Job Openings

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Project Manager, PA Museums, Harrisburg

PA Museums has been awarded a National Leadership Grant from the Institute of Museum and Library Services.  PA Museums will be working in partnership with the PA Historical and Museum Commission (PHMC) and a team of advisors to design and pilot Accessibility Excellence, a self-assessment program through which museums can establish their accessibility baseline and work to meet national standards for museum access.  The program will result in a tested methodology and an accessibility toolkit.  PA Museums is searching for a Project manager to help direct the Accessibility Excellence program.

Scope of activities:

Communication and administration

  • Coordinate communication with and meetings of Access Advisory Council (AAC) and Accessibility Excellence Working Group (AEWG); prepare pre- and post-reports for meetings and distribute as appropriate
  • Monitor and manage project timeline
  • Organize and participate with AEWG in equity training focused on people with disabilities; project manager will also need to take the PA Association of Nonprofit Organizations (PANO) series of webinars related to people with disabilities that PA Historical and Museum Commission personnel on the AEWG will take as part of pre-grant activities
  • Serve as liaison between partners, supporters, AAC, and AEWG
  • Track and report own hours and activities; also responsible for receiving and tracking time and activities of other project participants for grant administration purposes
  • Work with AAC and AEWG to post grant activities on conventional and social media to build public interest in the project
  • Help to coordinate Accessibility Excellence with other DEIA efforts in the Bureau of Historic Sites and Museums of PHMC

Site visits and assessment

  • Work with AEWG and AAC to develop all elements of the Accessibility Excellence toolkit, including the museum self-assessment survey
  • Work with AEWG and AAC to review, evaluate, and refine the site assessment process and instruments (templates, etc.)
  • Work with Center for Independent Living (CIL) partners, AEWG and AAC to finalize survey teams and assign visits
  • Work with CIL partners and AEWG to schedule site visits and serve as point-of-contact between survey teams and site personnel regarding logistical and other issues; keep AAC informed of schedules so they may participate if desired
  • Participate in 5-6 site visits at a variety of sites (type, location, team make-up) in order to evaluate the prototyping process
  • Work with survey teams to ensure all reports follow templates; troubleshoot issues with templates or other prototype elements; make recommendations to AEWG and AAC regarding changes to templates

Recommendations and implementation

  • Work with AAC and AEWG to review site reports and identify Bureau/agency level and multi-site recommendations
  • Work with AEWG and sites to prioritize site-specific recommendations
  • Work with AAC, AEWG, and Concurrent Technologies Corporation to develop technology pilot project/use technology to make toolkit more accessible
  • Work with AEWG to develop staff training and resource hub based on recommendations
  • Prepare draft IMLS reports for review by AAC, AEWG, and others as appropriate for submission by PA Museums
  • Oversee final project review/evaluation using IMLS performance measure standards and draft final IMLS project report for submission by PA Museums
  • Work with others to develop session proposals for PA Museums, the Mid-Atlantic Association of Museums, AAM, AASLH, and PANO conferences
  • Work with AAC, AEWG, others to assemble toolkit for distribution to other museums, supporters, non-profits
  • Work with AAC, AEWG, others to develop and implement a plan for digital distribution of Accessibility Excellence, including methods to track user feedback, monitor maintenance issues and ensure necessary repairs
  • Work with AAC, AEWG, others to develop a sustainability plan for Accessibility Excellence
  • Work with AAC, AEWG, others to draft long-term BHSM access and inclusion plans; develop quantitative means to measure success of implementation of these plans

Desired qualifications:

  • Familiarity with access and inclusion issues for people with disabilities
  • An understanding of and commitment to diversity, equity, inclusion, and access
  • Experience working with staff and consultants individually and in teams; ability to adjust communications and interactions as needed; strong interpersonal skills and communication skills
  • Excellent organizational skills, preferably experience in administering or managing multifaceted grant projects.  Familiarity with IMLS NLG grant program a plus.
  • Excellent written and oral communication skills across various platforms with reasonable accommodations
  • Position will be based in Harrisburg, but incumbent must be able to independently travel to historic site/museum locations to participate in site visits, with some overnights required (expenses reimbursed)
  • Experience with development and implementation of qualitative data-gathering projects, including analysis; experience compiling, reviewing, and reporting data
  • Solid analytical and problem-solving skills
  • Be detail-oriented and have strong project management skills
  • Familiarity with Microsoft Office 365 suite, Skype, Survey Monkey or other survey management software.  Familiarity with various social media platforms to help promote the project and its activities
  • Ability to pass a PA State Police background check
  • Bachelor’s degree in a relevant field, and two years of experience working in a DEIA-related position

Salary range:  $45,000 – $55,000

This position reports to Rusty Baker, Executive Director of PA Museums.

To apply, please send a cover letter and resume or CV to rusty.baker@pamuseums.org or by mail to Rusty Baker, Executive Director, PA Museums, 300 North Street, Room 504, Harrisburg, PA  17120. The deadline to apply is October 25, 2019. No phone calls please.
(Posted 10/3)

Executive Director/CEO, Fort Ligonier and Braddock’s Battlefield History Center, Ligonier

The Fort Ligonier Association’s Board of Trustees is seeking an experienced and visionary Executive Director/CEO for Fort Ligonier Museum & History Education Center (the Fort) and its sister site, the Braddock Battlefield History Center (BBHC). The Executive Director/CEO will work collaboratively with two dedicated boards and highly motivated staff to steward a bold new future for the organizations. The Fort and BBHC showcase and interpret some of the most comprehensive and well-preserved historic structures, collections, and exhibits on the French and Indian War in the United States for both study and enjoyment.

HISTORY
Fort Ligonier was the last and most formidable “post of passage” built by British military engineers in the epic campaign that brought General John Forbes’ army across the Pennsylvania wilderness to dislodge the French from the headwaters of the Ohio River at Fort Duquesne. Similarly, the Battle of the Monongahela (also known as “Braddock’s Defeat”), July 9, 1755, was one of the most important battles in 18th-century North America and one of the most significant stories of the French and Indian War in western Pennsylvania. Fort Ligonier (Forbes Campaign, 1758) and Braddock’s Defeat (Braddock Campaign, 1755) are intricately linked as both campaigns shared the same goal of taking French Fort Duquesne at the Forks of the Ohio, the key to controlling North America. George Washington was a central figure in both campaigns, playing key roles in the Battle of the Monongahela, at Fort Ligonier and the successful takeover of Fort Duquesne by the British. Fort Ligonier is a private, nonprofit, 501(c)(3) organization chartered in 1949 with an institutional mission to enrich the lives of today’s citizens and future generations through education and preservation by sharing the powerful stories of Fort Ligonier that changed world history. Fort Ligonier consists of the historic fort, an educational museum and a history center. It is also responsible for operating and managing the recently acquired Braddock’s Battlefield History Center. Through a generous donation, Fort Ligonier acquired the Braddock’s Battlefield History Center, a small museum in North Braddock located on the site of the first clash of the 1755 Battle of the Monongahela, approximately 40 miles west of Ligonier. Fort Ligonier’s Board of Trustees unanimously voted to move forward with this project and manage the History Center as our sister site. Initial plans include minor capital improvements, evaluating exhibits and collections, developing educational and community programming, and creating an integrated strategic and interpretive plan. After a temporary winter closure, the Center re-opened in May 2019. A newly established BBHC Board of Directors is assisting Fort Ligonier staff in these early stages of planning and operations. Recently, the Fort Ligonier Association successfully completed a “Fortifying our Future” capital campaign of $8.25 million for major capital improvements including a new education center. We are now poised to expand educational programming, research projects and attendance as we work towards our goal to be a nationally recognized educational institution for the French and Indian War and the global Seven Year’s War. Implementing a long-range strategic plan and a comprehensive interpretive plan as blueprints for action, we have worked to carefully strengthen the organization and extend its impact throughout the region. Once a seasonal operation, we have transformed this reconstructed 18th century British fort, historic site and acclaimed museum into a year-round learning center.

