates and maintains the annual membership budget
  • Oversees all operational aspects of annual giving programs
  • Oversees gift processing operation for all contributions received.  Ensures all gifts are entered and acknowledged in an accurate and timely manner
  • Oversees the design and implementation of membership and donor information and publication materials for individual membership program
  • Coordinates the planning  and implementation of member events
  • Works with the development staff to identify individual donors with leadership giving capacity
  • Contributes to the overall team effort within the Advancement & Engagement Department and shares in the decision-making process
  • Handles other duties as requested by management
  • Bachelor’s degree and 3-5 years of successful professional annual giving fundraising experience including financial analysis/budgeting experience, donor acquisition, retention, upgrading and renewal programs
  • Experience managing a membership and donor database, preferably Raiser’s Edge
  • Windows experience required
  • Friendly, professional manner
  • Demonstrated strong writing skills
  • Clearance of a criminal background check
  • Possess the ability to work independently and is self-motivated
  • Excellent organizational skills with attention to detail
  • Ability to handle a variety of responsibilities under pressure

Please send a cover letter and resume to:

MAIL: Human Resources
The Frick Pittsburgh
7227 Reynolds Street
Pittsburgh, PA 15208
No phone calls please

Need technical or accessibility assistance with the application process? 
Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process may contact our human resources team for assistance at

The Frick Pittsburgh embraces diversity as a proposition that is central to the organization’s mission. In building and serving diverse audiences, the Frick affirms and supports diversity of persons and ideas both within the organization and the communities it serves.
(Posted 9/6)


Admission Services Manager, The Franklin Institute, Philadelphia

Be a part of the excitement at The Franklin Institute!
The Franklin Institute is one of the leading science centers and museums in the country and the most visited museum in the Commonwealth of Pennsylvania. We are looking for an experienced manager to support The Franklin Institute’s ticketing and customer service initiatives.

Position Summary:

The Admission Services Manager is responsible for the daily operations of the Contact Center and the managing and reporting of the Department’s funds.  This position is responsible for guaranteeing both inbound and outgoing calls and emails to The Franklin Institute are handled in a professional and efficient manner through hiring, training, managing, supervising and coordinating the activities of all staff members. The Manager will work closely with staff to resolve customer complaints and billing issues, as well as handling all mailings, including confirmations and ticket orders, ensuring they are filled in a timely fashion. This Manager will complete Box Office Deposits as well as submit closing reports.
This position will work directly with the managers and directors of ancillary programs such as Event Rentals, Camp-in, Discovery Camp and Evening Programs to ensure all bookings, revenue and customer relations for the respective programs are presented accurately and are in good standing.


Must enjoy interacting with people and have a passion for museums.  A College degree is preferred or a minimum of three years of management experience in a contact center or related customer service role for attractions.   Excellent interpersonal, managerial, communication, and organizational skills are required. The Admission Services Manager must be willing to work irregular hours; occasional evenings, weekends and holidays.  Excellent coaching and training ability and a proven commitment to manage and provide excellent customer service.

Full-Time, 37.5 hours per week. 

Please send cover letter and resume to: THE FRANKLIN INSTITUTE, Human Resources Department, 222 N. 20th St., Phila, PA  19103, email: or fax 215-448-1121.  EOE.
(Posted 9/6)


CFO, Woodmere Art Museum, Philadelphia

Woodmere Art Museum is a dynamic cultural institution dedicated to the visual arts of Philadelphia. Located in a grand historic mansion in Chestnut Hill, Woodmere has grown substantially in recent years. The Chief Financial Officer (CFO) is a leader in the continuing progress of the Museum.

The CFO is responsible for the overall financial management of Woodmere, with administrative responsibilities in the areas of HR, Museum Store, and Facility Management. The CFO reports directly to the Executive Director/CEO and supervises three direct reports: Bookkeeper (part time), Director of Facilities, and Director of the Museum Store. The CFO works closely with the Executive Director/CEO in a variety of financial, operational, personnel and administrative matters and is responsible for budgets, cost benefit analysis, cash flow analysis, financial statement preparation, related compliance efforts, review of contracts, and hands-on participation in related activities as required.


  • Works with the CEO, staff, and trustees in formulating the annual operating budget, with ongoing monitoring of the budget through the fiscal year.
  • Coordinates all fiscal reporting for the organization including all financial statements and related reports, Federal Form 990, State BCO-10, and other reports.
  • Oversees Accounts Payable, Accounts Receivable, purchasing, and payroll activity
  • Maintains records of all endowment funds as liaison with endowment managers
  • Ensures proper investment and disbursements of all restricted donations
  • Serves as point of contact with Auditors for the annual audit
  • Prepares all compliance reports including payroll taxes, sales tax, Form 990, BCO-10, lobbying reports, and other as required
  • Maintains contact with insurance agencies, banks, and retirement plan providers
  • Acts as HR Manager, interfacing with staff on related matters


  • Comprehensive knowledge of accounting principles (GAAP) and practices of non- profit organizations
  • Knowledge of tax rules that impact non-profit organizations and their donors.
  • Expertise in financial analysis, projection, and planning
  • Excellent analytic, management, communication skills, and leadership