Fort Ligonier is located in the beautiful town of Ligonier in the Laurel highlands of western Pennsylvania. Ligonier has frequently been named on many national lists, such as “Eighteen Most Charming Small Towns Across America” (Country Living Magazine, 2015) and “Great Small Towns Near Washington DC” (Washingtonian Magazine, 2015). Ligonier is close to shopping, world class health care, major cities, and affords abundant opportunities for outdoor activities such as hiking, camping, canoeing and skiing. Ligonier has rich and numerous state and national park historic sites in close proximity.

POSITION PURPOSE
The Executive Director/CEO will provide the strategic leadership, creativity, management, and direction necessary to advance the missions of the Fort and the BBHC, and pursue a clear, impactful and sustainable vision for the organization to achieve a greater level of recognition on a national and international level. The Executive Director/CEO has the responsibility for ensuring that both the Fort and the BBHC meet their financial and programmatic goals. In addition, they are the primary spokesperson, fundraiser, and ambassador for the organization, articulating vision, values and contributions to community, partners, educators, the broader museum community, the news media, and national and international partners. The ExecutiveDirector/CEO reports to the Board of Trustees of the Fort Ligonier Association. Particular characteristics for the new Executive Director/CEO include, but are not limited todemonstrated success and experience in the following areas:
– Leading and being part of a highly cohesive and functioning team;
– Community relations and partnerships;
– Substantial experiences in fundraising and donor relations, including familiarity with
regional and national organizations, philanthropic foundations and corporations;
– Financial management acumen and sophistication;
– Being a self-starting, self-motivated and proactive leader;
– Showing a knowledge and appreciation for history;
– Willingness to “roll up their sleeves” and work alongside all levels of staff.
Successful candidates shall have substantial high-level communication skills, proficient information technology skills, and experience in the non-profit realm and/or history-related field.

POSITION SUMMARY
Under the direction of the Board of Trustees, the Executive Director/CEO is responsible for:
– Overall management and operation of the Fort, including its historic site, museum and Center for History Education, and the BBHC;
– Leading operations of the Fort including the major functions of community engagement, education, exhibitions and programming, fundraising, budgeting, and visitor experiences;
– Leading the operations of BBHC which is in a start-up phase of a smaller and developing site. The highest priorities will be the development of a sustainable income stream and a strategic plan;
– Establishing and maintaining fundraising, partner, donor and sponsor relations and cultivations, and playing a leading role in increasing financial support for both the Fort and BBHC;
– Protecting the organization’s financial assets, practice sound financial management and ensure stability;
– Ensuring that the public use of the Fort and the BBHC and their resources continue to grow;
– Serving as the public face and spokesperson, clearly articulating mission and activities, and fostering and maintaining a close working relationship with regional and national museums and other related institutions;
– Working closely and transparently with the boards of the Fort and BBHC and their committees, providing updates, soliciting feedback, and engaging members in constructive dialogue;
– Identifying, recruiting, developing, and retaining a talented, accomplished, and diverse staff and volunteers to meet the evolving needs of the organization.

POSITION REQUIREMENTS
– A minimum of five years successful experience leading a similar organization or agency, or senior management level leadership experience including strategic planning, fundraising and sales, personnel supervision and evaluation, project management, budget preparation and management, financial literacy, communications, and program implementation;
– An advanced degree in history, public history, business, urban planning or a related field preferred;
– Superior management skills, including an eye for talent and an ability to attract and retain a first-rate staff;
– Ability to work with an engaged Board of Trustees and staff, donors, members, government officials, the local community and media;
– A strong commitment to diversity and gender equity;
– Excellent interpersonal skills, including the ability to lead and work as a member of a team, plus inspire an organizational culture that supports the organizations ’s values and principles;
– Ability to collaborate with partners in the local and regional historical community;
– Ability to work in an educational organization or public agency, museum or historic site, with progressive responsibility;
– Appreciation and basic knowledge of the Fort Ligonier Association is desirable.

This is a full time, salaried position. The annual salary range is $90,000 to $125,000. The final salary will be based on the experience and qualifications of the successful candidate.
Fort Ligonier Association is an Equal Opportunity Employer

HOW TO APPLY

Review of candidate materials will begin immediately with a deadline of November 11, 2019. The application should include a resume with contact information for at least three professional references and a letter of interest addressed to Dr. Brent D. Glass, Brent D. Glass LLC, 1921 Sunderland Place NW, Washington, DC 20036.
Please email your application to FtLigonierSearch@gmail.com
Hard copies of application packages may be mailed to:
Dr. Brent D. Glass
Brent D. Glass LLC
1921 Sunderland Place NW
Washington, DC 20036
(Posted 10/10)

Curator, Berks History Center, Reading

The Historical Society of Berks County dba Berks History Center (BHC) in Reading PA is seeking an energetic and passionate museum professional for the role of its Museum Curator. The ideal candidate will be a pragmatic, detailed-oriented leader who is familiar with all facets of a historical society’s operations including curatorial duties, collections management and facility operations. Candidates must be professionally flexible and understand that all employees within the organization wear many hats at any given time. This position reports to the Executive Director.

Position Goal: The BHC Curator contributes to the organization’s success by preserving the artifacts in the BHC collections and through the interpretive exhibits it offers to the citizens of Berks County and those that visit us to gain an understanding of the unique legacy of our community. In addition, the position contributes to the organization’s success by assisting the executive director in the oversight of facility maintenance ensuring that the collections, exhibits and programming provided by the BHC are accessible to the public.

Performance Responsibilities: In the organization’s next curator, the BHC is looking for someone with a strong knowledge of collections management and curatorial responsibilities who will be responsible for the care of the organization’s 20,000 object collection. The essential functions of this position include, but are not limited to, the following fundamental duties:

  • Artifact evaluation, inventory and cataloging
  • Development and installation of museum exhibits
  • Physical Maintenance/Conservation of Collection
  • Serves as the senior staff historian: researches the history of Berks County and helps to ensure the accuracy and academic integrity of museum content
  • Compose content for The Historical Review of Berks County, social media posts
  • Oversees all curatorial duties, researching the artifact collection, identifying objects for acquisition and de-accession
  • Responsible for all collection management duties, including: preventative conservation, and facilities maintenance.
  • Responsible for all registrar duties, including actively back-cataloging the BHC’s artifact collection, oversight of artifact acquisition and accessioning, management of all incoming and outgoing loans, resolving old loan issues and deaccessioning
  • Work with appropriate staff to update and revise the BHC Museum Collections Management Policy, Disaster Plan, Conservation Plan and other documents, as needed
  • Represents the organization by speaking with local television, newspaper and other media outlets
  • Conducting specialized tours for VIPS, academics, etc.
  • Prepares and presents lectures and outreach programs
  • Demonstrates strong writing skills
  • Manages museum Interns and volunteers
  • Serves as a liaison with the Museum & Library Committee. Facilitation of and record keeping for the BHC Museum Committee meetings
  • Other duties as assigned

Qualifications:

An M.A. in Public History, Museum Studies, Fine and/or Decorative Arts, or a related area, as well as 10 years minimum previous experience in historical organization or museum management is required.

Terms of Employment: Full Time – Experienced. Compensation package is negotiable and commensurate with experience. Benefits include medical, dental and vision insurance, paid time off and a 403(B) plan.

The position holder must be able to perform the essential functions of the job with or without reasonable accommodations. It is the responsibility of the employee to inform the BHC Executive Director of any and all reasonable accommodations that will be required.