    • BA and Certified Public Accountant (CPA)
    • Management experience with the financial operations of non-profit organizations
    • Management experience with HR, facilities, and/or retail


Competitive salary and benefits package available for all full-time positions:

  • Medical, Dental, and Vision plans fully paid for the Employee
  • Life Insurance and Long-Term Disability plans fully paid for the Employee
  • Voluntary Life Insurance and other supplemental plans available
  • 4 Weeks’ Vacation and 7 days sick days per year
  • 9 Paid Holidays
  • 403(b)plan available
Education Level:

BA and CPA

Please send cover letter and CV to Diane Pastella at
(Posted 9/6)


Assistant Director of Museum Education, Pennsylvania Academy of the Fine Arts, Philadelphia

The Pennsylvania Academy of the Fine Arts (PAFA) is seeking a full time Assistant Director of Museum Education. Under the supervision of the Director of Museum Education, coordinate all programs for school and family audiences including tours, workshops, and outreach events. Supervise the evaluation of all school and family programs and actively participate in creating a vision for the experiences of all student and family visitors to the museum.


School Programs:

  • Plan workshops and professional development opportunities for teachers
  • Develop and implement tours for K12 audiences
  • Plan and execute K12 outreach lessons
  • Oversee creation of K-12 promotional brochure and distribution of brochures
  • Develop pre and post visit materials for field trips and outreach lessons
  • Build and maintain relationships with area schools and educators

Family Programs:

  • Organize Family Arts Academy weekend workshops
  • Plan and execute family outreach lessons and engagement with community organizations and events
  • Coordinate projects for outreach festivals
  • Develop family tours and gallery guides
  • Camp Programs
  • Hire and train all camp staff
  • Promote and oversee Summer Camp, a major source of revenue for PAFA

Administrative Duties:

  • Supervise part-time staff for all programs
  • Maintain accurate budgets and participation statistics for all programs
  • Assist with grant writing and other fundraising initiatives
  • Coordinate with Marketing Department to advertise all programs
  • Support the other activities of the Museum Education department as needed.


  • Bachelor’s degree in Museum Education, Fine Art, Art History, Education or related field; Master’s highly preferred, or equivalent professional museum education experience
  • Minimum 3 years’ experience teaching in a classroom setting for K-12 audiences
  • Demonstrated supervisory experience and customer service skills
  • Ability to lift 50 lbs
  • Proficiency in Microsoft Office Suite.
  • Excellent written and verbal communication skills.
  • Driver’s license and clean driving record required.
  • Ability to multi-task, work under pressure and meet deadlines.
  • Possess leadership qualities that foster teamwork and innovative programming.
  • Ability to work well with other staff.

To apply, please choose one of the following methods:

Apply Online

Please click on the link below, or copy/paste link into your browser to begin the online application process. A complete application will include a cover letter, resume/CV and list of professional references. Applicants missing the requested information will not be considered.

If submitting an application online, the preferred formats for all documents are Word or PDF. *Please note – when uploading your documents, please save your files in the following formats:

  • Cover Letter with professional references: [Last Name, First Name – Cover Letter]
  • Resume/CV: [Last Name, First Name – Resume and/or CV]

Online application link:…

Apply By Mail

Please send a cover letter with salary requirements, resume or CV, and list of professional references to Human Resources, 128 N. Broad St., Philadelphia, PA 19102. Applicants missing the requested information will not be considered.

The Pennsylvania Academy of the Fine Art is an Equal Opportunity Employer and encourages the recruitment and retention of qualified candidates for all positions. PAFA encourages members of all diverse groups to seek employment with us.
(Posted 9/6)


Social Media Coordinator, The Museum of the American Revolution, Philadelphia

The Social Media Coordinator will assist in the planning, management, and execution of  digital communications development for the web, social media, and e-mail campaigns, and manage special projects including video and audio production.

Primary Responsibilities:

Coordinate all social media platforms for the Museum to engage target audiences and support the implementation of the marketing and communications strategies.

Oversee cross-departmental social media working group;

write and schedule posts;

create social stories, short videos, and other features;

seek opportunities for digital partnerships with other institutions

Track goals and metrics to measure social media success and draft monthly reports

Responsible for writing in short and long formats for various outlets such as blog posts, emails, and social posts. Also provide editorial review internally to ensure consistent messages across departments.

Maintain an editorial calendar for web, email, and social media.

Monitor and engage with social media audience, i.e. read, review, and respond to comments, shares, questions, etc.

Manage digital assets (video, photographs, etc.) for use in digital, print, and other materials as needed, includes photography and image editing.

Track audience engagement through Google analytics and social analytics. Work to increase SEO rankings, develop plans to grow audience and audience engagement statistics.

Stay up-to-date on current digital trends and bring new ideas to the Museum’s digital space

Assist with Museum’s two websites:create new events and updates pages,format images

Propose and develop new content

Participate in creative planning and brainstorming meetings.  Actively contribute ideas and strategies for expanding awareness and generating online contributions to support the Museum.

Manage special projects as needed.