Please send PDF cover letter, resume and three (3) writing samples to:

Benjamin Neely, Executive Director
executive.director@berkshistory.org

EQUAL EMPLOYMENT OPPORTUNITY

The BHC is committed to providing equal employment opportunity for all persons regardless of age, citizenship, color, disability, marital status, national origin, race, religion, sex, veteran status, genetic information, ancestry, and any other protected status. The BHC values and promotes diversity as a strategic advantage.

Berks History Center Mission:

Berks History Center leads the way in telling the 300-year story of Berks County and its people, with the aim of building an understanding of our unique history, strengthening our sense of community and inspiring our community’s progress in the years to come.

More about the BHC:

Founded in 1869, the Historical Society of Berks County, now the Berks History Center (BHC), is the official historical society for Berks County, Pennsylvania as recognized by the Berks County Board of Commissioners. The BHC owns and operates two facilities in Reading Pennsylvania. The BHC’s Museum collection includes, 28,941 three-dimensional artifacts dating from 1684-2017. The purpose of the BHC is to promote the discovery, collection, preservation and publication of the historical legacy, records, and information relating to Berks County and the City of Reading. It accomplishes this by collecting and preserving Berks County artifacts, court records, books, newspapers, maps, genealogies, artwork, relics, engravings, manuscripts, letters, and all other materials that illustrate and document the history, growth and development of the area. Our concentration includes, but is not limited to, the social, commercial and artistic development that shaped the community we serve. In addition to being an important adjunct to the educational institutions in Berks County, we also strive to promote the artistic and cultural legacy of our community, which enhances the quality of life and place for the citizens of Berks County, as well as the county’s reputation as an important destination for tourists throughout the world.

The Center’s Henry Janssen Research Library & Archives is staffed by a full time archivist and holds 2,782.37 linear feet of archival and manuscript material, including 272 collections, with 7,628 books, 600 maps and 20,665 photographic images. This state of the art research center hosts genealogists, scholars and researchers from all 50 states and abroad.
(Posted 10/8)

Archivist, Berks History Center, Reading

The Historical Society of Berks County dba Berks History Center (BHC) in Reading PA is seeking an energetic and passionate library/archives professional for the role of its Archivist. The ideal candidate will be a pragmatic, detailed-oriented leader who is familiar with all facets of a historical society’s operations including archivist/librarian duties, collections management and facility operations. Candidates must be professionally flexible and understand that all employees within the organization wear many hats at any given time. This position reports to the Executive Director.

Position Goal:  The BHC Archivist contributes to the organization’s success by preserving the archival materials and library holdings of the BHC’s Henry Jansen Library collections and through the operation of the research library open to the citizens of Berks County and those that visit us to gain an understanding of the unique legacy of our community. In addition, the position contributes to the organization’s success by assisting the executive director in the oversight of facility maintenance ensuring that the research library and programming provided by the BHC are accessible to the public.

Performance Responsibilities:  The Archivist will be a critical member of the overall staff team, who supervises two Library staff members, volunteers, and interns. The Henry Janssen Library is the center for genealogical and historical research at the Berks History Center. BHC’s archival holdings have grown extensively since the founding of the Society in 1869 and include both personal and family papers as well as the records of churches, cemeteries and local businesses. Some items especially worth noting are: County tax records from 1754 to 1850; Census reports from 1790 to 1920; over 17,000 photographs; newspapers from 1796 to the 1940s (including the run of the Reading Eagle from 1869 to 1988 on microfilm); Church and Cemetery Records from 1730 to present; and numerous histories on local Berks County families.

  • Accepts donations of materials for consideration as potential accessions to the Collection, ensuring the proper paperwork is completed and temporary custody standards are followed.
  • Processes new accessions following archival standards.
  • Responsible for establishing inventory and cataloging priorities for the entire library and archival collections and implementing work plans to accomplish collections management goals.
  • Plan and manage collections storage for archives, library materials, vertical files and microfilms.
  • Deaccessions materials which are superfluous to the Library and organization’s collections policy and overall mission.
  • Assists the Assistant Archivist with Reference desk duties as needed.
  • Ensures proper handling of materials in research rooms.
  • Responds to remote research requests and handles photograph reproduction requests, including scanning materials.
  • Oversees the work of the Assistant Archivist and a part-time Library Assistant, as well as monitors the work of about thirty volunteers, and assigns projects when applicable.
  • Maintains statistics of Library visitation and use, including tabulating daily visitor totals and inputting data into an Excel spreadsheet.
  • Prepares weekly deposit forms for admission and copies fees. Works with the Financial Administrator to reorder office supplies and maintain service contracts related to the Library.
  • Compose content for The Historical Review of Berks County, monitor the Organization’s social media accounts, with the Communication Director, to moderate and encourage engagement.
  • Provides research support to the curator.
  • Curates temporary mini-exhibits that coordinate with special events or organizational marketing plans.
  • Performs other duties as assigned.
  • Must be able to work Wednesday to Friday, 8am to 5pm and Saturday, 8am to 4pm, with occasional night and weekend hours for organizational events and other needs.

Candidate must be able to present the following background checks, required by the Commonwealth of Pennsylvania and the Board of Trustees of the Berks History Center, on their first day: Pennsylvania State Police PATCH; PA Childline – PA Child Abuse History Clearance Program; FBI Fingerprinting Services. Successful candidates will also be required to sign the BHC Child Abuse Policy and the BHC Code of Conduct Form.

Qualifications:

  • Graduate degree in Library Science, Public History or Museum with coursework or educational experience in archives. Preferably an MS in Library Science with an Archives Management Concentration from an ALA/SAA-accredited program.
  • Demonstrated interest in America History. Undergraduate degree in History preferred.
  • Five or more years professional archival experience in an archives or special collection environment with staff and volunteer management experience.
  • One or more years experience processing a wide variety of archival materials following current archival standards and policies.
  • Experience using a collections management system, such as Archivist’s Toolkit or preferably PastPerfect.
  • Knowledge of reference services in a research setting, especially archives and special collections.
  • Ability to use standard office equipment (ie copy machine), microfilm readers and book scanners. Trains staff, volunteers and interns on how to use these devices. Ability to troubleshoot basic technology issues.
  • Understanding of copyright regulations as they relate to library and archival materials.
  • Experience using a wide variety of social media platforms and an understanding of how they can apply to a LAM/LIS setting.
  • Demonstrated written and oral communication skills.
  • Ability to work independently, as well as on a large team often with competing deadlines.
  • Participation in the formulation of policy, procedures, programs, planning, and budget preparation in cooperation with the Museum & Library Committee and Executive Director.
  • Demonstrated commitment, through active membership in professional and/or scholarly associations and the interest in staying current on professional trends and policies.

 

Terms of Employment:

Full Time – Experienced.  Compensation package is negotiable and commensurate with experience.

The position holder must be able to perform the essential functions of the job with or without reasonable accommodations.  It is the responsibility of the employee to inform the BHC Executive Director of any and all reasonable accommodations that will be required.

Please send PDF cover letter, resume, and three (3) writing samples to:

Benjamin Neely, Executive Director
executive.director@berkshistory.org

 

EQUAL EMPLOYMENT OPPORTUNITY

The BHC is committed to providing equal employment opportunity for all persons regardless of age, citizenship, color, disability, marital status, national origin, race, religion, sex, veteran status, genetic information, ancestry, and any other protected status. The BHC values and promotes diversity as a strategic advantage.

Berks History Center Mission:

Berks History Center leads the way in telling the 300-year story of Berks County and its people, with the aim of building an understanding of our unique history, strengthening our sense of community and inspiring our community’s progress in the years to come.