Bachelor’s degree, with a demonstrated interest in history and the founding era preferred.


3-5 years relevant professional experience;

Solid written and verbal communication skills with strong storytelling capabilities

Deep familiarity and experience with social platforms (Instagram, Facebook, Pinterest, Twitter, YouTube, LinkedIn) to engage a target audience

Experience with social media tools for business, including those offered by the major platforms and third parties.

Familiarity with paid social media buying and optimization preferred.

Willingness and ability to work nights, weekends and holidays as needed.

Photography and/or videography background

Knowledge of online marketing, web design, web development, UX/UI and SEO a plus

Knowledge of Drupal Content Management system, HTML and CSS

Demonstrated proficiency in programs for Adobe Creative Cloud

Ability to effectively manage and prioritize multiple projects;

Energetic and enthusiastic personality, good interpersonal skills;

Ability to work independently and as part of integrated team.

To apply, submit a cover letter, resume and three professional references to

The Museum of the American Revolution is an Equal Opportunity Employer.
(Posted 9/6)


Major Gifts Officer, The Museum of the American Revolution, Philadelphia

The Major Gifts Officer raises funds for the organization by managing a portfolio of assigned, qualified donors assuring that as many as possible are retained as continuing donors to the organization and are upgraded in their giving and involvement. This position reports to the Vice President of Development.

Primary Responsibilities:

Qualify a portfolio of approximately 150 donor prospects

Create individual goals for each donor prospect in the portfolio based on their history of giving and the organization’s knowledge of their potential

Create a plan for each donor that will serve as a foundational communication and marketing plan for each person in the portfolio. Will faithfully and on a timely basis execute that plan so individuals in the portfolio are retained and upgraded

Proactively build relationships with new sources of support while deepening relationships with existing donors and members to further their loyalty and encourage higher levels of support and involvement

Work with other Museum staff to secure appropriate project information, including budgets, and create offers, proposals and asks that will be used with donor prospects in the portfolio to secure gifts

Create monthly reports as required by management that accurately reflect caseload activity and performance

Ensure maintenance of in-depth information on portfolio donors in Raiser’s Edge database

Recommend and participate in special events and recognition activities for donor, prospects, and committee volunteers

Serve as an effective spokeperson and representative for the Museum of the American Revolution

Maintain best fundraising practices, including achieving weekly, monthly, and annual contact goals

Perform other major donor activities as may be required.


Bachelor’s degree required, with fundraising training and certifications desirable


Proven ability to independently close major gifts of $25,000 and above demonstrated through recent experience as a donor-facing calling officer

Strong organization skills and demonstrated experience in project management

Excellent written and verbal communication skills; strong interpersonal and teamwork skills

Demonstrated ability to take initiative, work independently, and effectively solve problems

Discretion with sensitive information.

Experienced user of The Raiser’s Edge or comparable fundraising software as well as Microsoft Word, Excel and other reporting tools

Personal interest in M*AR’s mission

Collegial and collaborative style and ability to thrive in a team-oriented environment

Willingness to travel

Education Level:
Bachelor’s degree required, with fundraising training and certifications desirable

To apply, submit a cover letter, resume and three professional references to

The Museum of the American Revolution is an Equal Opportunity Employer.
(Posted 9/6)


Controller, Independence Seaport Museum, Philadelphia

Hours:  Full time, M-F, 9-5, with occasional evenings and weekends possible.

Reports to:  President and CEO

Description:   The Controller is responsible for overall financial, personnel and risk management activities of the Museum.  S/he works as part of the Museum’s leadership team and in cooperation with the Board of Port Wardens to ensure the financial health of the organization.


  • Minimum of BS in Finance or Accounting.
  • Five years or more of progressive experience in accounting and Business Office procedures.
  • High degree of computer literacy is essential.
  • Experience should include non-profit accounting, human resource administration, employee benefit plans, grant reporting, audit requirements and risk management.