More about the BHC:

Founded in 1869, the Historical Society of Berks County, now the Berks History Center (BHC), is the official historical society for Berks County, Pennsylvania as recognized by the Berks County Board of Commissioners. The BHC owns and operates two facilities in Reading Pennsylvania. The BHC’s Museum collection includes, 28,941 three-dimensional artifacts dating from 1684-2017. The purpose of the BHC is to promote the discovery, collection, preservation and publication of the historical legacy, records, and information relating to Berks County and the City of Reading. It accomplishes this by collecting and preserving Berks County artifacts, court records, books, newspapers, maps, genealogies, artwork, relics, engravings, manuscripts, letters, and all other materials that illustrate and document the history, growth and development of the area. Our concentration includes, but is not limited to, the social, commercial and artistic development that shaped the community we serve. In addition to being an important adjunct to the educational institutions in Berks County, we also strive to promote the artistic and cultural legacy of our community, which enhances the quality of life and place for the citizens of Berks County, as well as the county’s reputation as an important destination for tourists throughout the world.

The Center’s Henry Janssen Research Library & Archives is staffed by a full time archivist and holds 2,782.37 linear feet of archival and manuscript material, including 272 collections, with 7,628 books, 600 maps and
(Posted 10/8)

Digital Collections Analyst, Pennsylvania House of Representatives, Harrisburg

If you would like to apply or know someone who is qualified, please submit a resume and cover letter to Jesse Teitelbaum, Director of Archives, at jteitelbaum@pabmc.net by close of business on Friday, October 18, 2019.

GENERAL DEFINITION:  This is highly specialized work that involves use of collections, including, but not limited to the research relating to general history of the House of Representatives and its Members, as well as the coordination of the digital collections held in the House Archives.

Assignments are performed under the supervision of the Director of Archives in accordance with CORE established policies and procedures.

This is a full-time position.  Days and hours of work are Monday through Friday, 9:00 a.m. to 4:30 p.m.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Assumes a primary role in the execution of research and reference functions in the operation of the House Archives in a timely and orderly fashion.

Helps to ensure the accessibility of the digital resources of the House Archives by determining the appropriate digital storage structure, analyzing the intellectual content of the source material, and conducting historical research for the preparation of metadata descriptions.

Works in conjunction with the Legislative Data Processing Committee and CORE Information Technology department to create, design and manage digital collections.  Helps to create policies and procedures for managing born-digital materials.

Performs routine and detailed research requests by assisting Members, House staff, outside agencies and the general public and makes records available for review.  Provides factual information on any topic related to the House of Representatives.

Uses archival standards to process all incoming records, manuscripts, and personal papers collections.  Uses archival software to publish online collection inventories to the web.

Researches the history and membership of the House of Representatives for use in the Historical Biographical Directory.  Updates, queries and produces reports from collection databases.

Prepares biographical summaries for use in farewell and congratulatory speeches as well as condolence resolutions.

Participates in outreach activities, workshops, seminars, and conferences to actively educate House officials and staff about the history of the House of Representatives and the House Archives.

Prepares research for exhibits and assists in other archival special events.

Assists the Office of the Comptroller and/or Right-to-Know Administrator with the prompt retrieval and compilation of documents for records requests submitted under the Right-to-Know Law.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:  Extensive knowledge of the Pennsylvania House of Representatives, Rules of the House, and the functions and operations of its various offices in relation to research and history.

Extensive knowledge of archival and records management principles.

Familiarity with cataloging/processing software associated with digital archiving and establishing metadata descriptions.

Ability to operate a variety of office equipment, including shredder, photocopy machine, fax machine, telephone and have knowledge to perform basic computer skills.

Use and knowledge of all relevant resources available to perform reference and research duties.

Ability to read, review and understand a record retention schedule.

Ability to understand and follow detailed oral and written instructions.

Ability to handle confidential information discreetly and ensure its integrity.

Ability to physically and mentally perform all essential job duties.

Ability to effectively work as a team player.

Sufficient physical strength and dexterity to lift and move heavy objects on a day-to-day basis.  (Approximately 25-50 lbs.)  Must possess the ability to stand, walk, sit.

Ability to perform within prescribed office procedures and decorum; maintain effective working relationships with coworkers, associates, legislators, and legislative staff; deal with the public in an effective, cooperative and courteous manner. 

EDUCATION AND EXPERIENCE:  A graduate degree in library science or history with significant graduate-level coursework in archival administration/theory is preferred.  Bachelors degree in library science, history, or related field, plus two years of digital archival work-related experience is required; or any equivalent combination of acceptable education, experience, and training.
(Posted 10/7)

 

Manager of PR & Marketing, York County History Center, York

Status:  Full-time, Salaried, Exempt
Reports to:  VP of Advancement

Overall Summary:  The Manager of PR & Marketing plays a key role in the marketing and communications strategy to promote the mission and work of the York County History Center.  As such, the Manager will coordinate marketing, advertising and communications campaigns according to History Center brand standards. This position will work to expand organizational recognition both locally and regionally in concert with a volunteer committee, community partners and tourism agencies in accordance with the strategic plan.

Expectations

  • Within the first month establish a 6-month plan for marketing and public relations aligned with strategic priorities
  • Identify outlets for media and marketing to attract diverse audiences within two months.
  • Utilizing market study data, collaborate in longer range planning with PR & Marketing Committee within three months
  • Within a year research opportunities and craft plans to expand funding for History Center marketing initiatives

Essential Functions:

Organizational Responsibilities:

  • Ensures all messages and communications are brand appropriate, welcoming, positive and guest focused.
  • Work collaboratively across departments and divisions
  • Provide marketing and communications perspectives to team members
  • Represent the institution at community and public meetings.
  • Support philanthropic efforts through securing sponsorships for marketing, events and programs
  • Develop a strong internship program incorporating design, communications and media students into the department work.

Marketing

  • Create a multi-faceted, innovative organizational marketing campaign and communications plan across all platforms, defining target audiences and key messages delivered through strategic and tactical initiatives.
  • Ensure brand and messaging consistency across all internal and external marketing and communication mediums in partnership with President/CEO and PR & Marketing Committee.
  • Collaborate with departments to develop and deliver marketing plans to maximum participation/attendance at events and programs and conclude by measuring results
    • Develop and monitor consistency guidelines for departments posting website information
    • Facilitate or design marketing materials for print
    • Establish social media campaigns
    • Create budgets to support campaigns
    • Report results
  • Establish an ongoing feedback/audience survey mechanism to measure organizational and marketing performance to foster organizational learning
  • Cultivate relationships with media contacts including editorial board, journalists and social media influencers.
  • Partner with organizations and businesses to maximize History Center exposure
    • Identify opportunities to promote team members and content
    • Develop materials for public presentations
  • Maintain all marketing photo and digital files.

Communications

  • Build relationships with key community organizations and stakeholders.
  • When needed serve a spokesperson in conjunction with VP of Advancement and President/CEO directing all communications including emergencies, crisis, media requests, etc. Connect media sources with appropriate leadership team members when needed.
  • Manage, develop, design and deliver communications materials including quarterly Center Piece, bi-monthly e-newsletters, blogs and other written materials
    • Work with the senior leadership team to theme these publications for content and ensure programs, services and timely information is included in the publications
  • Write and distribute all press releases to appropriate outlets and History Center team
  • Pitch stories about the History Center to local, and if appropriate, national media outlets.
  • Interface with public stakeholders to advocate on behalf of the York County History Center and the strategic initiatives
  • Prepares monthly reports for leadership team and Board of Directors

Required skills and competencies:

  • Experience in or appreciation for the history field
  • Appreciation for and experience working in a team environment
  • Positive self-starter with ability to work flexible hours, evenings and weekends as needed
  • Strong technology background with proven social media skills and abilities
  • Experience with various social media platforms, CMS software, Adobe InDesign, and related programs is preferred.
  • Exceptionally strong writing, and editing skills
  • Budget management
  • Excellent attention to detail and ability to manage numerous projects simultaneously
  • Spanish language ability desirable

Required Qualifications:

Candidates will have a Master’s or Bachelor’s Degree in Marketing, Communications, History, Journalism, or similar discipline and 2-4 years of experience in marketing, media or communications with supervisory skills. Ability to lift 40lbs, driver’s license and availability to work nights and weekends as needed. The York County History Center is an equal opportunity employer.

The York County History Center is an Equal Opportunity Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, military veteran status, or any other characteristic protected by law. Please submit cover letter and resume to PR & Marketing Search, York County History Center, 250 E. Market St., York, PA 17403. Electronic submissions are welcome at rrobinson@yorkhistorycenter.org . Please, no phone calls. www.yorkhistorycenter.org
(Posted 10/4)

Manager of Visitor Services, Philadelphia Museum of Art, Philadelphia

How You Will Contribute

The Museum is seeking an experienced manager to ensure the highest quality visitor experience for Museum visitors and members at the Main Building, Perelman Building, Rodin Museum, and the Historic Houses Cedar Grove and Mount Pleasant.  The Manager works as part of a team of four Visitor Services Managers to lead a core of Visitor Services Assistants and Parking Attendants.

Specifically, you will:

  • Actively participate in the delivery of a world class Visitor Experience throughout the Visitor Journey
  • Conduct regular walk-throughs and have a presence on the floor during operating hours to ensure public areas are welcoming and proactively address visitor concerns
  • Foster a team oriented environment built on collaboration and respect
  • Ensure all frontline staff have the information and tools they need to provide accurate information
  • Assist in training programs and other change initiatives to improve the Visitor Experience

Your diverse background includes:

  • Demonstrated supervisory experience (preferably of a large staff) in the hospitality industry or in a museum setting
  • Exceptional customer service and organizational skills
  • Ability to effectively communicate with a wide variety of staff and visitors
  • Must be available Monday through Sunday with evening hours on Fridays and Wednesdays as well as some holidays
  • An interest or knowledge of the arts is highly desirable

Please submit a cover letter and resume with your application here.
(Posted 10/4)

Chief Human Resources Officer, The Please Touch Museum, Philadelphia

How would you like to be part of the team at the most beloved children’s museum in Philadelphia?  Please Touch Museum (PTM), a non-profit organization, is seeking an experienced Chief Human Resources Officer. The CHRO leads the development and execution of human resources strategies, practices, and objectives. This position reports to the President & CEO and provides assistance and guidance to managers in relation to HR issues. As a member of the executive management team, the CHRO contributes to the overall direction of the Museum’s strategic plan.

Other responsibilities include but are not limited to: Managing the day-to-day operations of the HR office; Responding to legal complaints; Overseeing the completion and filing of regulatory compliance reports; Implementing succession planning, talent management, change management; Managing employee compensation programs; Creating and implementing diversity-oriented recruitment practices and inclusion programs; Developing HR policies for the Museum; Assisting management and employees in resolving personnel problems; Conducting investigations and providing mediation and conflict resolution for employee relations; interpreting and assisting with the consistent application of personnel policies and laws; analyzing complex HR issues; responsible for implementing performance management process; designing, implementing, and monitoring in-house and contracted training and development programs; directing employee benefit programs; managing and building support for the organization’s diversity and inclusion efforts; managing employee recognition; and leading commitment to the Museum’s reputation as an employer of choice.

Minimum Qualifications:

A minimum of 10 -15 years of senior-level Human Resource Management with 5+ years at the Executive level, in a mid-size cultural or non-profit institution; Bachelor degree required in related field; Master’s degree in HR preferred; broad knowledge and experience in employment law, compensation, organizational planning and development, employee relations, safety and training; experience in administration of benefits and compensation programs and other HR programs; strong analytical skills; business acumen and budget experience; excellent organizational skills; ability to strategically and tactically evaluate and implement sophisticated HR related programs and initiatives; ability to manage multiple projects with time-sensitive deadlines; strong facilitation and project management skills; excellent computer skills in Microsoft Office suite; payroll/HRIS system; proficiency in database management and record keeping; prepares and analyzes reports; exceptional written & interpersonal communication skills, with emphasis on expert relationship building; understand, interpret and apply laws and regulations; and prepare complex narrative and statistical reports.

To be honest; PTM is not for everyone. If you dislike a fun educational environment and a collaborative workforce, then PTM is probably not for you. If you do like an excellent time off package and competitive salary, please apply.  To apply for this opportunity, please email your cover letter, accomplishments and resume to: employment@pleasetouchmuseum.org. or mail to Human Resources, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131; fax to: (215)-581-3182; Email: Office phone:  215-581-3189  EOE
(Posted 10/4)

Director, Research and Evaluation, The Please Touch Museum, Philadelphia

Now is your chance to represent a nonprofit organization that changes a child’s life as they discover the power of learning through play.  Please Touch Museum (PTM) a non-profit organization seeking a Director of Research and Evaluation is responsible for PTM’s research agenda in all aspects of the Museum experience, (exhibit, education and visitor related. The Director is responsible for management of all federal grants.  The Director is the primary interface with external partners to advance research opportunities which align with the goals of the Museum’s research agenda.  The Director will also have a lead role in Museum accreditation initiatives for a successful re-accreditation..

Other responsibilities include but limited to: Research Development: help develop and advance research priorities list; define and facilitate involvement of community and research advisors; assess educational and experiential value of existing and developing exhibits and programs; coordinate, and share research and evaluation findings; support the development of, and adherence to, Human Research Protection Procedures; represent PTM’s Engagement Research and Advancement activities. Content Development:  manage and execute integrated research on early childhood learning “play as learning” studies to develop interpretive visitor focused approaches; developing and managing the creation of a multigenerational approach to collaborative inquiry-based learning environments; ensure the development of these engagements will have a clear focus on communities and learner diversity, inclusion, accessibility, and equity; lead the conceptualization and development of content and activities for exhibits, exhibit-related programs and media learning experiences, and proposals for project funding; responsible for the communication of research, testing, progress and results, serving in roles including planning, development, relationship & project management,  project facilitation, assessment, reporting & implementation and  interpretation delivery. Government Grant and Accreditation Development: manage government, foundation grants including proposal writing; research opportunities; lead the efforts of re-accreditation process to ensure proper compliance needs are met; well written documentation and timely submission.

Minimum Qualifications:

Minimum 5 years’ experience working in a Museum, non-profit, or similar environment or related field; experience in Education Research, Social Sciences Research, or related field required; Bachelor’s degree required in science, history, design, education or related discipline; Master’s degree in Museum Studies, social science, or related field preferred; excellent oral, written, and interpersonal communication skills; demonstrated experience in facilitation, project management (budgeting and scheduling); demonstrated experience in the development and managing of projects and grant budgeting; experience in government and foundation grant writing and reporting required; ability to analyze and apply relevant data to enhance or improve experiences in the Museum; proven ability to assess research and define the implementation of the research findings; ability to work independently, while informing the team, and efficiently to produce consistent, high-quality results over long-term project; Office Suite and Project Management Software and relational databases required.

To be honest; PTM is not for everyone. If you dislike a fun educational environment and a collaborative workforce, then PTM is probably not for you. If you do like an excellent time off package and competitive salary, please apply.  To apply for this opportunity, please email your cover letter, accomplishments and resume to: employment@pleasetouchmuseum.org. or mail to Human Resources, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131; fax to: (215)-581-3182; Email: Office phone:  215-581-3189  EOE
(Posted 10/4)

Membership and Communications Associate, The Athenaeum of Philadelphia, Philadelphia

Chartered in 1814 and located on Washington Square, The Athenaeum of Philadelphia is a membership-supported lending library and research archives that provides thoughtful and intellectually engaging programs and events for its members and the general public.