  • Responsible for management of all the financial records and reportings of the Museum including financial forecasts, coordination of the budget and audit processes.
  • Manages all personnel and human resource related issues, including oversight of payroll, management of salary and fringe benefits plans.
  • Responsible for keeping museum up-to-date on all labor issues, practices and laws.
  • Develops policies, systems and procedures pertaining to finance and personnel management.
  • Manages the Museum’s commercial insurance policies and reviews contracts and other legal matters.
  • Financial:
    • Coordinates the preparation of the annual budget and year-end projections.  Tracks departmental budget variances and works with department managers regarding any negative variances.
    • Reviews financial reports as prepared by Accountant.  Prepares financial forecasts and special grant reporting as necessary.
    • Authorizes check payments for vendors and payroll.  Monitors cash flow and forecasts upcoming cash needs.  Coordinates endowment transfers with the custodian as necessary.
    • Maintains internal control systems throughout the Museum.
    • Organizes annual financial audit with outside accounting firm.  Arranges for special audits as required by granting organizations and federal or state governments.
  • Human Resources:
    • Acts as Plan Administrator for Museum’s 401(k) plan.  Manages eligibility requirements and coordinates communications to enrollees.  Reviews and approves all paperwork for enrollments, employee loans, withdrawals and repayments.
    • Manages all benefit plan contracts.  Reviews plan for improvements and cost/benefit of changes on a yearly basis.  Coordinates yearly Open Enrollment meetings and ensures all employees are informed of available benefits.
  • Risk Management: Manages the Museum’s commercial insurance policies including liability, fine arts, marine, building and workers’ compensation.  Reviews coverage and cost on a yearly basis.  Manage and maintain Museum’s liquor license while compiling with local and state regulations.
  • Tax Filing: Arranges to have all necessary tax returns and registrations filed in accordance with the IRS, federal, state and other regulatory agencies.
Education Level:
Minimum of BS in Finance or Accounting
Send a brief cover letter and your resume in an e-mail to Timothy McGrath, member Independence Seaport Museum Board of Port Wardens at No phone calls.Independence Seaport Museum deepens the appreciation, understanding and experience of the Philadelphia region’s waterways through history, science, art and community.  For more information, please visit Independence Seaport Museum, 211 S. Columbus Blvd., Philadelphia, PA 19106.  The Museum is easily accessible by public transportation and nearby parking.Independence Seaport Museum is an equal opportunity employer committed to diversity in its visitors, board and staff.  The museum does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, age, disability, veteran status or any other legally protected class status. People demonstrating a commitment to diversity and multiculturalism in education are encouraged to apply.
(Posted 8/29)


Collections Manager of Amphibians and Reptiles, Carnegie Museum of Natural History, Pittsburgh

The Carnegie Museum of Natural History has an immediate opening for a COLLECTIONS MANAGER OF AMPHIBIANS AND REPTILES. This position will oversee the direct care, organization, management, and improved accessibility of approximately 242,000 preserved specimens of amphibians and reptiles and their associated data, based on current best museum practices. While there may be opportunities to assist with or conduct research, these will be constrained by management priorities of the collection.

Deadline to submit application is September 30, 2018.

Interested candidates encouraged to apply at:

Click Search Jobs; Click Apply Now for Collection Manager Carnegie Museum of Natural History – Oakland Req#81

Education and Experience:

Master’s in biology (with an emphasis in herpetology), ecology, or evolution with at least 3 years of collection experience, or a Bachelor’s degree in an applicable field and 5 years collection experience. A strong background in herpetology is required, including familiarity with other herpetology collections. The successful candidate should also demonstrate knowledge of taxonomic principles and collection management, strong organizational skills, and supervisory skills for overseeing collection personnel, including technicians, volunteers, students, and interns. A proven track record of improvement, development, promotion and maximized use of collections, as well as database and genetic resource management skills are essential. Imaging skills are highly desirable.

The successful candidate will have a Master’s degree in a natural science field AND at least five years of work experience involving day-to-day management of collections

Knowledge, Skills, and Abilities:

The successful applicant must have demonstrated expertise in herpetology, including knowledge of taxonomy of global and local (Pennsylvania) amphibians and reptiles, and have experience in natural history collection use and management.

Candidates should be familiar with Microsoft Access or similar database platforms, and with external biological data repositories including VertNet and iDigBio.

Establishing and curating a genetic resources (tissue) collection of amphibians and reptiles will also be important components of this position.

The Collections Manager of Amphibians and Reptiles will be expected to serve as a strong advocate for natural history collections, and must be able to effectively communicate their importance to members of the public and scientific community alike.

Exceptional organizational skills, with an inherent dedication to detail, are required.

Essential Functions

Curation (care, maintenance, improvement, and growth of collection, as well as database management, and processing loans)

Service (including grant writing), outreach, & professional development

Assisting curator with research, as time permits

Duties and Responsibilities:

Curate physical specimens, including specimen preparation, and organization, care, and housing of specimens and associated tissues.

Conduct and coordinate processing of new and existing collections, including physical preparation, labeling, cataloguing, accessioning, and loans.

Establish priorities for collection care and management in coordination with curatorial and research staff.

Develop and implement collections management policies that are aligned with best museum practices.

Provide collection access to the research community, including assisting visitors to the collection and processing specimen loans.

Digitize and document collections, including databasing and capturing digital images of scientific labels and specimens.

Digitize and document section of Amphibians & Reptiles correspondence, archives, publications, and loan records using collection management software.

Maintain electronic and digital records, and update taxonomic and auxiliary information.

Apply taxonomic expertise to improve identifications of specimens in the collection.

Collaborate and liaise with external biological data repositories and partners, including VertNet, iDigBio, and GBIF.

Provide periodic support to the museum community, such as serving on committees, or working with exhibits and education teams to develop herpetology-related content for the broader museum community.

Train and supervise technicians, students, interns, and volunteers working in the collection.

Collaborate with Curator and other museum staff to develop grant proposals for collections improvements and other collection-based initiatives.

Provide support for promotional and institutional advancement activities, including opportunities to engage with donors and participate in tours of the collection.