Responsibilities of this position include but are not limited to the following:
• Administrate and strengthen the membership program (50%)
o Maintain DonorPerfect database including processing membership applications, renewals, resignations, or forfeitures
o Oversee the membership benefits program
o Provide membership reports to the Executive Director and the Board of Directors
o Prepare new member packets and handle all membership-related mailings
o Plan and execute events designed to welcome, orient, recruit, and retain members
o Participate with staff at regular Athenaeum programs and events
o Provide tours to prospective members and Athenaeum visitors
o Develop appealing and effective membership material that promotes the Athenaeum’s identity and mission
o Help the Executive Director with grant applications as necessary
o Help the Executive Director in growing our development program, including annual appeals, campaigns, and legacy gifts
• Lead communications and marketing efforts (50%)
o Develop a communications plan and communications/social media calendar that increases our visibility and reach
o Write and create communications material and recruit and organize staff and volunteers to contribute communications material for the website, social media, e-newsletters, press releases, and print communications
o Maintain the Athenaeum’s website with current communications and material
o Help the Executive Director and Board of Directors by compiling Board material and taking minutes at Board meetings
Required qualifications:
• A Bachelor’s degree in a relevant field and minimum of 2 years of experience in a nonprofit organization, preferably a cultural organization
• Previous experience in member management, development, and/or marketing/communications
• Proficiency in DonorPerfect or other donor management system, Microsoft Office, social media (Facebook, LinkedIn, Twitter, Instagram), and a willingness to learn new applications
• Excellent verbal and written communication skills and editing skills
• Self-motivation and creative problem-solving skills
• Ability to organize and prioritize work and meet critical deadlines
• Excellent interpersonal skills and ability to work well in a team environment
• Availability to work evening and occasional weekend hours
• Understanding of and commitment to the mission and work of the Athenaeum of Philadelphia

Salary: This is a full-time position with competitive salary depending on experience. The Athenaeum of Philadelphia provides a generous benefits package that includes excellent vacation, comprehensive medical benefits package, retirement plan and parental leave for new parents.

The Athenaeum of Philadelphia is proud of the spirit of cooperation and mutual respect that extends throughout our organization. We are committed to a professional work environment where all individuals are treated with respect and dignity, without discriminatory or harassing behavior based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, national origin, ancestry, age, disability, genetic information, marital status, domestic partnership or civil union status, veteran status, or any other basis protected by law.

To apply: Please email a cover letter with salary history and requirements, resume, a portfolio including writing samples relevant to this position’s duties, and three references to bhessel@philaathenaeum.org. Please put “Membership and Communications Associate” in the subject line.
(Posted 10/4)

Temporary Programs/Office Assistant, The Pennsylvania Heritage Foundation, Harrisburg

The Pennsylvania Heritage Foundation is the non-profit partner to the Pennsylvania Historical and Museum Commission.

We are seeking a highly organized and responsible office personnel for a temporary position until the end of the year. The right candidate will be responsible for processing memberships and donations for multiple programs and will also assist with the administration of special projects.

Responsibilities include:

  • Process memberships and donations including data processing and mail merges
  • Process income and outgoing mail including program and project mailings
  • Process checks for deposit and minor accounting support
  • Communication with members by phone, email or written correspondence
  • Take notes and minutes for board and committee meetings.
  • Perform general office clerical duties
  • Assist with social media and website postings
  • Assist with projects and other duties as needed

Essential Position Qualifications:

  • High school diploma or equivalent; business school or related work experience; associate degree a plus
  • Prior experience handling office responsibilities and customer service
  • Proficient computer skills, including Microsoft Office Suite (Word, Excel and Outlook); database management including data entry and generating data queries a must, mathematical or accounting skills; social media a plus
  • Strong written communication and interpersonal skills
  • Highly organized multitasker who can work in a diverse environment
  • Ability to work independently and in a team environment.

Salary: $15.00 to $16.00 /hour

Experience:

  • Microsoft Office: 2 years (Required)
  • Excel: 2 years (Required)
  • Customer Service: 2 years (Required)
  • Accounting: 1 year (Preferred)
  • Database Management: 2 years (Preferred)

Education:

  • High school or equivalent (Required)

Benefits:

  • Flexible schedule

Location: 400 North Street, Keystone Building, Harrisburg, PA

Please include a cover letter with your resume to RA-paheritage@pa.gov. For more information on the Pennsylvania Heritage Foundation, please visit www.paheritage.org.
(Posted 10/3)

Administrative Assistant, National Association of Watch and Clock Collectors, Columbia

Department:    Member Services
Reports To:     Member Services Manager
FLSA Status:   Full Time; Non-Exempt

Summary

The Administrative Assistant is responsible for daily upkeep of the membership database and assisting the Member Services Manager and staff. Their purpose is to provide a helpful point of contact between members and Headquarters, as well as assisting with other business related matters.

Primary Responsibilities include

  • Process and post daily internet membership batches and research who is a new member, a reinstate member or a yearly renewal.
  • Update database daily with membership renewals received thru mail and phone. Create deposit to match daily monies collected which will be collected by Accounting Assistant for bank deposit.
  • Handle updating member file from dues collected and any member changes associated with daily renewals.
  • Update daily reports and spreadsheets.
  • Answer telephone and email correspondence.
  • Monthly USPS, UPS and Special Subscription reports.

Secondary Responsibilities include

  • Process membership resignations and deaths. Keep file of deceased members for publication in bimonthly Watch & Clock Bulletin. Contact surviving spouse with expression of sympathy and comment on policy of assuming membership number.
  • Update chapter officers in database and notify other departments of changes. Provide packet of services to new chapter presidents.
  • Provide printed database to Regionals for use at registration table.
  • Weekly update of development database of eligible recipients for Executive Director newsletter.
  • Provide bimonthly membership activity reports to chapter representative.
  • Maintain UPS shipment file and reconcile monthly invoice for Controller.
  • Other duties as assigned by Manager.

Knowledge and abilities

  • Knowledge of Microsoft products especially Excel, Word and Publisher.
  • Knowledge of calculator, copier and printer.
  • Ability to learn and operate postal equipment.
  • Knowledge of iMIS is a plus or other Membership/Association/CRM software.

Supervision

  • Performs under supervision of the Member Service Manager.

Qualifications

  • Associate’s degree.
  • Two to four years related experience and/or training.
  • Good phone etiquette.
  • Good typing skills.
  • Should have good oral and written communication skills.
  • Pleasant demeanor communicating with public, members and other staff.

Physical Demands

  • The employee will need to be able to multi-task; answer telephone and handle interruptions.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms.
  • The employee is frequently required to talk or hear.
  • The employee is occasionally required to stand; walk and climb or balance.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Work Environment

  • Work is computer intensive.
  • Telephone responsibilities.

Starting hourly wage is $13.00
Benefits: heath, vision, dental, LT/ST disability, vacation/sick/personal time, 401k.