Physical Requirements

While performing the duties of this job, the employee is frequently required to walk, sit, talk, and hear. The employee is occasionally required to use hands to handle specimens and operate tools or controls and use arms to reach. Drawers to be manipulated (if present in the section) will be located up to 96 inches high (employee may use step stool or ladder). The employee is occasionally required to climb (stairs, ladders, stepstools) or balance, stoop, kneel, crouch, or crawl

The employee performs duties in a wide variety of settings including office, collection area, and public galleries. The noise level in the work environment will vary accordingly

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Direct Reports

Collection assistants, curatorial assistants, work-study students, regular volunteers, and student interns report to this position for work training and action involving specimens, collection care, or section administration.

Reporting to Curator of Amphibians & Reptiles

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an EEO-1 Affirmative Action Employer-M/F/Veteran/Disability
(Posted 8/27)


Curator of Fine Arts, Carnegie Museum of Art, Pittsburgh

The CURATOR OF FINE ARTS is a motivated, highly collaborative, dynamic professional who serves as Head of the Fine Arts Department. S/he provides vision, long range planning, staff management, and collection oversight. S/he embraces CMOA’s mission to create experiences that connect people to art, ideas, and one another. Staff includes an assistant curator, occasional interns and volunteers, as well as project-specific staff.

The Curator is the primary person responsible for the presentation, loan, and development of CMOA’s collection, comprising over 9,000 paintings, sculptures, prints, drawings, and watercolors created before 1945, with notable strengths in19th and early 20th century American and European paintings and sculpture, old master prints, and over 2,500 Japanese prints. S/he organizes/co-organizes original collection- and loan-based temporary exhibitions; identifies borrowed exhibitions for presentation at CMOA; oversees gallery rotations of the permanent collection; conducts research, interprets art works, creates visitor-centered experiences for the museum’s audiences; shapes the collection through gifts and purchases; and evaluates and assesses holdings as part of an overall collections plan, including deaccessioning.

The Curator cultivates and maintains strategic relationships with regional, national, and international museum colleagues, CMOA Board, prospective donors, and affinity groups. S/he nurtures relationships and partnerships with local organizations to increase awareness of CMOA and expand its base of supporters; actively participates in fundraising and audience development efforts; as manager of the department, formulates and adheres to operating and exhibition budgets; represents the museum through lectures, juries, events, and publications, locally, nationally, and internationally.


EDUCATION & EXPERIENCE: The position requires a Master’s Degree or PhD in art history or other relevant field, along with at least five years of progressively responsible curatorial experience in an accredited art museum. The candidate must have a track record of superior curatorial achievement in the areas of acquisitions, exhibitions, and publications in American, European, and/or Japanese art, in a variety of media, dating from the 14th through the 19th century. Area(s) of specialization should be relevant to the collection. Deep knowledge of curatorial practice and standards across collecting fields and specialties is essential.

KNOWLEDGE, SKILLS, ABILITIES: S/he must have strong interpersonal and problem-solving capabilities, including the ability to be an effective leader, motivator, and team member. Enthusiasm, creativity, and excellent oral and written communication skills are essential. Willingness to create experiences with collaborative, cross-departmental, visitor-centered strategies for engaging audiences is key. S/he must be eager to assume a role within the local community, and within the national and international art world. Ability to read at least one language (other than English) relevant to the collection is preferred; Knowledge of provenance research/documentation methods and standards is advantageous. Proficiency with Microsoft Office, standard business software, and basic office equipment is required. The Curator will be expected to gain familiarity with KEmu, CMOA’s collection’s management system.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature.


  • Leads the Department of Fine Arts.
  • Embraces and supports CMOA’s strategic plan.
  • Organizes original collection and loan-based temporary exhibitions, and identifies borrowed exhibitions for presentation at the museum.
  • With other relevant staff members, oversees large-scale projects such as collection reinstallations.
  • Recommends acquisitions through gifts and purchases as well as deaccessions.
  • With the Registrar coordinates loans from the collection to other institutions.
  • Conducts and shares scholarly research about the collection, including provenance.
  • Interprets works of art for the museum’s audiences through lectures, brochures, catalogs, labels, wall texts, and digital media.
  • Cultivates advantageous relationships with the professional community, Board and Trustees, prospective donors and CMOA affinity groups, as well as with local community organizations to increase awareness of the museum and expand its base of supporters.
  • Actively participates in fundraising and audience development initiatives, including efforts to engage new audiences through digital technologies and visitor-facing strategies.
  • Develops and oversees operating and exhibition budgets.
  • Travels to pursue acquisitions, scholarly research, relationships, and beneficial contacts on behalf of CMOA.
  • Represents CMOA nationally and internationally at art fairs, conferences, openings and donor cultivation trips.
  • Carries out all activities and communications in a manner that promotes team work and mutual respect and is in keeping with CMOA’s overall strategic goals and standards of quality and excellence.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an EEO-1 Affirmative Action Employer-M/F/Veteran/Disability
Please apply through the Carnegie Museums’ website
(Posted 8/22)


Facility Manager, Carnegie Science Center, Pittsburgh

The FACILITIES MANAGER will supervise all maintenance and repair activities at Carnegie Science Center). This is to include scheduling of work force and all task assignments for both preventative and requested maintenance or repairs utilizing the CMMS system to optimize performance of building systems, equipment and resources. Complete all construction projects as assigned utilizing the Carnegie Museums of Pittsburgh Construction Policy. All work assignments carried out by unionized staff will be within the parameters of our applicable union contracts, realizing all of the museums negotiated advantages.