To apply, please email: careers@nawcc.org
(Posted 9/27 until 10/11)

Director of Publications, Graphics, and Photographic Services,The Andy Warhol Museum, Pittsburgh

The Warhol is one of the four Carnegie Museums of Pittsburgh, and a collaborative project between Carnegie Institute, Dia Art Foundation, and The Andy Warhol Foundation for the Visual Arts, Inc. Plans to house The Warhol in Pittsburgh were announced in 1989, and the museum opened its doors during a 24-hour celebration on May13, 1994. Originally built in 1911 as a distribution center for products sold to mills and mines, The Warhol was redesigned by architect Richard Gluckman and features seven floors of gallery and exhibition space as well as an underground level that houses The Factory education studio and the conservation lab.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The DIRECTOR OF PUBLICATIONS, GRAPHICS, AND PHOTOGRAPHIC SERVICESdirects the preparation, design, production, and publication of exhibition catalogs and printed and electronic materials relating to the museum’s exhibitions, collections, and education programs. Works closely with relevant departments to assess goals for publications and graphics projects; establishes budgets and schedules; and manages projects from concept through development to completion. Is responsible for editing, copyediting, and proofreading. The individual identifies and directs outside contractors and vendors, such as designers, printers, photographers, editors, copyeditors, writers, and translators, to ensure that books and other printed and electronic materials meet the museum’s aesthetic standards and production/delivery schedules within budget parameters. Actively pursues partnerships co-publishers and distributors for museum publications. Supervises and oversees photographic services, including in-house imaging, and rights and reproduction and licensing to ensure compliance. The director contributes to museum-wide planning processes and works across a variety of departments to achieve the museum’s strategic objectives.

EDUCATION AND EXPERIENCE:
B.A or comparable degree is required, an M.A. degree is preferred. Must have a minimum of five years of experience in editing and managing the production of art publications, ideally in an art museum, along with the ability to motivate, manage, and influence staff; an equivalent combination of education and work experience will also be considered

KNOWLEDGE, SKILLS, AND ABILITIES:
Highly developed aesthetic sensibilities, as well as superior communication, interpersonal, and organization skills are required. Ability to multi-task; manage a complex schedule of deliverables; work within time and budgetary constraints; and thrive in a fast-paced, team-oriented environment. Knowledge of relevant intellectual property issues and proficiency with Microsoft Office programs (Word, Excel, Outlook) as well as the Adobe Creative Suite (Photoshop, InDesign, Illustrator) and electronic editing required. The individual will be expected to gain proficiency with TMS, the museum’s collection’s management database as well as a variety of content management systems used for web=based projects.

PHYSICAL REQUIREMENTS:
Work is primarily sedentary in nature; no special demands are required.

PRINCIPAL ACCOUNTABILITIES:
– Works closely with curatorial, exhibitions, education, and marketing staff to determine the goals and requirements of all publications, graphics, and projects within the context of the museum’s overall strategic objectives and time lines. Works closely with the Museum marketing department and the manager of digital engagement to ensure compliance and continuity with Museum branding.
– Provides substantive editing (including manuscript preparation and content/structural review), copy editing, and proofreading for books and catalogs; in-gallery communications, such as didactic texts, brochures, gallery guides, object labels, and digital interactives; banners and signage; other printed materials, such as program guides, annual reports, and ephemera; and web content. Supervises in-house staff and/or independent contractors involved in same. Engages other content providers (e.g., writers, translators, etc.) as needed.
– Oversees in-house graphic design; identifies and supervises contracted designers and production service providers; and ensures that books and other printed and electronic materials meet the museum’s aesthetic standards and brand identity.
– Establishes accurate budgets and schedules for projects within the department’s purview; actively works with staff to ensure adherence to budgets and schedules; monitors progress from concept through creation to final production; forecasts changes as needed; anticipates problems; and proposes possible solutions. Develops the department’s annual operating budget and monitors progress. Maintains accurate financial records. Keeps supervisor informed about major issues affecting budgets and scheduling.
– Enhances the museum’s publishing program and contributes to efforts to increase visibility and revenue generation by actively pursuing partnerships with co-publishers and distributors for museum publications. Maintains and expands contacts in the publishing field.
– Oversees the museum’s rights and reproductions and licensing activities, including the fulfillment of requests and related invoicing/record-keeping. Develops and ensures compliance with relevant policies and procedures. Develops and implements strategies to increase earned revenue and the visibility of the museum through its rights and reproduction, merchandising, and licensing efforts.
– Prepares and/or reviews contracts for independent contractors, co-publishers, and other external collaborators, as needed, including liaising with in-house general counsel.
– Maintains accurate records of all onsite publications inventory.
– Supervises and develops departmental staff to achieve short- and long-term goals and objectives.
– Keeps abreast of developments in the publications field and related areas to ensure the overall high quality of the museum’s publications and graphics.
– Participates in division heads meetings, as well as in museum-wide planning efforts and other initiatives as required. Participates in other activities as needed.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

Please apply through the Carnegie Museums of Pittsburgh’s employment portal.
(Posted 9/26)

 

Public Programs Manager, National Museum of American Jewish History, Philadelphia

FLSA Status: Exempt
Department: Communications and Public Engagement
Reports to: Director of Communications and Public Engagement

POSITION SUMMARY

The Museum’s public programming is where the world of ideas and “arts and letters” meets event management, research, business writing and communications, digital marketing, data analysis, and audience engagement.

The Public Programs Manager will be involved in all phases of the Museum’s public programming activities, from conceptualization to delivery, that reflect the Museum’s mission with appeal to a wide range of audiences. Events may include lectures and panel discussions, films, concerts, poetry readings, family days, and professional network convenings. There will also be opportunities for participation in cross-departmental projects and planning meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Oversee all aspects of public programming from inception to execution each cycle
Research potential topics and presenters, develop ideas for programs; respond to inquiries for and manage public programming partnerships
Ongoing communication and coordination with presenters, publicists and related entities to secure talent and facilitate high-quality programming while developing and maintaining positive relationships between outside organizations and NMAJH
Work closely across Museum departments and to meet attendance goals through effective promotions, set ticket prices and implement ticketing, coordinate in-house facilities needs, and other program execution essentials; secure and contract with external vendors as needed
Manage event budgets; handle all invoicing and payments associated with each event; liaise with NMAJH finance staff
Regularly utilize NMAJH electronic platforms to support program work, such as event management system (Galaxy) and online marketing and survey systems (Constant Contact, Survey Monkey, etc.)
Oversee ongoing programs evaluation including tracking registration, demographics and feedback; analyze data to generate reports and statistics for use in evaluating programs and in future planning

QUALIFICATIONS:

Detail-oriented and strategic, creative thinker
Strong written and oral communication skills
Excellent interpersonal skills both in-person and over the phone
Strong ability to work both independently and as part of a team
Strong ability to multi-task, effectively prioritize responsibilities, and complete projects in a timely manner while maintaining a high level of professionalism
Prior experience with event and contact management systems a plus
Ability to commit to occasional evening and Sunday work
Commitment to and interest in the Museum’s mission; interest and experience in history, film, literature, Jewish studies, and music a plus

COMPUTER SKILLS: Must be proficient in office computing to include Microsoft Office applications, web browsers, and is generally a “quick study” when it comes to technology. Experience with and working knowledge of event management systems (Galaxy), Adobe Creative Suite, Constant Contact (or comparable contact management system), social media platforms, and basic html are a plus.

CERTIFICATES, LICENSES, REGISTRATIONS: No certifications, licenses, or registrations required. Employees working on the Museum floor and during public events are required to complete additional background check and child abuse clearances.

SUPERVISORY RESPONSIBILITIES: Directly supervise interns when applicable.

Send resume and cover letter with salary requirements by October 15 to nmajh-employment@nmajh.org using “Public Programs Manager” in the subject line. No calls, please.
(Posted 9/26)

PT Research Librarian/Social Media Coordinator, Monroe County Historical Association, East Stroudsburg

The Monroe County Historical Association is a 501(c)3 non-profit organization dedicated to promoting, protecting, and preserving the history of Monroe County, Pennsylvania. Housed in the historic 1795 Stroud Mansion in Stroudsburg, PA, the organization utilizes a small and dedicated staff and many volunteers to carry out the organization’s mission. The organization, founded in 1921, maintains a local genealogy and research library and a history museum.