EDUCATION AND EXPERIENCE: Bachelors degree in engineering preferred with experience in financial and personnel management or equivalent work experience. Required experience with equipment installation and maintenance. Requires experience in supervision, training, developing and directing various technical staff in their duties. Minimum 5 years of experience at a supervisory level managing and directing the maintenance work for a large facility. Valid driver’s license is required.

KNOWLEDGE, SKILLS, AND ABILITIES: Understanding of historic and state-of-the-art mechanical, electrical, life safety and building management control systems. Working knowledge of MS Windows, Word and Excel. Ability to communicate and coordinate efforts of a multidiscipline maintenance department. Ability to monitor and work within fixed annual operating budgets. This position required working various schedule and times including daylight, evenings, nights and weekends.

PHYSICAL REQUIREMENTS: Required to stand, walk, sit, use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision and distance vision.

DIRECT REPORTS Trades and Custodial staff – as assigned Subcontracted maintenance providers – as assigned



  • Develop and motivate an effective staff, which can meet the present and future demands of the facilities and provide responsive and effective services in support of the mission of the organization.
  • Supervise, direct and control the day-to-day staff to assure that all tasks are performed according to established priorities.
  • Organize and coordinate the work of subordinates through effective distribution of workloads and responsibilities.
  • Schedule staff to assure adequate coverage at all times.
  • Provide on-the-job training for new employees, instructing them in the method that will secure optimum utilization of time and supplies and will maintain standards for customer service and resource utilization


  • Cooperate with other members of the department to meet the departmental goals.
  • Carry out the recommendations and directives of the VP of FP&O.
  • Develop and maintain effective channels of communication within the department, with other CMP components, and outside service providers and customers to increase workplace efficiency and effectiveness.
  • Assure accuracy in recording of time records.
  • Oversee completion of work orders and preventative maintenance sheets in a timely and proper manner.
  • Complete Project closeout reports.

Human Resource Management

  • Establish and maintain productive working relationships with staff, public and private groups, which utilize the facilities.
  • Conduct performance evaluations of direct reports, including goal setting. Recognition of performance and discipline as warranted.
  • Make hiring recommendations.

Budget Responsibilities

  • Maintain fiscal responsibility in seeing that functions are carried out within budget guidelines.

Quality Assurance

  • Insure that identified industry best practices and procedures for all services directed are implemented.
  • Review construction plans to insure FP&O requirements are met.
  • Conduct periodic inspections of facilities to insure that standards are maintained.

Equipment/Supplies Management

  • Insure compliance with departmental purchasing policies and procedures to ensure that quality and cost goals are maintained and ensure that procurement occurs within budgetary constraints.
  • Interface between vendors and department staff to ensure that quality and cost effective products are used.
  • Assure that all equipment is properly maintained and functioning. Recommend the replacement or procurement of necessary equipment for all activities.

Training and Safety

  • Perform ongoing review and improvement of environmental safety and emergency procedures for facilities in cooperation with security personnel and components.
  • Keep abreast of new technology, applicable laws and standards in areas of responsibility.
  • Seek ongoing training to enhance or learn new relevant skills.
  • Participate in the definition and planning of training programs, both formal and OJT, for staff upon employment and throughout term of employment.

General Duties and Responsibilities

  • Observe and report, through the work order system, any and all defects, deterioration, wear and tear on the facilities. Inspect all facilities on a routine basis and assure that deficiencies are corrected.
  • Observe safety and security procedures.
  • Exhibit courtesy and sensitivity in interactions with the various internal and external customers.
  • Project the image and attitude of CMP.

This list is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive.

Other duties may be assigned to meet mission requirement of FP&O. Cooperation of all personnel is expected to carry out the mission

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an EEO-1 Affirmative Action Employer-M/F/Veteran/Disability
Please apply through the Carnegie Museums’ website.
(Posted 8/22)


Interpretive Planner, Penn Museum, Philadelphia

Open to all, the Penn Museum is home to remarkable objects and powerful stories that emerge from its extraordinary expeditions across the world. Discover the cultures of Africa, Asia, the Americas, and the Mediterranean, from the very first cities of the Middle East to the kings of ancient Egypt; from prehistoric Mexico to the lives of Native American communities today. Experience the mystery of the ancient past, gain an understanding of our shared humanity, and find your own place in the arc of human history.

The Penn Museum is renovating 75% of its public spaces, including many signature galleries while continuing with a robust special exhibition program. We seek an energetic, focused and talented interpretive planner to join our Exhibitions Department. Working under the Interpretive Planning Manager, the Interpretive Planner researches, develops the content and creates outlines for, and writes exhibition- and gallery-related collateral, including text panels, labels, audio and video scripts, multimedia content and other elements as required by project. In close collaboration with curators, content experts, researchers, and collections managers, this position serves as the primary contact for individual project teams. The position is responsible for working with the Project Manager to initiate the project schedule, establish milestone dates and deadlines for projects, as well as leading all content development meetings. The Interpretive Planner is responsible for writing labels for object removals and change-outs throughout the Museum, and manages the exhibition content. This position will also collaborate with external content developers, writers, multimedia and design firms as well as internal team members, including designers, preparators, conservators, collections managers and registrars. They will work with appropriate parties to design and conduct visitor studies and exhibit evaluation as needed. They are responsible for the purchase and procurement of content, including rights and reproduction for exhibition content. Finally, this position will mentor undergraduate and graduate students through the process of creating exhibitions regularly. This is a two-year, term-funded position with renewal subject to available funding and Museum needs.

To be considered, applicants must apply through the Jobs@Penn website, using this link:

About the University of Pennsylvania

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.


Bachelor’s degree in Art History, Archaeology, Anthropology, Museum Studies, Creative Writing, or related field required, Masters preferred, with 3-5 years experience or equivalent combination of education and experience required. Experience in research tactics and demonstrated experience in developing content and excellence in writing exhibition text, in a wide array of voices, for a wide range of audiences is essential. An understanding of informal learning strategies is helpful. Familiarity with cutting-edge interpretive and interactive approaches to museum exhibition practice is necessary. Understanding of the special needs associated with displaying museum objects. Ability to work collaboratively is essential. Ability to use the Microsoft Suites is essential, and working knowledge of Adobe Suites, Filemaker Pro, and collections database software is helpful. Knowledge of Vectorworks, Sketch Up or similar CAD program is helpful, but not required.

The position is rated an 025 in the University of Pennsylvania pay grade system which is publicly available to applicants to see here.
(Posted 8/22)


Curator, Fabric Workshop and Museum, Philadelphia

The Fabric Workshop and Museum (FWM), an internationally-acclaimed Artist-in-Residence (AIR) program and contemporary art museum in Center City Philadelphia, seeks a full-time Curator to lead and shape its artistic program. Founded in 1977, FWM encourages international artists at all stages of their careers to experiment with new materials and new media in a veritable living laboratory, working with studio staff, educators, and apprentices. Research, construction, and fabrication occur on-site in open studios that allow audiences to engage and witness art in process. Innovative exhibitions featuring a diverse range of artists convey a story of contemporary art that unites process with finished works. With an operating budget of over $4 million, major support is provided by the Marion Boulton “Kippy” Stroud Foundation along with generous grants from public and private foundations and individual donors including the National Endowment for the Arts and the Andy Warhol Foundation for the Visual Arts.

The Curator will organize compelling exhibitions featuring work made through the AIR Program or drawn from FWM’s Permanent Collection of more than 5,000 objects and works of art. The Registrar and Exhibitions Manager report to the curator, a senior position that reports to the Executive Director and works closely with the Director of Studio Operations, the Director of Education, and a prestigious Artist Advisory Committee comprised of national and international artists, curators, and museum directors. The Curator will join the leadership team for a recently funded project that will investigate innovative modes of audience engagement to spotlight FWM’s uniqueness as a maker and presenter through the intersection of its studio practice and exhibition program.


  • Lead the artist-in-residence selection process and the development of the exhibition schedule
  • Organize approximately three exhibitions per year
  • Oversee the content and interpretation of exhibitions to position resident artists’ work in larger cultural, historical, and aesthetic contexts that are relevant to our varied audiences
  • Lead and work cross-departmentally to develop and implement a master plan for the preservation and presentation of the collections
  • Engage with the Education Department to develop and implement programming that identifies emerging ideas and speaks to all ages and diverse audiences
  • Develop and oversee the scholarly content of publications for the Museum
  • Actively participate in the field through lectures, panels, conferences, and publications at FWM and elsewhere
  • Cultivate and maintain strong relationships with artists, donors, galleries, press, and colleagues at other institutions
  • Work with the Development staff to raise funds for exhibitions and programs
  • Liaise with FWM’s Board of Directors, Artist Advisory Committee and Collections Management Committee and oversee the work of guest curators
  • Other duties and responsibilities as assigned


  • BA or BFA required and MA in Art History or Curatorial Studies or MFA preferred
  • Five years’ experience organizing exhibitions and contemporary art projects, preferably within an institutional context
  • Exceptional knowledge of contemporary art and culture
  • Demonstrated ability to work with artists in the creation of new works
  • Superior public speaking ability, as well as excellent writing and editing skills
  • Self-motivated, flexible, and dedicated
  • Ability to work independently and collaboratively
  • Excellent organizational and problem-solving skills with attention to detail
  • Ability to work on several projects at once and change priorities on short notice

To Apply

The salary for this position is commensurate with experience and includes benefits. Interested candidates should send letter of interest, resume, three writing samples, salary expectations, and three professional references to When applying, include “Application: Curator” in the subject line of email. EOE. Only candidates selected for an interview will be contacted; no phone calls please.
(Posted 8/22)


Seasonal Visitor Services Positions, Eastern State Penitentiary and Historic Site, Philadelphia

Eastern State Penitentiary Historic Site (ESPHS) seeks outgoing, engaging and creative professionals for the position of Seasonal Visitor Services Staff. This position serves as the public face of ESPHS.