The Monroe County Historical Association is seeking a motivated and creative team member to fill the position of Research Librarian/Social Media Coordinator. The successful candidate will help maintain the valuable local history library collection while promoting the organization through social media sites. This position offers approximately eighteen (18) hours per week. The Research Librarian/Social Media Coordinator is an integral part of the museum’s team and this position will be filled by a person who can expect to be fully engaged in helping to preserve Monroe County’s history.

Essential Library Functions

  • Greets and assists patrons with genealogical and local history research via in-person or mailed requests.
  • Maintains and organizes library records, books, archives, and images.
  • Manages phone, email, social media, face-to-face communications, and/or any other applicable mode of communication politely, effectively, and efficiently.
  • Utilizes applicable software programs pertinent to the organization for the creation of letters, forms, databases, spreadsheets, brochures, flyers, purchase orders, reports, and any other documents as needed.
  • Ability to read cursive handwriting.

Essential Social Media Functions

  • Creates engaging and dynamic text, image, and video content to connect with audiences to help increase attendance, brand awareness, and sales.
  • Proactively promotes information about the museum and library’s collections, special exhibitions, events, workshops, and public programs.
  • Must be tech-savvy with multiple social media platforms.
  • Discovers, sources, and executes content that is timely and relevant to audiences.
  • Works with staff to ensure content is accurate.

Other Duties and Responsibilities

  • Available to work a varied schedule to include some weekends, evenings, and special events.
  • Operates office equipment including, but not limited to, photocopier, microfilm machine, fax machine, cash register, and communication systems.
  • Assists with the planning, development, and execution of special events, workshops, projects, etc.
  • Serves on committees as assigned.
  • Handles general maintenance of the gift shop items, including selling gift shop goods to customers.
  • Conducts guided tours of the museum as needed.
  • Performs the work described herein without posing a direct threat to the health or safety of himself/herself and/or others.
  • Performs other duties and related tasks as assigned by the supervisor.

Qualifications

  • Has a Bachelor’s or Associate’s degree in Library Science, History, Communication, or related field.
  • Displays excellent skills in such areas as reading, writing, grammar, spelling, punctuation, and arithmetic that are sufficient to carry out assigned functions.
  • Possesses necessary technology-related knowledge and individual computer skills.
  • Possesses effective communication, judgment, planning, organizational, problem-solving, and human relations skills.
  • Must be dependable, punctual, flexible, and able to manage time appropriately.
  • Must possess adequate interpersonal skills, including the ability to work with colleagues, the public, the Board of Directors, donors, volunteers, and
  • Must maintain a professional demeanor and image.
  • Demonstrates the ability to work independently and/or with a team.
  • Possesses enthusiasm for library and museum work, fundraising, and non-profit organizations.

Physical Requirements

  • Must be able to remain in a standing or sitting position for prolonged periods of time.
  • Must be able to move about the work area to access materials, filing cabinets, office machinery, etc.
  • Must be able to withstand changes in environmental conditions inside and outside of the work facility and to adapt to these changes.
  • Must be able to access all work areas and locations.
  • Must be able to lift as required.

This position description does not state or imply that these are the only duties to be performed by the employee occupying this position. Employees in this position will be required to perform any other duties as directed by their supervisor(s).

Terms of Employment

Hourly wages at $12.00 per hour. After the successful completion of a 3-month probationary period, the rate increases to $14.00 per hour. Only candidates selected for an interview will be contacted. Please, no phone calls or e-mail inquiries. The Monroe County Historical Association is an Equal Opportunity Employer (EOE.)

Please submit a cover letter, resume, and a list of three (3) references to Amy Leiser, Executive Director, Monroe County Historical Association, 900 Main Street, Stroudsburg, PA 18360 or director@monroehistorical.org by Friday, October 18, 2019.
(Posted 9/26)

 

Development Assistant, Science History Institute, Philadelphia

The Science History Institute is recruiting for the full-time position of Development Assistant for its HQ office located in Philadelphia, PA.  The Development Assistant will be responsible for the timely and accurate entry of charitable gift information, data changes for current constituents, as well as entering data for new constituents.  The Development Assistant will also be responsible for event registration, generating receipts, acknowledgements and other correspondences, in addition to providing administrative support to the Development department.

To be successful in this role, you must possess the following qualifications:

·         Three or more years of professional work experience.

·         Strong proficiency using Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).

·         Experience with Raiser’s Edge, or another non-profit database.

·         Must have solid project management skills and strong attention to detail.

·         Strong analytical and problem-solving skills.

·         Excellent verbal and written communication skills.

·         Strong organizational skills, with the ability to successfully handle multiple simultaneous projects.

·         The ability to respect and uphold confidentiality at all times.

·         HS diploma/GED.  Bachelor’s degree preferred.

·         Ability to work evenings and weekends on occasion.

To be considered for this position, please send cover letter with salary expectations, resume and contact information for 3 professional references to: DevAssistant2019@sciencehistory.org

Please no phone calls or e-mail inquiries.
Recruitment ad will remain posted on our website until the position is filled.

–        Science History Institute is an Equal Opportunity Employer –
(Posted 9/23)

Marketing Manager, Please Touch Museum, Philadelphia

Please Touch Museum is a non-profit organization, seeks a Marketing Manager, reporting to the Director, Communications is responsible for developing and executing marketing and advertising strategies in support of the overall strategic direction of the Museum. Develops tactical marketing plans for exhibitions, Museum wide events, key programmatic initiatives and tourism/hospitality efforts. Manages all digital and print advertising for the organization, including media buys, placement and creative development. Also manages the website, email marketing, PPC and search optimization efforts. Collaborate with various departments, outside partners and vendors to coordinate marketing and institutional events. Responsible for managing website content and update all digital entities. Work with internal departments on marketing needs and initiatives.

Responsibilities include but not limited to: manage annual marketing and advertising budget and plan; manage advertising buys and production of creative and copy for campaigns; monitors the effectiveness of campaigns and tracks against tickets sales; works closely with Communications Manager to ensure branding and tone is consistent across all materials; support internal earned revenue departments; develops and leads tactical plans for email marketing, social media marketing, and key programmatic initiatives that support tourism/hospitality efforts; coordinate marketing and Museum-wide events in collaboration with various departments, outside partners and vendors; manages SEO, paid search and display ads; report on impressions and value for the board; collaborates organizations to identify and implement cross-promotions; collaborate with in-house graphic designer on the creation of print and digital collateral materials; and responsible for dissemination of marketing and communication print and digital materials.

Minimum requirements: Bachelor’s degree in Marketing, Communications, or related field required; minimum of 5 years of experience in extensive marketing and promotion and advertising experience; three years of proven excellent implementation of marketing strategies; experience with metrics strong knowledge of local market; understand website context management systems; proven excellent negotiations skills; proven keen understanding of traditional and digital marketing; strategies, including media buys, placement and creative development; experience in PPC and search optimization efforts; experience in cultural attractions preferred;, analytics and reporting; experience working with vendors to coordinate marketing and institutional events; demonstrates excellent project management skills; MS office Excel, Word, Publisher, Basecamp, Google documents and analytics; demonstrates exceptional written and oral communication skills and able to multi-task projects and be flexible with the workflow.

Please Touch Museum offers an excellent work environment with emphasis on play, a comprehensive benefit package, and competitive salary.  To apply for this opportunity, please email your cover letter including your accomplishments to : CHRO, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131; fax to: (215)-581-3182; Email: employment@pleasetouchmuseum.org. Office phone:  215-581-3189  EOE
(Posted 9/23)

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