The Visitor Services team is responsible for creating a positive arrival and introductory experience for each and every visitor to the penitentiary. Responsibilities include welcoming and orienting visitors when they arrive at the Historic Site, selling admission and merchandise, distributing audio tour units, answering visitors’ questions, interacting with the public both in person and on the phone, and maintaining a clean and professional work environment. Visitor Services Staff also perform basic maintenance and upkeep of several locations and uphold safety and security standards.
Please note that Eastern State Penitentiary is a ruin and working conditions are not always ideal. Visitor Services staff spend a significant portion of their workday in outdoor conditions.

Qualifications for Visitor Services:
GED or high school diploma.
Cash handling experience.
Retail experience preferred.
Passion for learning and sharing knowledge with visitors from a wide range of ages, backgrounds and interests.
Comfortable working with the public.
Ability to provide exceptional customer service in a fast-paced environment.
Commitment to team process and fostering a collaborative work environment.
Fluency in a language other than English a plus.
Willingness to work outdoors in all types of weather.

Hours, salary and benefits for all seasonal staff: Positions are seasonal and part-time (minimum of three days per week), beginning in mid-September and ending the end of November. Applicants must be available for weekday and weekend shifts (approx. 9 am to 5:30 pm); occasional evenings required. The site’s year-round staff is generally hired from the ranks of seasonal staff. Hourly rate begins at $11.00/hr. After the completion of an evaluation process the pay raises to $12.10/hr. Subsidized healthcare is available after a two-month waiting period for seasonal staff who work a minimum of 30 hours a week.

To Apply: (Please send a resume and cover letter with your availability to In your cover letter please include why you want to work at Eastern State Penitentiary and what you feel makes an excellent visitor experience at a museum/historic site. The deadline for applications is Friday, August 31, 2018 at 5:00 pm. No phone calls please.

About ESPHS: When Eastern State opened more than 180 years ago, it changed the world. The first prison of its kind – a penitentiary – it was designed to inspire true regret in the hearts of criminals. The building itself was an architectural wonder; it had running water and central heat before the White House and attracted visitors from around the globe. Although the prison now stands in ruin, its story remains relevant today. (When Eastern State Penitentiary opened as a historic site in 1994, it attracted just over 10,000 daytime visitors – in 2015 it was visited by more than 200,000. The site’s staff and programming continue to grow by inviting the public into new spaces, mounting (original exhibits and artist installations, and engaging visitors in conversations about the history and legacy of the building.

The penitentiary is open every day, year-round from 10:00 am to 5:00 pm For more information please visit
(Posted 8/22)


Museum Curator, Pennsylvania Lumber Museum, Pennsylvania Historical and Museum Commission, Galeton

Interested in environmental and industrial history?  Hands-on curatorial work?  The PA Lumber Museum in beautiful Potter County is looking for an experienced curator to manage, interpret, and care for a variety of collections including archival and library material, two historic buildings, and outdoor exhibits related to the history of logging and Pennsylvania’s forests.

The Pennsylvania Lumber Museum (part of the PA Historical and Museum Commission’s Trails of History) collects, preserves, and interprets the history of Pennsylvania’s forests and forest industries and their role in the cultural and economic growth of the Commonwealth and the nation.  Notable exhibits include Challenges and Choices in Pennsylvania’s Forests, which tells the story of “Penn’s Woods” from the Native Americans and European settlers through today; a recreated late nineteenth century lumber camp and sawmill with operational steam-powered saw; Shay logging locomotive; and a Barnhardt log loader.  A sustainable forestry trail illustrates on-going efforts to maintain Pennsylvania’s forests.  Special events introduce the public to lost skills such as log rolling and birling.

The curator will be responsible for managing, interpreting, and caring for approximately 4,000 artifacts; 90 cubic feet of archival material, including photographs, manuscripts, maps, and ephemera; a 4,000 volume research library; two historic buildings; indoor and outdoor exhibits; and the historic landscape.  Work includes evaluating and recommending additions to (accessions) and deletions from (deaccessions) the collection; cataloging; inventory; documenting, identifying, and resolving numbering problems; and collections care and storage.  In cooperation with site staff, the curator interprets collections, exhibits, buildings, and landscape for the public and researches, plans, and installs new exhibits.

Salary range is $49,076.00 – $74,641.00 Annually

Information on eligibility and instructions on applying for this posting are on the Pennsylvania State Civil Service Commission website at .
(Posted 8/14)


Posting a job opening with PA Museums

Hiring the best candidate increases your organization’s capacity, and PA Museums is here to help.  We post job openings as a service to our membership and potential membership.  We post positions available in the Commonwealth of Pennsylvania and sometimes those in neighboring states depending upon a number of variables.  To post a position opening with PA Museums, please feel free to send us your job description that includes any application deadlines, salary information, and how to apply.  We post openings for thirty days, but we are pleased to extend postings at your request. Please email us.